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Tuition, Fees and Expenses

 TUITION AND FEES PER SEMESTER (2014-2015)

Academic Calendar

DePauw's academic year consists of two semesters, each comprising a 15-week primary term (Fall or Spring) and a 3-week extended term (Winter or May). Semester I includes Fall and Winter terms; Semester II Spring and May terms. 

Tuition

2 1/2 through 4 1/2 courses a semester

$21,025.00

Fewer than 2 1/2 or more than 4 1/2 courses, per course

$5,256.00

1/2 course

$2,628.00

1/4 course

$1,314.00

Semester Fees

Enrollment deposit (one-time, non-refundable)

$400.00

Health services fee

$140.00

Student activity fee

$113.00

Residence hall fee (for students living in DePauw housing)

$40.00

Recreation Fee

$95.00

Additional Fees

Private instruction in Applied Music

Tuition in the School of Music includes private instruction in required applied music, in accordance with specifications listed in Tuition for Private Instruction. However, students enrolled in the College of Liberal Arts, except those who have declared a Bachelor of Arts music major, are charged an extra fee for private instruction:

One 30-minute lesson per week

$520.00

One 60-minute lesson per week

$1,040.00

Applied music tuition and dance course tuition are refunded, with charges deducted for lessons received, only if the student cancels the course with the approval of the Dean of the School of Music and adjusts his or her registration within the first six days of the term. There is no refund after the first six days of the term. Students in the College of Liberal Arts who have declared a music major are not charged for up to two course credits of applied music provided they are applicable toward the Bachelor of Arts degree. Students in the School of Music are charged only for applied music instruction over the applied music requirements for their degree (see below).

Group instruction in piano, voice or guitar

Per term

$370.00

Group instruction in dance

Per term

$170.00

Off-Campus Study 

Semester

$2500.00

Full Year

$3000.00

Summer Internship (non-credit)

 

$300.00

Special departmental examinations

Per examination

$260.00

There is no refund of the fee for the departmental examination in case of failure to establish credit.

May and Winter Term Only

These fees apply to students not enrolled full-time in Semester I who take a course in Winter Term or to students not enrolled full-time in Semester II who take a May Term course. 

 Co-curricular course (0 credit)

$550.00

Curricular course (.5 credit)

$2628.00

Auditing a Course
Full-time students may audit one course each term without charge. The fee for all others:

Per course

$250.00

There is no refund for auditors who withdraw after the adjustment period (first week of classes). International auditors enrolled in the equivalent of 2 1/2 to 4 1/2 courses pay $2,935.00 per semester plus fees for applied music and dance. 

Extended Studies

Standard Tuition Charges

For tuition and course load purposes, Winter Term is considered to be part of Semester I and May Term part of Semester II. Full time students are eligible to take up to 4.5 credits combined during the Fall and Winter terms without paying extra tuition. Similarly, full time students are eligible to take up to 4.5 credits combined during the Spring and May terms without paying extra tuition. Above 4.5 course credits in Semester I (Fall and Winter terms combined) or Semester II (Spring and May terms combined) may incur credit overload charges. Students enrolled as full-time students in the Fall or Spring term pay the full tuition for the semester, whether or not they participate in the associated extended term.

CREDIT OVERLOAD EXEMPTIONS

Some courses have been exempted from the credit overload calculation. These include:

  • Music ensembles (MUS 271-289)
  • Science Research Fellows research experiences (HONR 191, 192, 193, 194, 291, 292)
  • Honor Scholar senior tutorial (HONR 401, 402)
  • Consultant and tutor training courses (UNIV 300, 301, 310; BIO 395)
  • ROTC courses (Aerospace Science (AS) and Military Science (ARMY))

In addition, School of Music students may be exempted from tuition overloads when they are enrolled in a schedule that is considered to be typical for their degree as determined by the Dean of the School of Music.

 

Payment of tuition covers:

  1. Enrollment in any course applicable toward a degree.
  2. Enrollment in Winter Term for Semester I and May Term for Semester II.
  3. For music majors, enrollment in the amount of private or class applied music instruction required for the individual degree program.  (Students in the School of Music degree programs are required to complete a designated number of credits in applied music in their primary instrument and a secondary instrument or piano. Bachelor of Music Education (BME) students additionally take applied music in voice, folk guitar and bassoon/oboe. Each semester in residence, music degree students must take one course in their primary instrument and may take one course in their secondary instrument or piano to fulfill the requirements of their degree program. BME students may also take any of the three extra applied music courses in any semester.  All these applied music credits required by the degree program are fully covered by tuition. Students who enroll in applied music courses beyond the requirement are charged additional fees. These fees are assessed each semester if students exceed their allotment for the semester or exceed the total credit required for primary, secondary and education applied music.)
  4. Enrollment in Army and Air Force ROTC courses, HONR 401 & 402, and Music Ensembles for School of Music students only that may exceed a student's maximum semester course load. NOTE: All students must petition the Petitions Committee through the Office of the Registrar if they deviate from the normal semester course load, although students in the School of Music may take up to 5.25 credits without a petition as long as ensembles constitute the overload.
  5. Facilities provided by the physical education department, including individual locker service and some equipment used in activity classes.
  6. Limited counseling services.
  7. Use of science, computer and language laboratories; libraries; and Memorial Student Union Building.
  8. University chapels, convocations, lectures and music programs.
  9. Admission to most varsity athletic contests held in Greencastle.
  10. A diploma upon completion of graduation requirements.

Payment of fees covers:

  1. Services of the Student Health Services
  2. Student Activity Fee
  3. Residence Hall Fee
  4. Recreation Fee

Payment of Tuition and Fees

Payment of tuition and fees is due no later than August 1 (Semester I) and February 1 (Semester II). A student's registration is not complete until all charges are paid. A payment plan is available for payment of tuition and fees.

Additional Fee Information

Late Registration Fee. Students who do not complete their registration by payment or arrangement for payment of their tuition and fees by August 1 and January 31 may be charged a $45 late registration fee.

Late Processing Fee. A fee of $45.00 may be charged for course adjustments made after the deadline but granted by the Petitions Committee. A fee of $45.00 may be charged if a student fails to complete Winter or May Term registration by the first day of the term or to complete adjustments approved by the Petitions Committee within the specific adjustment period.

Loss and Breakage. When University materials and equipment are issued to the student for class work, the student will be charged for loss or breakage. At the discretion of the department chair, payment for loss or breakage is charged to the student's account and is payable in the Cash Receipts Office.

Delinquent Account. Late fees and registration holds may be assessed for a delinquent student account. A delinquent student account is defined as exceeding $100 and over 30 days past due.

Transcript of Credit. Transcripts may be ordered through the DePauw transcript portal for $7 to $10, depending on the mode of transmission. No transcripts or official statements of student records are sent until all accounts are paid in full.

Off-Campus Study Programs. A cancellation fee of $100.00 is assessed any student who decides not to participate in an off-campus study program after May 1 for Semester I or full year off-campus programs and September 15 for Semester II programs. In addition, the student is liable for any cancellation fees charged by the host institution or non-cancelable program fees.

Room and Board

Room and board payment is due on the same dates as tuition and fees payments. A payment plan is available for payment of room and board charges.

The cost of room and board in all University residence halls is $5,600.00 a semester for 2014-2015. Room contracts are for the entire year, including Winter Term. Students enrolling for only Semester II and Winter Term will be assessed an additional pro-rated charge to cover the Winter Term housing. Once a student moves into a residence hall room, he or she is responsible for payment for that semester.

A board plan is mandatory for students living in University housing. Separate meal plans are available for students living in University-owned apartments and houses and in Rector Village.

Students requiring special diets for medical reasons should make arrangements through the Student Life Office.

Furniture and Room Damage. Damage to equipment and furnishings in University residences, over and above that caused by normal usage, will be charged to the student. Any charge for damage incurred during residence is payable at the Cash Receipts Office in the Administration Building.

PAYMENT OPTIONS

Students/parents have three payment options to choose from:

Option 1: Payment in full prior to start of the semester

Payment is due by August 1 for Semester I and February 1 for Semester II. Pending loans or scholarships that will be applied to the account may be deducted before submitting payment.

Option 2: Semester Payment Plan

The DePauw payment plan, referred to as 'My Payment Plan' (MPP for short), is set up online through CASHNet. The payment plan allows students or third parties to pay for semester charges over four months for Semester I and four months for Semester II. Semester I payments are due on the first of each month, August through November. Semester II payments are due on the first of each month, February through May. A $40 per semester fee is assessed to sign-up for the payment plan.

Option 3: Pre-Paid Tuition Plan

The Pre-Paid Tuition Plan offers parents the opportunity to prepay tuition for two, three, or four years at the current rate of annual tuition set for the first year of participation in the plan, which protects families from probable future tuition increases. Specific details of this plan may be obtained by contacting the Cash Receipts Office.

Basic Costs Summary for 2014-2015

The cost each semester per student is shown below. All policies are under continual review. The University reserves the right to change its charges.

College of Liberal Arts and School of Music

Tuition, per semester (including Winter Term in Semester I or May Term in Semester II) $21,025.00
Room in residence halls and alternative housing $2,950.00
Board (meal plan) $2,650.00

Other Expenses

Students can purchase textbooks and supplies at Eli's Bookstore or any other store of their choosing. In addition, each student has variable expenses for clothing, laundry, travel, recreation and incidentals to consider.

Each year, student organizations in the residence halls vote to assess each resident a Housing Programs fee to cover the cost of newspapers, magazines, books for hall libraries, parties and other incidentals. This additional fee will be included with the room and board charges on the tuition statement.

A fee is charged to replace student identification cards and a $40.00 parking permit fee is required for students who have a motor vehicle on campus. Unpaid parking fines and late payment fees are assessed to the student's tuition account on a monthly basis. A fee is also charged for checks returned due to insufficient funds or stop payment orders.

Students participating in the graduation ceremony purchase their own caps and gowns.

Extended Studies Expenses

Students are not charged extra for their chosen Extended Studies projects on campus, except for costs directly related to the project. However, all off-campus costs are the responsibility of the student participants. Off-campus Extended Studies courses will have additional expenses associated with travel. Students in credit-bearing off-campus study courses may be eligible for additional financial support to help with these expenses (see Financial Aid).

Withdrawal and Refund Policy

Tuition Refund. A student who withdraws during the Fall or Spring term will receive an adjustment to tuition charges on a per diem proration (number of days enrolled divided by the number of days in the term) through 60% of the term. A student who withdraws within eight weeks due to illness may elect to take a certificate issued by the Vice President for Finance and Administration for the portion of the actual tuition paid. A student who is suspended from the University during the term for disciplinary actions is not entitled to any refund of tuition.

Residence Hall Room and Board Refund. Room charges not refunded except as part of a medical certificate (see above). Board charges will be refunded on a prorated per diem basis throughout the semester regardless of the reason for withdrawal. The board refund is calculated beginning the day the residence hall room is totally vacated.

Note of Explanation. Federal law specifies how to determine the amount of federal assistance to be retained by a student who withdraws during a semester. DePauw's refund policy treats all students the same regardless of whether they have federal funds as a part of their financial aid package. The law is very precise and complex. Students who withdraw from classes should consult with the Financial Aid or Cash Receipts Offices for full information about refund policies. Full information is also available upon request or at the Financial Aid website.

Appeals. Special exceptions to the above policies should be directed to: Vice President for Finance and Administration, DePauw University, 313 S. Locust Street, P.O. Box 37, Greencastle, IN 46135-0037.

 

Student Financial Obligations

The Office of the Vice President for Finance and Administration, Student Loan Office, Student Life Office, Office of the Registrar, Cash Receipts Office, Financial Aid Office, fraternity and sorority living units, or DePauw University Public Safety may place holds on grades, transcripts or official statements of student records or registration if a student leaves an unsatisfied account of $25.00 or more (any amount due for graduating seniors), has been notified of the amount due and was allowed 10 days to pay the following:

  1. University Bills. Any account due the University must be paid. This includes tuition, fees, room and board (including room and board for Greek organizations the University bills for), miscellaneous charges and emergency loans.
  2. Student Loans. A borrower must participate in an exit interview in the Student Loan Office whenever that student ceases eligible enrollment at the University.
  3. Grants, Scholarships, Loans. Students will be contacted by the Financial Aid Office about repayment obligations of current-year awards whenever a student ceases eligible enrollment at the University. This includes withdrawing from the University or reducing the course load to fewer than three course credits.