Reunion Planning Timeline
2009-2010

March 1, 2009 Reunion Chairs begin reunion committee recruitment
June 12, 2009 Chairs and/or committee members from the upcoming 50th reunion return to campus for ARW 2009 to shadow; continue recruiting committee
June 17, 2009 Summary of minutes from meetings sent to all committee members, along with updated living unit lists
July 13, 2009 Committee to send notes to their living unit classmates
August 3, 2009 Conference Calls with chairs to discuss challenges and cash/participation goals
August 17, 2009 Class liaison and chairs to begin drafting solicitation letter
August 31, 2009 Solicitation letter draft complete
September 18, 2009 Postcard sent from Alumni Relations Office asking to update In-depth Profile in DePauw Alumni Gateway
October 5, 2009 Fall solicitation letter in the mail
Conference call with chairs to discuss progress (by Oct. 5)
Solicitation packets sent to committee members; committee members begin calling process for AF support and reunion attendance
October 12, 2009 Class Planning Worksheet sent from Alumni Relations Office
   
October 26, 2009 Class Planning Worksheet due back into Alumni Relations Office
October 30, 2009 Class Meals Worksheet sent from Alumni Relations Office
   
November 9, 2009 Class liaison and chairs to draft winter letter
   
November 13, 2009 Class Meals Worksheet due back Alumni Relations Office
November 16, 2009 Calling results from committee due to class liaison
December 4, 2009 Class liaison to send update on classmates to committee members
December 11, 2009 Follow-up calls for end-of-tax-year giving where appropriate
January 18, 2010 Conference call with chairs for updates and strategy
February 1, 2010 Mid-year reports mailed to the reunion committee
Class liaison and chairs draft spring letter
February 22, 2010 Committee members initiate follow up with prospects for giving and attendance
March 1, 2010 Spring letter sent to entire class
March 15, 2010 E-mail blast to class about registration and Annual Fund
Registration materials in the mail to the class
April 5, 2010 Calls to classmates from reunion committee members encouraging Alumni Reunion Weekend registration
All class details and needs finalized (special needs, song for Roll Call of Classes)
   
April 26, 2010 Finalize dinner program, put together notes/scripts for emcee
   
May 3, 2010 Final class letter from chairs in the mail
May 17, 2010 Final round of calling where appropriate for attendance and giving
June 9-13, 2010 Alumni Reunion Weekend