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SECTION TWO
Absences
Regular attendance at classes and laboratories
is expected of all students according to guidelines established
by individual instructors. There are no "allowed cuts"
or "free" absences from class sessions. A faculty member
may drop a student from a class if absences are too frequent
or if the student's behavior seriously disrupts the learning
environment in the classroom.
Students who miss classes for medical, personal or psychological
reasons may notify the Student Affairs Office. Students are responsible
to contact each faculty member, preferably before missing class,
to arrange for making up the work. Student affairs staff will
confirm with faculty that an illness or emergency has been reported
to them. See the Student Handbook and policy memo for more information.
Early Departure or Late Return from Breaks: Faculty
are expected to hold class on the days immediately before and
after breaks. Students will not be excused from class attendance
or from taking examinations at their announced time to accommodate
travel schedules. It is the responsibility of students and their
families to make travel arrangements accordingly.
Extracurricular Activities: DePauw University believes
that both curricular and extracurricular activities make important
contributions to the education of students. The University reminds
students, however, that classroom performance takes priority
over all extracurricular activities. When conflicts between regularly
scheduled classes and academically approved extracurricular activities
arise, all parties involved in such conflicts have certain responsibilities
toward resolving them. These responsibilities are enumerated
in the Student Handbook and in the policy memo.
Absences for Religious Holidays:
Students who miss class or other academic responsibilities
because they are adherents of a faith tradition that prohibit
such activities are expected to notify their instructors of their
intent to fulfill the obligations of their faith tradition well
in advance of these days to allow special scheduling or re-scheduling
arrangements. A list of the holy days that regularly occur during
the academic year that may affect attendance are listed in the
Student Handbook and in the policy memo.
Academic Advising
Students have primary responsibility for knowing graduation
requirements and planning adequately to meet them. The University
assists students by providing faculty advisers who work closely
with them in planning their programs of study.
Each first-year student is assigned a general academic adviser
who normally advises the students through the first two years
or until the student selects a major. However, students may change
advisers at any time. Students in their sophomore year indicate
a departmental major and select a faculty adviser in the appropriate
department.
Full-time faculty members are eligible to serve as advisers after
they have been associated with the University for one year. They
confer with students each semester on an individual basis, provide
academic advice consistent with the aims and obligations of a
liberal arts education and help plan individual programs in keeping
with each student's abilities, aptitudes and aspirations.
Academic Integrity
A university presupposes a basic integrity in its members
as a foundation for the mutual trust necessary to its life as
an academic community. For this reason, academic dishonesty in
any of its forms is regarded as a serious offense against the
University.
Forms of academic dishonesty and procedures for handling violations
of academic integrity are set forth in the Student Handbook.
Academic Probation and Dismissal
The committee on scholastic standing reviews records of each
student who achieves less than a 2.0 semester and/or cumulative
GPA or has less than a 2.0 in the major and takes appropriate
action. Students are warned that scholastic improvement is necessary
and offered resources to help improve academically. Students
who achieve below a 2.0 two consecutive semesters, receive less
than a 1.00 any given semester or do not make satisfactory progress
are subject to academic suspension. The Student Handbook contains
more specific information regarding academic probation and dismissal.
Advanced Placement
First-year students may earn a maximum of eight courses through
a combination of the following programs:
1. Advanced Placement Program of the College Entrance
Examination Board. Students who have passed the CEEB Advanced
Placement (AP) examination with ratings of 5, 4 and sometimes
3 may enroll for those higher-level courses for which the department
concerned determines them to be qualified. Any student who receives
a score of 5 or 4 on an examination is granted one course credit
toward graduation except for studio art and economics. Students
must take both microeconomics and macroeconomics in order to
earn a full course credit in economics. In some cases an additional
course credit may be granted upon recommendation of the department
concerned and the approval of the Office of the Registrar. Students
with ratings of 3 may receive credit at the discretion of the
department concerned. Advanced placement credit may count toward
distribution and department requirements.
2. College-Level Courses Taken While a High School Student.
High school students who take college classes taught on a college
campus with other college students and earn a grade of C or higher
may receive credit. Students who enroll in college-level courses
taken in the high school must establish credit by subsequent
testing at DePauw. See transfer
credit in this section for more information.
3. Departmental Placement Examinations. Students may qualify
for credit or admission to higher-level courses on the basis
of departmental placement examinations given on campus during
the orientation period. Departments have established examinations
to evaluate the competence and preparation of new students in
their respective fields and will assign them to courses on the
basis of the examinations.
4. Credit By Examination. Each student has the right to
take a departmental examination in any given subject during the
first semester at DePauw. If the results of the examination warrant,
the department concerned may grant up to two courses credit subject
to the maximum number of courses of advanced credit. The department
may grant the advanced credit without requiring the student to
take additional work in the requirement area.
There is a non-refundable fee for each examination that is constructed,
administered and graded by a departmental representative of DePauw
University.
5. International Baccalaureate (IB) credit may be awarded
for subjects taken at the higher level upon departmental review
and recommendation. A student normally receives one course credit
for each higher-level examination with a score of 5, 6 or 7,
subject to departmental approval. Students may receive one course
credit for higher-level examinations with a score of 4 with further
departmental examination. Advanced credit or exemption from requirements
is also available through regular University placement and testing.
Assessment
DePauw University is committed to excellence in its academic
programs. To assess and improve its academic programs, the university
must obtain periodic measurements of student perceptions and
intellectual growth. Participation in assessment activities is
expected of all students. The information obtained through these
assessment procedures is used solely to improve the quality of
the educational experience at DePauw.
Commencement
The University awards degrees in December and May. However,
commencement exercises are held only in May.
Students who are within two courses and/or a Winter Term of meeting
all graduation requirements may participate in commencement exercises
and receive an empty diploma cover.
Students whose financial obligations are not settled before commencement
are ineligible to receive their diplomas.
Dean's List
Eligibility is based on the completion of at least three courses
with a 3.5 semester GPA or better.
Examinations and Assignments in Courses
Instructors schedule all but the final examination in their
courses. No hour examinations may be given during the last five
class days of the semester except for laboratory portions of
final exams. Only assignments that substitute for a final exam
should be given a due date during finals week. Assignments
for papers and projects due in the last five days of class should
be provided well in advance. There is no institutional policy
limiting the number of exams students are expected to take in
a day; all tests are to be taken as assigned.
Final Examinations. At the end of each semester, within
a period specified in the University calendar, instructors hold
such examinations as they deem proper to cover the coursework.
Final examinations are not to be given at any time other than
that announced in the official schedule, although the laboratory
portion of final examinations in science courses may be given
in a regularly scheduled lab period in the last week of classes.
Instructors may allow individual students with unusual circumstances
(such as a death or serious illness in the family or postseason
athletic events) to take an examination at another time, but
may not otherwise change the time of the examination except with
the permission of the Vice-President for Academic Affairs. No
student may be excused from taking the final examination in any
course in which an examination is a requirement for credit in
the course. Normally, a final examination should not exceed three
hours.
Graduation Honors
Graduating seniors who have excellent academic records at
DePauw University may earn the baccalaureate degree with honors:
summa cum laude, magna cum laude and cum laude.
1. Eligibility for the summa cum laude award is a minimum
cumulative GPA of 3.8. Not more than four percent of the class
in each school (College of Liberal Arts and School of Music)
is eligible.
2. Eligibility for the magna cum laude award is a minimum
cumulative GPA of 3.6. Not more than 10 percent of the class
in each school is eligible. This includes the percentage of students
who meet the summa cum laude requirements.
3. Eligibility for the cum laude award is a minimum cumulative
GPA of 3.4. Not more than 20 percent of the class in each school
is eligible. This 20 percent includes the percentage of students
who meet the magna cum laude and the summa cum laude requirements.
To be eligible for graduation honors, students must complete
at least 15 courses at DePauw University with the required scholastic
average for the DePauw work.
Pass-Fail
Students who have junior or senior classification may take
one class each semester on a Pass-Fail basis up to a maximum
of three registrations. In addition, ENG 120 and the activity
courses in physical education may be taken Pass-Fail regardless
of the student's classification.
The credit received applies toward the degree for which the student
is working as elective credit only, and, with the exception of
activity courses in physical education, does not fulfill any
specific graduation requirement.
Students indicate the work to be done on a Pass-Fail basis at
the time of registration. Courses may be designated as Pass-Fail
through the first six class days of the semester. Changes from
Pass-Fail to regular grades may be made through the 10th week
of the semester. Courses taken Pass-Fail count on the semester
load (except the activity courses in physical education) and
toward the total number of courses required for graduation.
Students may not take courses in their major or minor areas or
to satisfy their distribution requirements or to earn competence
certification. Nor can students take courses over the required
number or "elective" courses in the major or minor
area Pass-Fail. Pass-Fail courses are not counted in computing
the student's scholastic average.
Petitions
A student has the right to request approval from the Petitions
Committee for any of the following:
1. To deviate from the normal student course load.
2. To carry a normal course load when registering late.
3. To make an adjustment in registration after the adjustment
deadline.
4. To modify graduation requirements.
5. To deviate from other academic regulations.
Petition forms are available
from the Office of the Registrar or from DePauw's web site and
should be submitted to the Registrar's Office. The Student Handbook
has additional information about petitions.
Registration Information
Each semester the Office of the Registrar publishes a Schedule of Classes which lists registration
procedures as well as the courses offered, class meeting times,
room assignments, instructors and the final
examination schedule. The information is also available on
the web.
Students who do not complete registration by paying tuition and
fees by the designated date may forfeit their class enrollment.
Students must receive permission of the Petitions Committee to
begin classes after the first week of class and may be limited
in their course load. No student may enroll after the second
week of classes. The act of registration indicates that the student
intends to comply with the University regulations.
The University reserves the right to change a course, to cancel
any course for which enrollment is fewer than five students or
for which satisfactory arrangements cannot be made. It also reserves
the right to limit the number of students in a class.
Adjustments in Registration. A student's course program
is not officially altered until the adjustment has been filed
in the Office of the Registrar. The regular adjustment period
is within the first six days of the semester. During this period
students may change course registrations to Pass-Fail or audit
and add or drop courses. Adjustments involving withdrawal from
a course may be made through the sixth week; changing from Pass-Fail
to a regular grade may be made through the 10th full week. Seven-week
course adjustment deadlines are half of those of full semester
courses. Adjustments after the above deadlines may be made only
under extraordinary circumstances with permission of the Petitions
Committee.
Prerequisites. Prerequisites follow course descriptions.
A prerequisite defines conditions under which a student may enroll
in a course.
Repetition of a Course
With approval of his or her adviser and the department concerned,
a DePauw course in which a student earned a D+ or lower
may be repeated one time. However, it must be taken the same
way in which the student was originally registered for it. The
original grade and credit continue to show on the student's academic
record. With the permission of the petitions committee, a student
may also repeat a course in the major which has a grade of C-.
A repeated course must be taken for a grade if that is the way
the original course was taken. However, only the second grade
at DePauw counts toward the cumulative GPA. If credit has already
been received for the course, no additional credit is given.
Transfer students who are required, on the basis of placement
tests or official recommendation, to repeat courses for which
they have credit elsewhere, receive the credit and grade earned
at DePauw. The original credit is rescinded. Courses voluntarily
repeated carry the original credit.
Semester Course Load
The number of courses carried each semester constitutes the
student's course load, even if courses do not apply toward a
degree or are Pass-Fail. The normal course load is four courses,
excluding physical education activity courses and MUS 171-179.
The course load may vary from three to four and one-half courses.
Normally, first-year students should limit their registration
to courses numbered 100-199 unless they have prerequisite preparation
for advanced courses. It is not recommended that students in
the College of Liberal Arts register for more than two fractional
courses in any semester.
Students with a cumulative or immediately preceding semester
GPA of 3.0 may take up to four and three-quarter courses, and
those with a 3.25 GPA may take up to five courses. Students will
be charged additional tuition for all courses over the maximum
four and one-half including physical education activity courses.
Degree students must receive permission of the Petitions Committee
to take fewer than three courses or to withdraw from a class
which reduces the course load below three courses. Students may
be given permission to drop below three courses only once during
their college career unless an extensive illness requires a second
exception.
Transcript of Credits
Upon written request, the Office of the Registrar furnishes
a transcript of credits which includes all the information on
the student's record: credit, grades, degrees received and dates
awarded. Transcripts also include any transferred credits accepted,
but not grades. Normally transcripts should be sent directly
to potential employers and graduate schools. The cost of transcripts
may be obtained from the Office of the Registrar or from DePauw's
web site.
An official transcript bears the registrar's signature and the
University seal. The University does not release transcripts
or official statements of student records until all student accounts
are paid.
Transfer Credit
DePauw students who take part of their work from another institution
with the intention of transferring the credit to DePauw, should
obtain advanced approval through the Office of the Registrar,
from the adviser and the department chairs concerned. Final transfer
credit evaluation will be made only after DePauw has received
an official transcript of the coursework directly from the issuing
school.
DePauw generally accepts course credits earned at accredited
institutions, as elective credit if the grades are C or above
and the subject is appropriate for a liberal arts degree. However,
the University does not accept credit awarded at another institution
by national tests or departmental examinations. Other transfer
credit policies are:
- Courses are evaluated on the basis of equivalent course offerings
at DePauw, and, if accepted, may be counted toward meeting graduation
distribution requirements. Department chairs shall determine
those courses which meet major requirements.
- DePauw records, without credit, physical education activity
courses taken if an institution does not give credit for those
courses. However, the courses may count toward the graduation
distribution requirement.
- The University may accept courses taken Pass-Fail if the
grade P indicates that the student has done C work or better
in accordance with the grade standards of the institution or
if the student can prove through the institutional authorities
that the course performance was a C grade or above. A grade of
P in physical education activity courses is accepted up to the
equivalent of one course credit.
- Students transferring to DePauw from another school in which
January or interim session courses are a part of the regular
curriculum that is offered during the academic year may receive
credit for the courses. DePauw students wishing to attend another
school that gives credit for a January interim session normally
receive Winter Term credit only. However, exceptions allowing
for credit transfer may be arranged through the Office of the
Registrar.
- DePauw accepts course credits from junior or community colleges
when the quality and extent of the work prove to be the equivalent
of DePauw work. However, students who have achieved junior status
at DePauw may not transfer credit earned at a community college.
- When credit allowed for work taken at another institution
is not justified by the quality of subsequent DePauw work, the
credit may be rescinded.
Distance Learning Credit. A maximum of one course credit
may be earned through correspondence or distance learning. This
credit must be approved by the department into which it transfers.
The University does not allow credit in foreign languages or
laboratory science taken in this way.
Summer School Credit. The University evaluates credit
earned in summer schools on the basis of equivalent work at DePauw;
however, the credit given by DePauw may not exceed that granted
by the original school. No grades below C are accepted. Any student
who wishes to apply for credit for summer school courses must
have the approval of the department concerned.
College Credit for High School Students. Students who
earn college credit while attending classes in a high school
setting will not receive credit until they are tested by the
appropriate department or program at DePauw. Generally, students
should perform at the B level or higher if they expect to earn
transfer credit.
If the student is attending classes on a college or university
campus with students who have already matriculated, and the course
is taught by a regular college or university faculty member,
DePauw will allow credit if the student receives a grade of C
or higher and provided that subsequent testing at DePauw, when
appropriate, indicates satisfactory learning. Students may not
earn English composition credit unless they are exempt from ENG
120, College Writing I.
Credit for Training in Armed Forces. In the evaluation
of credit for training and educational experiences in the armed
services, the University considers the recommendations in the
American Council on Education Guide to the Evaluation of Educational
Experiences in the Armed Services and the appropriateness of
the work toward a liberal arts degree.
One course credit may be granted for the completion of a specific
military program in the Reserve Officers Candidate Schools. The
University does not give credit for such a program in addition
to credit for military service and/or ROTC.
Transfer Credit From Other 4-1-4 Schools in January
Students wishing to take a course at another university for
transfer credit during January may do so if:
- the student has completed the First-Year Winter Term requirement
successfully;
- credit is authorized by the appropriate department at DePauw
and the Office of the Registrar;
- it is not taken concurrently with a DePauw Winter Term;
- it is not used as one of the three required Winter Terms.
Withdrawal From The University
All students, except graduating seniors, who are leaving the
University are requested to notify personnel in the Office of
the Registrar or the Student Affairs Office.
Any student who received financial aid must have an exit interview
with the Student Loan Office prior to withdrawal.
E-mail questions or comments to: eypma@depauw.edu
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