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Winter Term Externship Resources

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Apply Forms & Documents Credit & Preparation Costs & Need Based Scholarships


Deadlines for 2013-2014
September 27, 2013 Deadline to declare intent for Winter Term Externship
October 28, 2013 Application letters and resumes due
November 15, 2013 Host confirmations due (must secure opportunity by this date)
November 26, 2013 Deadline for completed learning contracts
January 2-24, 2014 Off-Campus Winter Term
January 31, 2014 Deadline to submit all materials to externship adviser
February 13, 2014 Faculty sponsors submit grades

Application Procedure

The deadline to declare your interest in pursuing a Winter Term externship has passed.

Students may also apply for need based scholarships to carry out their projects.  Additional funds are available with submission of a detailed proposal.

Forms & Documents

  • Medical Release and Authorization Form- a parent or guardian signature is required even for students 18 years of age or older (a faxed copy or scanned copy with the parent/guardian signature is acceptable)

  • Code of Conduct Form

  • For those traveling internationally, 2 copies of the passport picture and signature pages are required. The passport should be valid for a full 6 months from the date of re-entry in the United States after completion of the program.

  • Supplemental Authorization Waiver for Students Traveling to Countries Under US State Department Travel Warning For students participating in Winter Term activities in countries under U.S. State Department designated Travel Warnings.

Credit & Preparation

To be registered for the Winter Term Externship and earn the credit, students are required to:

  1. Declare intent to participate by September 27, 2013
  2. Complete mandatory workshops
  3. Have host provide confirmation of your placement
  4. Work with faculty to complete resume, application letter, and learning contract
  5. Submit all required work to externship adviser

Upon receipt of all required materials after the conclusion of Winter Term, the faculty member will award the student a grade. To earn the Winter Term credit, a student must receive a "Successful" grade.


Students should carefully investigate the costs of what they propose to do.  There is no additional cost from DePauw, except for the cost of mandatory international insurance for students traveling outside of the United States.

International Insurance Premium

Students traveling to international destinations will be enrolled in a Travel, Accident and Medical Insurance Policy through HTH Worldwide. The premium of $42.92 will be charged directly to student accounts, separate from course fees.

Taxable Need-Based Winter Term Scholarships

The Winter Term Scholarship program is designed to help DePauw students with demonstrable financial need participate in Winter Term Externships.

Awards from the scholarship program are based primarily on the financial need of the applicant, as determined by a submitted FAFSA, or equivalent, on file with the Financial Aid Office. Scholarships are generated according to financial need codes, which are derived from FAFSA reports (or other equivalent data). Need codes range from 1 (least amount of demonstrated need) to 6 (very high need). A Need Code of 0 means students have not provided financial information to the Financial Aid Office.  Students may view their need code via e-services.

All students approved to participate in Externships will be considered for scholarships. Students with demonstrated need can expect a percentage of their approved course budget to be credited to their account in the form of a taxable scholarship. Percentages are calculated based on the Financial Aid Need Code, and the amount of overall need demonstrated in Winter Term participants. All awards are considered taxable income.

Students still needing any of the 3 required Winter Terms will be given preferences for need-based Winter Term Scholarships.  Those completing a 4th Winter Term will be considered as funds allow.

Students are encouraged to create a budget to determine which Winter Term option not only meets their academic goals, but also takes into account their own financial situation.

Need code changes may result in adjustment of Need-Based Winter Term Scholarship amounts.

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