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Winter Term at Another School Resources

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Apply Forms & Documents Credit & Preparation Costs & Financial Support


Deadlines for 2013-2014
September 27, 2013 Deadline to propose a Study at Another School program
November 1, 2013 Deadline to submit all required forms
January 2-24, 2014 Off-Campus Winter Term
February 6, 2014 Deadline to submit  transcript or certificate from the program to the Hubbard Center for Student Engagement
February 13, 2014 Center for Student Engagement submit grades

Application Procedure

The application deadline is September 27, 2013 (by 11:59 pm). To apply:

  1. Review the application prior to completing the required responses.

  2. Log in to Google Apps.

  3. Go to the online application. This application is now open for Winter Term 2014. Be sure to check that it is your username that appears in the application; otherwise, please log out and log back in with your account information.

  4. Before submitting your application, we strongly recommend you draft your responses to the narrative section and share that with your project adviser for feedback.

  5. Apply directly to the program you've chosen.

Forms & Documents

  • Medical Release and Authorization Form - a parent or guardian signature is required even for students 18 years of age or older (a faxed copy or scanned copy with the parent/guardian signature is acceptable)

  • For those traveling internationally, 2 copies of the passport picture and signature pages are required. The passport should be valid for a full 6 months from the date of re-entry in the United States after completion of the program.

  • Supplemental Authorization Waiver for Students Traveling to Countries Under US State Department Travel Warning For students participating in Winter Term activities in countries under U.S. State Department designated Travel Warnings.

Credit & Preparation

To be registered for the Winter Term Study at Another School program and earn the credit, students are required to:

  1. Submit application by deadline

  2. Submit all required forms and documents

  3. Complete mandatory orientation

  4. Submit a transcript or certificate from the program to the Hubbard Center for Student Engagement

Upon receipt of all required materials after the conclusion of Winter Term, Hubbard Center for Student Engagement will award the student a grade. To earn the Winter Term credit, a student must pass the course or receive a successful certificate of completion.

Costs & scholarships

Students should carefully investigate the costs of their proposed program.  There is no additional cost from DePauw, except for the cost of mandatory international insurance.

International Insurance Premium

Students traveling to international destinations will be enrolled in a Travel, Accident and Medical Insurance Policy through HTH Worldwide. The premium of $42.92 will be charged directly to student accounts, separate from course fees.

Taxable Need-Based Winter Term Scholarships

The Winter Term Scholarship program is designed to help DePauw students with demonstrable financial need participate in Off-Campus Faculty-Led Winter Term courses.

Awards from the scholarship program are based primarily on the financial need of the applicant, as determined by a submitted FAFSA, or equivalent, on file with the Financial Aid Office. Scholarships are generated according to financial need codes, which are derived from FAFSA reports (or other equivalent data). Need codes range from 1 (least amount of demonstrated need) to 6 (very high need). A Need Code of 0 means students have not provided financial information to the Financial Aid Office.  Students may view their need code via e-services.

All students approved to participate on Faculty-led Off-Campus Courses will be considered for scholarships. Students with demonstrated need can expect a percentage of their course fee to be credited to their account in the form of a taxable scholarship. Percentages are calculated based on the Financial Aid Need Code, and the amount of overall need demonstrated in Winter Term participants. All awards are considered taxable income.

Students still needing any of the 3 required Winter Terms will be given preferences for need-based Winter Term Scholarships.  Those completing a 4th Winter Term will be considered as funds allow.

Students are encouraged to create a budget to determine which Winter Term option not only meets their academic goals, but also takes into account their own financial situation.

Need code changes may result in adjustment of Need-Based Winter Term Scholarship amounts. 

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