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Student Expenses

Deferred Payment Plan

Room, board and tuition are payable in full within the billing dates specified unless arrangements have been made for deferred payment. Students and families may request participation in DePauw s deferred payment plan. Under this plan, an agreement is made involving an initial payment with the balance divided into three payments during 2000-01 due September 1, October 1 and November 1 for the fall semester, and February 1, March 1 and April 1 for the spring semester. Details of the deferred payment plan are available from the Cash Receipts Office.

Prepaid Tuition Plan

Prepayment of DePauw University tuition may occur at any time up to the date regular tuition is due, usually August 1 of the academic year. From one to eight semesters may be prepaid at the tuition rate in effect for the current academic semester. For additional information contact the Office of the Vice President for Finance and Administration.

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Basic Costs Summary for 2000-01

The cost each semester per student is shown below. All policies are under continual review. The University reserves the right to change its charges.

  College of Liberal Arts and School of Music
     Tuition (including Winter Term).......$10,100.00
     Room and board in residence halls......$3,162.00
                                           ----------
                                           $13,262.00

Other Expenses: Students can purchase books and supplies at  the DePauw Bookstore or any other store of their choosing. In addition, each student has variable expenses of clothing, laundry, travel, recreation and incidentals to consider.
Expenses for students who become members of social fraternities and sororities are somewhat higher than for those who do not affiliate.
Each year student organizations in the residence halls vote to assess each resident a fee to cover the expenses of newspapers, magazines, books for hall libraries, parties and other incidentals. This additional fee will be included with the room and board charges on the tuition statement.
A fee is charged to replace student identification cards and $10 for a parking permit which is required for those who have a motor vehicle on campus. Unpaid parking fines and late payment fees are assessed to the student tuition account on a monthly basis. A fee is also charged for checks returned due to insufficient funds or stop payment orders.

Winter Term Expenses. Students are not charged extra for their chosen Winter Term projects on campus except for costs directly related to the project. However, all off-campus costs are the responsibility of the student participants for their chosen faculty-approved off-campus projects.
Students participating in the graduation exercises pay a cap and gown fee.

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Withdrawal and Refund Policies

Tuition Refund:

A student who withdraws during the semester will receive an adjustment to tuition charges on a per diem proration (number of days divided by the number of days in the semester) through 60 percent of the semester. A student who withdraws within eight weeks due to illness may elect to take a certificate issued by the vice president for finance and administration for the portion of the actual tuition paid. A $100 administrative fee is charged for withdrawal during the semester. A student who is suspended from the University during the semester for disciplinary actions is not entitled to any refund of tuition.

Residence Hall Room and Board Refund:

There is no refund for the room portion of the residence hall room and board charges. Board charges will be refunded on a prorated per diem basis throughout the semester regardless of the reason for withdrawal. The board refund is calculated beginning the day the residence hall room is totally vacated.

Federal law specifies how to determine the amount of federal assistance to be retained by a student who withdraws during a semester. DePauw's refund policy treats all students the same regardless of whether they have federal funds as a part of their financial aid package. The law is very precise and complicated. Students who withdraw from classes should consult with the financial aid or cash receipts offices for full information about refund policies. Full information is also available upon request or on the financial aid page of  DePauw's Web site.

Student Financial Obligations

The Office of the Vice President for Finance and Administration, Student Loan Office, Student Affairs Office, Office of the Registrar, Cash Receipts Office, Financial Aid Office, fraternity and sorority living units, Telephone Center or DePauw University Police and Security may place holds on grades, transcripts or official statements of student records, registration or graduation if a student leaves an unsatisfied account of $25 or more, has been notified of the amount due and allowed 10 days to pay the following:

1. University Bills. Any account due the University must be paid. This includes tuition, fees, room and board and miscellaneous changes.
2. Student Loans. A borrower must participate in an exit interview in the Student Loan Office whenever that student ceases eligible enrollment at the University.
3. Grants, Scholarships, Loans. Students must contact the Financial Aid Office for possible repayment obligations of current year awards whenever a student ceases eligible enrollment at the University for those awards. This includes withdrawing from the University or reducing the course load to less than three course credits.

Sample refund calculations are available on request in the Business Office and the Financial Aid Office.
Appeals for special exceptions to the above policies should be directed to: Vice President for Finance and Administration, DePauw University, 313 S. Locust Street, Greencastle, IN 46135-0037.

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E-mail questions or comments to: sbates@depauw.edu