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Cost and Financial Support

Off-Campus Faculty-Led course fees vary based on which course a student enrolls in. Financial support is available to students who qualify.

Course Fees

Off-Campus Faculty-Led courses have fixed costs associated with travel (international and domestic), housing, meals, and entrance and activities fees.  Unfixed costs refer to the costs not built into the course fee, but are estimated as additional expenses associated with that particular course (i.e., passport applications, immunizations, additional meals, and personal spending). We do our best to keep project costs affordable in order to give all students access to the variety of opportunities presented each year.   Please see the payment schedule below for more detailed information. Due to recent increases in energy costs and currency fluctuations, final project costs are subject to change at any time.

Financial Support

The Winter Term Student Financial Support (SFS) program is designed to help DePauw students with demonstrable financial need participate in Off-Campus Faculty-Led Winter Term courses.

Awards from the SFS program are based primarily on the financial need of the applicant, as determined by the Financial Aid Office. All applicants for Winter Term SFS must have a current FAFSA, or equivalent, on file with the Financial Aid Office to be considered. SFS awards are generated according to financial need codes, which are derived from FAFSA reports (or other equivalent data). Need codes range from 1 (least amount of demonstrated need) to 6 (very high need). A Need Code of 0 means students have not provided financial information to the Financial Aid Office.  Students may view their need code via e-services.

All students approved to participate on Faculty-led Off-Campus Courses will be considered for student financial support awards in mid-September. Students with demonstrated need can expect a percentage of their course fee to be credited to their account. Percentages are calculated based on the Financial Aid Need Code, and the amount of overall need demonstrated in Winter Term participants. All awards are considered taxable income.

Students still needing any of the 3 required Winter Terms will be given preferences for Winter Term Student Financial Support funding.  Those completing a 4th Winter Term will be considered for financial support as funds allow.

Students are encouraged to create a budget to determine which Winter Term option not only meets their academic goals, but also takes into account their own financial situation.

Scholarships for Winter Term in Service Participants

  • Need Based Scholarships Application for all students on Winter Term in Service programming.
  • Students must meet criteria set by each named scholarship.
  • Students will be expected to write a letter of thanks to scholarship donors upon return.
  • Applications due early September.

Payment Schedule for Faculty Led Off-Campus Courses

  • July 1: $100 non-refundable/non-transferable deposit charged to student account
  • August 1: $150 non-refundable/non-transferable deposit charged to student account
  • September: Final  project costs published (subject to change due to fuel surcharges and currency fluctuations)
  • Late September: Student Financial Support Awards Announced
  • September 30: Last day to drop with no additional financial obligation

Withdrawal Policy

Students who withdraw in writing after the deposit dates and before October 1st will forfeit any deposits.
Students who withdraw in writing on or before October 1st are not responsible for the remaining project cost balance.  

After October 1st, a student who withdraws in writing from a short-term faculty-led off-campus study program is financially liable for all non-refundable expenses committed on the student’s behalf by DePauw or travel providers.  At any time after October 1st, students who withdraw could still be responsible for the full course cost. Any refunds due to students after withdrawal may not be known until all costs are accounted for and could be processed as late as 3 months after the Winter Term ends. Deferred payment charges may apply to any remaining balances on student accounts. Students who were awarded Student Financial Support will forfeit their awards after their withdrawal from the course.

Students who withdraw during the course will receive no refund.

 

Course itineraries are subject to change up to and during the course itself.  Students who withdraw are still financially obligated for non-recoverable funds spent on their behalf.


Students who need to withdraw for illness before the start of Winter Term or during the program due to a diagnosis of an illness that occurred after being admitted to the off-campus program will need to provide written documentation to the Winter Term Program from medical personnel in order to receive any refund.