Benefits for Full-time Salaried Staff

Work Schedule

Salaried employees are exempt from overtime and generally work at least 40 hours per week. Since employees in salaried positions are hired to accomplish specific assignments and not necessarily to work a set number of hours per week, additional hours may be necessary to complete your job assignments. You should discuss your work schedule with your supervisor.

Vacation

Salaried employees are entitled to up to 20 days of vacation per fiscal year (July 1 through June 30). Vacation days will be prorated at the rate of 1.67 days per month worked for employees who work less than a 12-month schedule and for employees who begin employment after July 1 or terminate employment prior to June 30.

Sick Time

Salaried employees will be considered in salary continuance at full pay when it is necessary for them to be away from work due to illness. However, this could mean working additional hours at another time to compensate for your absence if there are deadlines to meet. A doctor's statement will be required for absences that exceed five consecutive work days.  You may be on salary continuance at full pay when medically necessary up to 180 consecutive calendar days. If you anticipate your absence exceeding 180 consecutive calendar days, you may apply for Long Term Disability (LTD) benefits.

Paid Holidays

Salaried employees are entitled to the following holidays:

  • Friday of Spring Break
  • Memorial Day
  • Independence Day
  • Thanksgiving Day
  • Day after Thanksgiving
  • Christmas Day
  • New Year’s Day
  • Three (3) floating holidays (generally used during the Christmas/New Year's break)

Salaried employees are eligible to receive paid holidays upon full-time, benefit-status employment. However, the first day of employment cannot be a scheduled paid holiday.

Salaried employees who work less than a 12-month schedule are eligible for all paid holidays except Independence Day.

Health Insurance

Employees are offered CIGNA health insurance upon employment. Employees may select medical coverage through a Point-of-Service plan (POS), Open Access Plus plan (OAP), or a Health Reimbursement Arrangement Choice Fund (HRA). The employee’s cost for medical coverage is determined by the employee’s annual salary and the plan chosen. Both plans have in-network and out-of-network benefits.  Dental coverage is offered through a traditional plan.

Life and AD&D Insurance

Employees are eligible for life insurance and accidental death & dismemberment (AD&D) insurance upon employment. Life insurance is equal to 2½ times the employee's annual salary rounded to the next thousand. AD&D is equal to the employee's annual salary rounded to the next thousand. The life and AD&D premiums are fully paid by the University.

LTD Insurance

Long-term disability (LTD) benefits are available for salaried employees. The benefit is 60% of basic monthly earnings not to exceed the maximum monthly benefit listed in the benefit booklet. The premium for LTD benefits is fully paid by DePauw University.

Retirement Plan

Employees may choose to participate in the base retirement plan with any of the following companies: TIAA-CREF, American Century, AIG, and Fidelity Investments. When the employee contributes 5% of his/her salary through payroll reduction/deduction, the University contributes an amount equal to 8% of the employee's salary.  Employee and Employer contributions are immediately 100% vested.

Employees may also make contributions to an additional or Group Supplemental Retirement Account (GSRA). The University does not contribute to these accounts.

Flexible Benefit Plan

Employees may participate in a Flexible Benefit Plan in accordance with IRS guidelines of a Section 125 Plan. Participation allows the employee the ability to "tax avoid" dollars spent for (1) group health insurance premiums (DePauw plan only), (2) medical expenses not paid or covered by your group health insurance program (i.e., deductibles, co-insurance, co-payments, eyeglasses, contact lenses), (3) child or dependent care expenses incurred which enable the employee and spouse, if applicable, to work.

Payroll

Pay is issued semi-monthly (generally on the 15th and the last business day of the month) via Direct Deposit.  Employees are required to provide necessary account information to allow proper and timely payment of wages.  The pay schedule is subject to change at the discretion of the Business Office.

Absences

Since salaried employees are not required at this time to submit a time report to the payroll office, we are unable to produce a work summary report that shows pay period activity such as hours worked, vacation earned/taken and absences due to illness. Therefore, all absences should be reported to your supervisor for tracking.

Tuition Benefits

Upon employment, employees are eligible for tuition waiver at DePauw University not to exceed one class registration per semester.

Spouses and dependents of employees may be eligible for tuition remission at DePauw University and/or through the GLCA tuition remission exchange program.

There is a two-year waiting period for spouse and dependent tuition benefits and the tuition remission benefit only applies to a spouse or dependent working toward an initial bachelor’s degree. All admission and academic requirements stipulated in the DePauw University Catalog must me met. Please refer to the actual policies on tuition benefits for additional information.

Other Benefits

  • Use of athletic facilities
  • Participation in various fitness programs for a small fee
  • Free admission to all athletic events
  • Use of library facilities at no charge
  • Discount on purchases made at campus bookstore

* This document is meant to be a summary.  It is not all inclusive of the benefits offered by the University and it does not include state or federal government mandated benefits. Some benefits have additional terms and conditions that must be met for eligibility. Questions may be directed to the Office of Human Resources.

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