All students who have withdrawn from the University must apply for readmission. The readmission process includes the following steps:
- file a complete application for readmission in the Registrar's Office by the relevant deadline (see below)
- agree to make appropriate housing arrangements
- meet all financial obligations to the University
- provide an official transcript showing satisfactory work elsewhere, if additional school work has been done
- document accurately activities undertaken since leaving DePauw
- clear any outstanding holds on the record (including the Student Loan Exit Interview hold)
Deadlines for Readmission Applications
The Academic Standing Committee reviews readmission applications. This committee meets weekly through the fall and spring semesters, but only sporadically during the summer and winter term. Therefore, it is important that readmission applications be complete and include all the necessary supporting documents by the deadlines stated below.
For Fall semester ... July 1
For Winter Term ... Nov. 1
For Spring semester ... Dec. 1
Types of Withdrawal and the Readmission Application
For the purposes of readmission withdrawals fall into three broad categories:
- Voluntary withdrawal: The student is eligible to continue his/her studies but decides to withdraw.
- Withdrawal for medical or mental health reasons: The student is unable to complete or continue his/her studies due to a medical or mental health condition.
- Involuntary withdrawal: The student has been suspended for academic, academic integrity, or conduct reasons or is financially delinquent.
The readmission process varies depending upon the category.
Students who leave DePauw University in good academic standing for reasons other than medical (physical or emotional) or disciplinary action generally are readmitted. The readmission application should address issues that occasioned the withdrawal and demonstrate a clear understanding of what is needed to complete the degree.
Students who withdrew because of academic difficulties--who were either on probation or about to go on probation--should carefully document what they have done in their time away from DePauw to address these academic problems.
Withdrawal for Medical or Mental Health Reasons
Students who withdraw from DePauw for medical or mental health reasons or who receive medical or mental health treatment or consultation during their withdrawal must document their readiness to return to school in their readmission application. This is done by having their health provider complete the Health Provider Report Form, which is available at the DePauw Wellness Center. Students should send this form and a completed Authorization for Release of Medical Information to their health care provider. The release of information will allow him/her to complete the form and send it to the Wellness Center. Students should submit a second Authorization for Release of Medical Information to the Wellness Center. That release allows the Wellness Center to forward a recommendation regarding their readiness to return to the committee that reviews readmission applications.
The documentation regarding readiness to return needs to be available when the committee reviews the readmission application. Students applying to return from such withdrawals should budget time--at least two weeks--for the process.
Students who are suspended--whether for academic, integrity, or conduct reasons--or not allowed to enroll due to financial delinquency must apply for readmission. Often, the suspension or delinquency letter will state conditions or criteria that must be met to be eligible for readmission. Documentation that these conditions or criteria have been met should be included with the readmission application.
Students must also convince the committee that they are ready to return and be successful at DePauw. Readmission decisions for involuntary withdrawals will be based on the following considerations:
- the student has a clear understanding of what caused the difficulty;
- he/she has addressed the issues thoroughly and honestly;
- the time away from DePauw has been used productively (statements from employers or faculty members at other institutions may be included).
Students who leave because of poor academic performance will be evaluated on their demonstrated readiness to return to DePauw's academic environment and the likelihood of their eventual successful completion of a degree in a timely manner. Students can apply for readmission after being away one semester; however, experience has shown that in many cases a full year's separation from DePauw increases the likelihood of academic success.
Financial Aid Eligibility and Satisfactory Academic Progress
Financial aid eligibility is not considered during readmission reviews nor does being readmitted guarantee financial aid eligibility. Students applying for readmission should review Financial Aid Eligibility: Satisfactory Academic Progress in the Student Handbook and consult with the Financial Aid Office while developing their readmission application.