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Winter Term Independent Study Resources

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Apply Forms & Documents Credit & Preparation Costs & Scholarship


Deadlines for 2013-2014
September 27, 2013 Deadline to propose an Independent Study Project
December 13, 2013 Deadline to submit all required forms
January 2-24, 2014 Off-Campus Winter Term
January 31, 2014 Deadline to submit all materials to project adviser
February 13, 2014 Project advisers submit grades

Application Procedure

The application deadline is Monday, September 27, 2013.  Application materials will be made over the summer of 2013.

Students are strongly encouraged to begin exploring topics with a faculty or staff adviser to the project during the spring semester.  Please consider the following questions in developing the project:

Project Adviser: Which faculty or staff member will serve as the project adviser?
Students are required to identify and invite a faculty or staff member to work with her/him as s/he develops the project.  Faculty and staff members serving in this capacity are expected to have some expertise in the proposed topic and be able to evaluate the feasibility of the project.  If the faculty/staff member does not have the expertise for the project, s/he should refer the student to a faculty or staff member who does or to the Center for Student Engagement.

Project Topic: What are you proposing to explore in your project?
Describe how you became interested in the project topic (e.g., class, reading, service project). Provide an overview of the project, explaining the basic ideas, problems, or questions examined by the study.  Use cited references to explain your current knowledge or understanding of the project topic. This requires some literature review of your topic; you should plan to use 5-7 resources that may come from popular media, pulled from syllabi, or found in academic journals.

Contribution: Why does carrying out this project matter?
Describe the intellectual significance of the proposed project and its value to your academic discipline, general audiences, or both. Explain how the project will complement, challenge, or expand your existing knowledge of the topic. 

Work Plan & Methods: How will you carry out your project?
Provide a work plan describing what will be accomplished during the project period.  The work plan should include a description of your relevant disciplinary method(s), a proposed timeline and corresponding tasks.

Competencies & Skills: What is your ability to carry out the project?
Describe where the study will be conducted and what materials or techniques will be used.  Specify your level of competence in any language, digital technology, or scientific methods necessary to carry out the project

Contacts: Who is necessary for helping you carry out a successful project?
Provide a list of who your contacts are and how you have developed these relationships.

Arrangements: What arrangements have been made to carry out your project?
Specify the arrangements you have made and need to make for access to archives, collections, institutions or individuals that possess the necessary resources. If employing such research methods as extensive interviewing and the use of questionnaires, how will you locate your subjects?  Describe how the culture and politics of the project location may impact your work.

Institutional Review Board: Are you proposing work with human subjects?
Explain your plans for obtaining Institutional Review Board approval. If not applicable, please indicate "N/A".

Final Product and Dissemination: What will be the end result of your project? When and how will you share it?
Describe the intended results of the project and your intended audience. Explain how the results will be disseminated and why these means are appropriate to the subject matter and audience. If the project has a website, provide the URL. Please also note when you plan to share your project? We strongly encourage sharing your work in public venues across campus and in the community.

Bibliography: What can help you carry out your project?
The bibliography should consist of primary and secondary sources that relate directly to the project and provide a knowledge base from which you can create and analyze your project.  Sources may include citations from the “Project Topic” section above as well as other sources decided upon in consultation with your adviser and should be used in advance of carrying out your project as well as during your project.  Include works that pertain to both the project’s substance and its theoretical or methodological approaches. The bibliography will be used to assess your knowledge and commitment to expanding your knowledge of the subject area.

             What will be read on campus, in advance of carrying out the project? 
             What will be read while carrying out the project?

Project Budget: What are the costs to carry out your project, including transportation, housing, meals, project-related expenses?

QUESTIONS? Please direct any questions to Kate Knaul or come to walk-in hours to speak with advisers in the Hubbard Center for Student Engagement.

Forms & Documents

Credit & Preparation

To be registered for the Winter Term Independent Study Project and earn the credit, students are required to:

  1. Submit application by the stated deadline

  2. Receive a faculty member's endorsement of the project

  3. Submit all required forms and documents

  4. Complete a mandatory online orientation

  5. Submit all required work to project adviser by the stated due date

Upon receipt of all required materials after the conclusion of Winter Term, the faculty member will award the student a grade. To earn the Winter Term credit, a student must receive a "Satisfactory" ("S") grade.


Students should carefully investigate the costs of what they propose to do.  There is no additional cost from DePauw, except for the cost of mandatory international insurance for students traveling outside of the United States.

International Insurance Premium

Students traveling to international destinations will be enrolled in a Travel, Accident and Medical Insurance Policy through HTH Worldwide. The premium of $42.92 will be charged directly to student accounts, separate from course fees.

Taxable Need-Based Winter Term Scholarships

The Winter Term Scholarship program is designed to help DePauw students with demonstrable financial need participate in Winter Term Independent Study programs.

Awards from the scholarship program are based primarily on the financial need of the applicant, as determined by a submitted FAFSA, or equivalent, on file with the Financial Aid Office. Scholarships are generated according to financial need codes, which are derived from FAFSA reports (or other equivalent data). Need codes range from 1 (least amount of demonstrated need) to 6 (very high need). A Need Code of 0 means students have not provided financial information to the Financial Aid Office.  Students may view their need code via e-services.

All students approved to participate in Independent Study programs will be considered for scholarships. Students with demonstrated need can expect a percentage of their approved course budget to be credited to their account in the form of a taxable scholarship. Percentages are calculated based on the Financial Aid Need Code, and the amount of overall need demonstrated in Winter Term participants. All awards are considered taxable income.

Students still needing any of the 3 required Winter Terms will be given preferences for need-based Winter Term Scholarships.  Those completing a 4th Winter Term will be considered as funds allow.

Students are encouraged to create a budget to determine which Winter Term option not only meets their academic goals, but also takes into account their own financial situation.

Need code changes may result in adjustment of Need-Based Winter Term Scholarship amounts.


The Douglas B. White Memorial Travel Fund award is designated for Winter Term independent study projects in the Asian Pacific Rim, Africa, or South Asia.  The fund is the result of a memorial gift from the parents of Doug White, a DePauw student who was tragically killed in a car accident in 1993 in Australia.  Applications for the award are made as a part of the project application process. Examples of past projects include:

  • Illness Representation of Breast Cancer among healthy Asian Indian men and women in India

  • Finding the Middle Ground in Thailand

  • The Golden Era of Chiang Kai-shek in People's Republic of China, Taiwan

  • The Gap Between Female genital Circumcision Eradication and Support in the Kurian Community in Kenya/Tanzania

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