Section I:
The University

Section II:
Graduation Requirements

Section III:
Majors, Minors, Courses

Section IV:
Academic Policies

Section V:
the DePauw Experience

Section VI:
Campus Living

Section VII:
Admission, Expenses, Aid

Admission Philosophy

DePauw is selective in admission, meaning that many more students apply than can be accommodated.  We seek to determine those applicants who are academically capable of success at the University and select those who demonstrate the motivation to be actively engaged students.  DePauw believes that a diverse student body not only enhances the learning environment, but also better prepares students to lead in a diverse workforce and society.  Accordingly, DePauw seeks to admit qualified students from many environments, cultures and viewpoints whom we believe will contribute to the learning community.

 Detailed information about the required admission credentials which must be submitted and how to obtain them is detailed below.  The purpose of this introduction is to help applicants and other interested parties understand the intellectual and personal attributes we seek in our students and how we ascertain those qualities from the application process.

 There is no precise set of academic and personal credentials that will guarantee admission to DePauw University.  In general, successful candidates demonstrate strong academic achievement, intellectual curiosity, the desire to learn from and with others in a collaborative setting, and a lively interest in taking advantage of the many campus opportunities for personal and social development.  The greatest weight in the admission decision is given to evidence of superior academic accomplishment and a passion for learning. 

 The Admission Committee considers each applicant as an individual, and each is measured against important academic and personal standards in general as well as in relation to other applicants in a particular year.  Specifically, the Admission Committee will evaluate each student’s academic record as reflected on the high school transcript (and college transcripts if applying for transfer admission) and review his/her scores on the SAT I and ACT.  The transcript is particularly important because it illustrates the rigor of the academic program as well as the grades earned in each course.  It is the Admission Committee’s expectation that students will take as rigorous an academic program as they can handle, and that it should include honors, AP and/or IB courses if offered.  Although the Committee does not expect students to excel in all academic areas, they do expect students to challenge themselves and earn excellent grades while so doing.   Successful candidates should take a minimum of five academic solids per semester, in each of their academic terms, and achieve at the A/B level.

 SAT I and ACT scores are another important component of admission consideration.  Because no two high schools are the same, standardized test scores help measure knowledge across the broad educational opportunities students experience in the United States and around the world.  Although the single best predictor of academic success at DePauw University is the high school transcript, including both courses taken and grades earned, standardized testing is helpful in substantiating student achievement. 

 Beyond the applicant’s academic record, the Admission Committee (and the DePauw faculty) is very interested in a prospective student’s facility with the written word.  Applicants have the choice of submitting a photocopy of a recent graded high school paper or a personal essay.  These writing samples are reviewed with interest, and the Admission Committee members will evaluate each applicant on his/her ability to communicate their thoughts in writing.  Both form and content are important.  Students should focus on a subject of particular interest to them and write to the best of their ability, remembering that everyone’s work improves with advance preparation and revision. 

 The Admission Committee is also very interested in school and community involvements, as they demonstrate the level of activity a student is likely to pursue at DePauw.  Examples of the kind of involvement we often see include school clubs and activities, athletics, music performance, community service, religious activities and/or part-time employment.  There is no preference for one kind of activity over another.  Rather, the Admission Committee looks for evidence that an applicant is making a significant contribution in one or more areas.  In other words, peripheral involvement in a number of activities is not particularly compelling.  We seek students who have substantive roles in a couple of activities that hold meaning for them. 

 Admission interviews, although not required, are highly recommended for all applicants.  It is an important way that students can personalize the admission process and breathe life into the information they provide on an application.  Interviews may occur on campus during an admission visit; in the student’s home community in conjunction with an admission staff member’s visit; or over the telephone.  Admission interviews at DePauw are evaluative, meaning the staff member is charged with finding out each applicant’s academic and personal goals, and exploring with them how or if those goals are well suited to DePauw University.  Students are asked to respond to questions about their academic preparation and record, school and community involvements and goals for the future.  Information gained during these interviews becomes part of the applicant’s application and will be reviewed by the Admission Committee. 

 Recommendations from the applicant’s counselor and teachers are reviewed carefully as well.  Their insights into a student’s high school career are very helpful and provide additional context in which to evaluate a candidate.

Applying for Admission
Applicants to DePauw University should demonstrate outstanding academic preparation.  A high school diploma is not required for admission consideration but students should offer evidence of commensurate preparation.  To ensure adequate academic preparation for success we recommend the following pattern of secondary school coursework:

• four years of English, emphasizing literature and composition
• three to four years of science (two or more laboratory sciences)
• four years of mathematics
• four years of social science
• a minimum of two, and preferably four, years of the same foreign language

Application Process
 Candidates may complete a fee-waived online application on the University's admission web site <www.depauw.edu>, or an application form may be downloaded for your convenience. Candidates may also obtain a paper application by calling the admission office 800.447.2495.  DePauw is a member of Common Application and the University welcomes its use.

To complete the admission application process, all candidates should submit the following materials to be received in the admission office by the appropriate due date:

• Application for Admission
• Official SAT I or ACT scores
• Official high school transcript(s)
• Secondary School Report
• Application fee (waived for online applications)
• Official college transcript(s), if applicable
• Early Decision Candidate's Agreement, if applicable

School of Music candidates must also submit:

• Supplemental Application for Admission to the School of Music
• Music Teacher Recommendation
• Complete an audition on campus before School of Music faculty. In unusual circumstances, a tape recording may be submitted with the permission of the dean of the School of Music.

Transfer applicants must also submit:

• Official college transcript(s) from each school attended
• Transfer Application Supplement

Application for Admission Due Dates 

Financial Aid Application Due Dates

Early Decision
Early Decision is an admission program designed to assist applicants who decide early in their senior year that DePauw is their first-choice college. It is expected that Early Decision candidates, if accepted, will attend DePauw and withdraw all applications pending elsewhere. The University takes this commitment seriously and expects that Early Decision applicants will do so as well. The non-refundable enrollment deposit that reserves a student's place in the class is due by February 15 for Early Decision applicants. There is no admission advantage to applying Early Decision, and those who are not sure that DePauw is the best choice for them should apply under one of the other admission programs.

Early Notification
Early Notification allows students the opportunity to apply for admission by December 1 and learn the Admission Committee's decision by February 15. However, Early Notification candidates are not bound by a commitment to attend DePauw and have until May 1 to pay their non-refundable enrollment deposit that reserves their place in the class.

Regular Admission
Regular Admission candidates apply for admission by February 1 and, if admitted, have until May 1 to pay the non-refundable enrollment deposit that reserves their place in the class.

Enrollment Deposit
The enrollment deposit is due in the Admission Office no later than the date stipulated in the letter of admission.  Enrollment deposits mailed after the due-date will be accepted only if space remains in the class. The enrollment deposit is credited against the first semester charges.

Transfer Students
Transfer students are encouraged to apply to DePauw University if they have achieved B grades or better in their college-level work. All materials noted above should be received in the Admission Office by March 1 for fall semester admission, and December 1 for spring semester admission. The non-refundable enrollment deposit is due on the date stipulated in the letter of admission. It is important to note that the University will not consider students for transfer admission who are not eligible to return to their previous institution for either academic or social reasons.

Final transfer credit evaluation will be made after official transcripts and course descriptions, if requested, are received by the Office of the Registrar. Credits are accepted for transfer only if granted by an accredited institution and carrying grades of C or above. For more complete information, see Section IV, Credit and Transfer Credit under Academic Policies of the University.

If additional transcripts of college-level work are presented that were not made available to the Admission Committee, the University reserves the right to deny transfer credit or to withdraw the student from the University if pertinent information has been withheld.

Applicants Without High School Diplomas
Early Admission is possible for highly qualified high school juniors who wish to forgo their senior year and enroll at DePauw without earning a high school diploma.  A student considering Early Admission must present an excellent high school academic record and have the unqualified support of the secondary school and family.  An interview on campus with an admission officer is required to assess the emotional, social and intellectual maturity of the applicant.  Students enrolling without a high school diploma or GED must meet an Ability to Benefit test to qualify for federal and state financial aid funds.

Non-Degree
Non-degree seeking students (special student status) other than international candidates apply for admission to the University through the Office of the Registrar.

International Students
International students are encouraged to apply for admission to DePauw University. They must demonstrate proficiency in English with a minimum score of 560 on the written Test of English as a Foreign Language (TOEFL) or 225 computer-based. SAT I or ACT scores are required in addition to the TOEFL.  All international students described below are subject to all University rules and regulations.

DePauw's scholarship funds for international students are limited, so most students should plan to assume full financial responsibility for the costs of their education. These costs include tuition, room and board, fees, books, personal expenses and travel between their home and DePauw.

All international students are under the supervision of the director of international education and the international student advisor. DePauw University is authorized by the federal government to issue the I-20 form to international students who are admitted to the University and indicate their plans to attend.

Students who are not U.S. citizens are admitted as:

• regular degree candidates, or
• special students and exchange students or
• international auditors

Regular degree-seeking international students work toward the Bachelor of Arts or Bachelor of Music degrees. Where satisfactory documentary evidence of advanced placement is missing, examinations are given. Fees are the same as for U.S. degree candidates.

Special international students are not candidates for DePauw degrees but may transfer their DePauw credits toward a degree at another institution. Special international students are admitted to study at DePauw on a temporary basis (one or two semesters) and enroll in courses for credit. Such students may elect one course per semester on a Pass/Fail basis. Fees are the same as for U.S. degree candidates. A certificate of attendance at DePauw is provided.

Exchange students are regularly enrolled degree candidates at their home universities who come to DePauw for one year as upper class special students. They enroll for credit and transfer those credits back to their home schools. The fee arrangements vary with each program, depending upon the exchange agreement. Regular exchange agreements exist with Waseda, Kansai Gaidai and Nanzan universities in Japan. All one-year foreign-exchange students live in residence halls while studying at DePauw. A certificate of attendance at DePauw is provided.

International auditors are admitted on a limited basis for one or two semesters. The international auditor option is designed for students who desire exposure to American culture and wish to improve their English language speaking and writing abilities. Students admitted as international auditors pay auditor's fees (see Section III) rather than full tuition; applied music and other special fees are extra. A certificate of attendance at DePauw is provided. However, courses audited cannot be counted toward a degree from DePauw or transferred to another institution. International auditors live in residence halls while attending DePauw.

Readmission
Candidates who were previously enrolled at DePauw apply for readmission through the Office of the Registrar. Readmission is evaluated on the basis of previous work done at DePauw, any subsequent course credits earned at another college or university, and other experiences since leaving DePauw. Medical and other information may be requested, and all previous financial obligations to the University must be paid in full before readmission will be considered. Readmission applications and accompanying documents must be filed at least one month prior to the beginning of the term in which the student hopes to re-enter. Appropriate housing arrangements are made through the Student Affairs Office.

DePauw Four-Year Guarantee
The University guarantees graduation within four years of matriculation at DePauw in standard four-year degree programs. The student has primary responsibility for knowing the graduation requirements and planning adequately to meet them. Should a student follow the course of study agreed upon with his/her academic advisor and not be able to graduate within eight consecutive semesters, tuition will be waived for any subsequent course work necessary for graduation provided the student:

• declares a major by the middle of the sophomore year and persists in that major,
• completes a full-time course load with grades of C or higher for a total of 31 course credits over eight consecutive semesters and
• adheres to the distribution and competence requirements.

With appropriate planning, most students can participate in special honors programs, off-campus study opportunities, prepare for teacher certification, and/or have a minor or even a second major within four years as well. The guarantee applies only to the basic degree requirements for programs that require 31 courses, however. Certain specialized programs in the School of Music and dual degree programs are exempt. Although students planning to major in a biological or physical science do not need to declare their majors immediately, they must begin taking appropriate laboratory science courses upon matriculation.

While teacher certification is not included in the guarantee, DePauw has a special program for students who decide to obtain teacher certification late in their academic programs, and they should consult with the education department or the Office of the Registrar for more information.

Ninth Semester Tuition Policy (effective January 01, 2002)

DePauw matriculated students are normally eligible for eight semesters of financial aid, offered only in those semesters in which the students carry a full-time load. Under special circumstances students may be awarded a ninth semester of financial aid. Tuition charges will be at the normal rates and financial aid packaging will be done according to the normal principles.

This program is designed for students who demonstrate appropriate academic justifications. For example:

• students in the Music Education program which requires 33 credits plus ensembles;
• students who are advised to take a reduced academic load to enhance the successful completion of their DePauw degree; and
• students who must withdraw during a semester for health reasons requiring an additional semester.

Students may apply for a ninth-semester of financial aid after completing their fourth semester of college through the end of the sixth semester. The successful candidate will demonstrate strong academic potential for completion. In addition, the course of study complete thus far must conform to the academic advice given by both faculty advisors and the Dean of Student Academic Support regarding scheduling and the order of classes. If special circumstances arise during the seventh semester, the committee will consider a late application.

Applications for eligibility for a ninth semester of financial aid for academic reasons will be reviewed and approved by a committee consisting of the Vice President for Admission and Financial Aid, the Vice President for Student Services, the Vice President for Academic Affairs, the Associate Dean of Academic Affairs responsible for academic advising and the Dean of Students and Dean of Academic Support.

Procedures:

• Applications may be obtained from the offices of financial aid, academic affairs, academic services and the registrar's office.
• Return application to the registrar's office and request that a transcript be attached.
• Attach letters of support to the application or arrange for them to be sent to the registrar's office. Students should have a letter from their academic advisor confirming that the student followed the advisor's advice and other university personnel who might have advised the student about their academic program.
• Applications should be filed by mid-June or mid-January within the semesters indicated.

Note: The Fifth Year Teacher Education program will not change. Students must have a BA degree to be eligible. Only education courses taught in the education department are eligible for the 1/3 tuition rate.

Scholarship Note:  Merit Awards will not be continued for the ninth semester. Only students with need-based financial aid packages will be considered for aid based upon demonstrated financial need.

2004-2005 Tuition and Fees per Semester
Tuition:

Fees per semester:

Tuition in the School of Music includes private instruction in required applied music, in accordance with specifications listed in Tuition for Private Instruction. However, students enrolled in the College of Liberal Arts are charged an extra fee for private instruction as indicated below.

2004-05 fees for private instruction in one instrument in Applied Music taken by students matriculated in the College of Liberal Arts and by students matriculated in the School of Music who elect to take more than the allotted number of courses in

Applied Music:

Applied music tuition and dance course tuition are refunded, with charges deducted for lessons received, only if the student has canceled the course with the approval of the dean of the School of Music and has adjusted his or her registration within the first six days of the semester. There is no refund after the first six days of the semester. Students in the College of Liberal Arts who have declared a music major are not charged for up to four courses of applied music provided they are applicable toward the Bachelor of Arts degree.

2004-05 tuition for group instruction in piano, voice or guitar taken by students matriculated in the College of Liberal Arts:

2004-05 tuition for group instruction in dance taken by all students:

2004-05 fees for expenses in connection with supervised student teaching: $330.00

2004-05 tuition for students enrolled in the Fifth-Year Teacher Education Program:

Courses taken in the Department of Education and teaching methods courses in departments at the 400 level are charged at one-third the regular tuition rate. The per course credit for all other courses is $3125.00

2004-05 fees for special departmental examinations:

There is no refund of the fee for the departmental examination in case of failure to establish credit.

Tuition for students not enrolled during either semester who wish to enroll in Winter Term only or for students enrolled in Winter Term make up projects:

Students not enrolled during the first semester, but who wish to enroll for the second semester, pay full tuition and fees at the time of registration whether or not they participate in Winter Term.

2004-05 fee for auditors. Full-time students may audit one course each semester without charge. The fee for all others:

 International auditors enrolled in the equivalent of 2 1/2 to 4 1/2 courses pay $2,000 per semester plus fees for applied music and dance. 

NOTE: There is no transcript entry for credit and grades earned for audit classes. Auditors who use University materials or equipment are assessed additional fees to cover the cost.

Payment of tuition covers:

1. Enrollment in any course applicable toward a degree.
2. Enrollment in Winter Term during January.
3. For music majors, enrollment in the amount of private or class instruction required for the individual degree program, the use of practice rooms and necessary equipment. (Students in the BM degree program pay additional fees beyond seven applied music credits; students in the BMA degree program pay additional fees beyond five applied music credits; students in the BME degree program pay additional fees beyond five and 1/4 applied music credits; music majors in the College of Liberal Arts pay additional fees beyond two applied music credits.)
4. Enrollment in Army and Air Force ROTC courses and Music Ensembles for School of Music students only that may exceed a student's maximum semester course load. NOTE: All students must petition the Petitions Committee through the Office of the Registrar if they deviate from the normal semester course load although students in the School of Music may take up to 5.25 credits without a petition as long as ensembles constitute the overload.
5. Facilities provided by the physical education department, including individual locker service and some equipment used in activity classes.
6. Limited counseling services.
7. Use of science, computer and language laboratories; libraries; and Memorial Student Union Building.
8. University chapels, convocations, lectures and music programs.
9. Admission to all varsity athletic contests held in Greencastle.
10. A diploma upon completion of graduation requirements.

 Payment of fees covers:

1. Services of the Student Health Services
2. Student activities

Payment of Tuition and Fees
Payment of tuition and fees is due no later than August 1 (first semester) and January 31 (second semester). A student's registration is not complete until all charges are paid. A deferred payment plan is described in this section.

Late Registration Fee. Students who do not complete their registration by payment or arrangement for payment of their tuition and fees by August 1 and January 31 may be charged a $40 late registration fee.

Late Processing Fee. A fee of $40 may be charged for course adjustments made after the deadline but granted by the Petitions Committee.                                                                

A fee of $40 may be charged if a student fails to complete Winter Term registration by the first day of Winter Term or to complete Winter Term adjustments approved by the Petitions Committee within the specific adjustment period.

Loss and Breakage. When University materials and equipment are issued to the student for class work, the student will be charged for loss or breakage. At the discretion of the department chair, payment for loss or breakage is charged to the student's account and is payable in the Cash Receipts Office.

Physical Education and Music Ensembles. The required activity courses in physical education are not counted in determining the semester course load but are counted in determining tuition. Music ensembles are not counted in determining the semester course load and are not counted in determining tuition.

Transcript of Credit. No transcripts or official statements of student records are sent until all accounts are paid in full.

Off-Campus Study Programs.  A cancellation fee of $100 is assessed any student who decides not to participate in an off-campus study program after May 1 for fall semester or full year off-campus programs and September 15 for spring semester programs. In addition, the student is liable for any cancellation fees charged by the host institution.

Room and Board
Room and board payment is due on the same dates as tuition and fees payments. A Deferred Payment Plan is available for payment of room and board charges.

Room and Board Costs. The cost of room and board in all University residence halls is $3,650.00 a semester for 2004-05. For room and board purposes,  the first semester ends in the middle of Winter Term. Room contracts are for the entire year, including Winter Term. Once a student moves into a residence hall room, he or she is responsible for payment for that semester. 

A board plan is mandatory for students living in the residence halls; it is optional for students living in alternative housing.

Students requiring special diets for medical reasons should make arrangements through the Student Affairs Office.

Furniture and Room Damage. Damage to equipment and furnishings in University residences, over and above that caused by normal usage, will be charged to the student. Any charge for damage incurred during residence is payable at the Cash Receipts Office in the Administration Building.

Deferred Payment Plan
Room, board, fees and tuition are payable in full within the billing dates specified unless arrangements have been made for deferred payment. Students and families may request participation in DePauw's deferred payment plan. Under this plan, an agreement is made involving an initial payment with the balance divided into four payments during each semester, which are due August 1, September 1, October 1 and November 1 for the fall semester and, February 1, March 1 April 1 for the spring semester. Details of the deferred payment plan are available from the Cash Receipts Office.

Prepaid Tuition Plan
Prepayment of DePauw University tuition may occur at any time up to the date regular tuition is due, usually August 1 of the academic year. From one to eight semesters may be prepaid at the tuition rate in effect for the current academic semester. For additional information, contact the Office of the Vice President for Finance and Administration.

Basic Costs Summary for 2004-2005
The cost each semester per student is shown below. All policies are under continual review. The University reserves the right to change its charges.

College of Liberal Arts and School of Music
Tuition (including Winter Term)                                            $12,500.00
Room in residence halls and alternative housing                   $  1,900.00

Board (meal plan)                                                              $  1,750.00

Other Expenses: Students can purchase textbooks and supplies at the DePauw Bookstore or any other store of their choosing. In addition, each student has variable expenses for clothing, laundry, travel, recreation and incidentals to consider.

Expenses for students who become members of social fraternities and sororities are somewhat higher than for those who do not affiliate.

Each year, student organizations in the residence halls vote to assess each resident a fee to cover the cost of newspapers, magazines, books for hall libraries, parties and other incidentals. This additional fee will be included with the room and board charges on the tuition statement.

A fee is charged to replace student identification cards and a $20 parking permit fee is required for students who have a motor vehicle on campus. Unpaid parking fines and late payment fees are assessed to the student's tuition account on a monthly basis. A fee is also charged for checks returned due to insufficient funds or stop payment orders.

Winter Term Expenses. Students are not charged extra for their chosen Winter Term projects on campus, except for costs directly related to the project. However, all off-campus costs are the responsibility of the student participants for their chosen faculty-approved off-campus projects.

Students participating in the graduation ceremony purchase their own caps and gowns.

WITHDRAWAL AND REFUND POLICY

Tuition Refund. A student who withdraws during the semester will receive an adjustment to tuition charges on a per diem pro-ration (number of days enrolled divided by the number of days in the semester) through 60 percent of the semester. A student who withdraws within eight weeks due to illness may elect to take a certificate issued by the vice president for finance and administration for the portion of the actual tuition paid. A $100 administrative fee is charged for withdrawal during the semester. A student who is suspended from the University during the semester for disciplinary actions is not entitled to any refund of tuition.

Residence Hall Room and Board Refund. There is no refund for the room portion of the residence hall room and board charges. Board charges will be refunded on a prorated per diem basis throughout the semester regardless of the reason for withdrawal. The board refund is calculated beginning the day the residence hall room is totally vacated.

Note of explanation. Federal law specifies how to determine the amount of federal assistance to be retained by a student who withdraws during a semester. DePauw's refund policy treats all students the same regardless of whether they have federal funds as a part of their financial aid package. The law is very precise and complicated. Students who withdraw from classes should consult with the Financial Aid or Cash Receipts Offices for full information about refund policies. Full information is also available upon request or on the financial aid page of DePauw's Web site.

Appeals. Special exceptions to the above policies should be directed to: Vice President for Finance and Administration, DePauw University, 313 S. Locust Street, P.O. Box 37, Greencastle, IN 46135-0037.

Student Financial Obligations
The Office of the Vice President for Finance and Administration, Student Loan Office, Student Affairs Office, Office of the Registrar, Cash Receipts Office, Financial Aid Office, fraternity and sorority living units, Telephone Center or DePauw University Public Safety may place holds on grades, transcripts or official statements of student records or registration if a student leaves an unsatisfied account of $25 or more (any amount due for graduating seniors), has been notified of the amount due and was allowed 10 days to pay the following:

1. University Bills. Any account due the University must be paid. This includes tuition, fees, room and board, miscellaneous charges and emergency loans.
2. Student Loans. A borrower must participate in an exit interview in the Student Loan Office whenever that student ceases eligible enrollment at the University.
3. Grants, Scholarships, Loans. Students must contact the Financial Aid Office for possible repayment obligations of current-year awards whenever a student ceases eligible enrollment at the University for those awards. This includes withdrawing from the University or reducing the course load to fewer than three course credits.

FINANCIAL AID

Financial aid at DePauw is designed to assist students who would otherwise be unable to attend the University due to financial constraints and to recognize academic achievement and potential. DePauw maintains its own scholarship, work and loan programs, and participates in federal and state financial aid programs. This variety of resources permits a majority of students attending DePauw to defray the cost of their education through some form of financial assistance, including scholarships, loans and/or work-study.   DePauw has enjoyed remarkable financial support from alumni and friends, and their generosity makes it possible to help many students through an extensive financial aid program.

Merit Awards. All enrolling students will automatically be considered for a variety of merit awards.  Most of these merit awards do not require a separate application; others, such as the Holton Memorial Scholarship, Bonner and LEAD Scholarships, do.  Additional awards are reserved for continuing students who are selected on the basis of their college academic achievements or for positions of leadership on campus. Please note that merit awards may not exceed the cost of tuition in any academic year. 

Parents and students are invited to write for more specific information about scholarship opportunities and financial aid to: Financial Aid Office, DePauw University, 313 S. Locust Street, P.O. Box 37, Greencastle, IN 46135-0037. Call  (765) 658-4030.

Grants and scholarships
Grants and scholarships constitute a major portion of financial aid for students at DePauw. These awards require no repayment and are made available through federal, state and DePauw financial resources. A student's eligibility for merit-based grant or scholarship assistance may be determined by: 1) high school academic record, class rank and standardized test scores; and 2) special talents and involvement in extracurricular activities, including leadership and service.

The Edward Rector Scholarship at DePauw University is one of the oldest merit scholarship programs in the nation.  Students with outstanding academic achievement are selected to receive three-fourths tuition Rector Scholarships. A select group of Rector Scholars will receive full tuition scholarships on the basis of a special campus interview.  Recipients are chosen by a University committee on the basis of high school academic record, standardized test scores, special talents and leadership abilities. Rector Scholarships replace other merit awards previously offered.

The Holton Memorial Scholarship was established in 1997 in memory of Philip and Ruth Holton to recognize excellent students who demonstrate hard work, integrity, leadership and service to their community. The Holton Memorial Scholarships require an additional application essay and resume, and awards range from $1,000 to full tuition per year. Holton Scholarships are added to other merit awards previously offered.

School of Music Performance Awards up to full tuition are given to the most outstanding performers in instrumental and vocal performance and composition. Interested students should contact the office of admission to arrange an audition.

 DePauw University National Merit Scholarships are available to National Merit Finalists. Awards of $1,000 are available to finalists, regardless of need, who list DePauw University as their first choice with the National Merit Scholarship Corporation.  Recipients will be notified  prior to April 15.

 Applying for Need-Based Financial Aid
To apply for need-based financial assistance an applicant and his/her parents must:

• Complete the Free Application for Federal Student Aid (FAFSA) by the appropriate due date. This form is available in high school guidance offices and on the World Wide Web in November for the subsequent entrance year.  The renewal FAFSA for continuing students is mailed by the U.S. Department of Education to the student’s home address. The FAFSA is the application required for both federal and state financial aid programs. DePauw's FAFSA code number is 001792.
• Complete the DePauw Application for Need-Based Assistance by the appropriate due date. The DePauw application is available from the offices of Admission and Financial Aid. Families may choose to substitute the College Scholarship Service's PROFILE Form in lieu of the DePauw form. Our PROFILE code number is 1166.
• Provide signed copies of the student's and parents' federal income tax returns for the current year, including W-2 forms and all schedules. Having tax information available should eliminate most requests for additional information.
• Please note that students must reapply for need-based assistance each year according to deadlines established by the Financial Aid Office. Families should not infer that an offer of need-based financial assistance one year means that they will receive the same level of aid in subsequent years, as family financial circumstances often change. The most common circumstances that affect need-based financial aid eligibility are changes in family income due to the addition of a parent going to work or increasing work hours, income, etc. or a change in the number of other siblings in college.
• Students who choose to marry after they are enrolled at DePauw will continue to receive financial aid as dependent students. In other words, their parents' financial obligation remains regardless of the student's marital status.  
• DePauw University reserves the right to use institutional scholarship funds at its discretion.

After evaluating the information listed on the FAFSA, the federal student aid program provides an analysis of the expected family contribution to DePauw. If the University's own analysis indicates that an applicant is eligible for assistance, the financial aid staff will put together a financial aid package that incorporates all available sources of scholarship money, job opportunities and loan programs for which the student qualifies. 

Notification of need-based financial aid eligibility will be made to entering freshmen and transfer students beginning in late March, provided that the financial aid application is complete (both the FAFSA and the DePauw form or PROFILE filed by the appropriate due dates). Awards to continuing students will be made beginning in June. 

Awards based upon inaccurate information submitted by the student or student's parents are subject to revision. It is the student's responsibility to inform the Financial Aid Office of any updates or reporting errors. 

Additional information about the financial aid application, awarding process, financial assistance offered, and how funds are disbursed may be found on the DePauw web site.  Information about the financial assistance offered and how funds are disbursed to the student’s account is enclosed with the financial aid award. 

It is very important that students and families who require need-based financial assistance to attend DePauw apply for aid by the stated deadlines. Applicants for admission should file both the FAFSA with the federal processor and the DePauw Application for Need-based Assistance with the University's Financial Aid Office no later than February 15 of the year they will enter college. Late applicants will receive scholarship assistance only if funds remain available. Indiana residents please note: the FAFSA must be received by the federal processor prior to March 10 in order to receive state scholarship assistance. 

Returning students must meet the deadlines established in the renewal process by the Financial Aid Office. Returning students whose financial aid applications are completed after the May 1 deadline will have their scholarship assistance reduced. On June 1 when financial aid awards are packaged, students who have incomplete files will have their scholarship assistance reduced by $500 per month until their application is complete. Reductions in scholarship assistance will be met with additional loan funds.

Financial Aid eligibility is affected by the following:
Satisfactory Academic Progress to Receive Federal Grants and Loans. The federal government requires that institutions of higher education establish minimum standards of satisfactory progress toward the completion of a degree. DePauw's eligibility standards are based on 10 semesters to complete a major or program of study. However, scholarship and grant assistance from DePauw and state agencies is limited to eight semesters. Students who fail to meet the following standards are not eligible to receive state and federal financial aid or DePauw assistance. In order to make satisfactory progress, full-time students must achieve the credit total shown below at the end of the semester they have just completed. Completing a course means receiving a grade of A, B, C, D, P or S. The credit of a course will not count toward the minimum required hours listed above if the student fails a course with a grade of F or U, withdraws from a course and receives a grade of W, audits a course and receives a grade of X or takes a previously completed course to improve the overall grade point average. Students must also be academically eligible to continue at DePauw.

Part-time work will be prorated to equivalent full-time semesters at a rate of one course equals one-fourth semester.

Probation. Students who fail to earn the required number of credits will receive a warning that they are falling behind and will be placed on financial-aid probation for one semester. Students will be eligible to receive federal aid during the probationary semester. If a student does not attain the appropriate number of cumulative credits by the beginning of the following semester, the student will not be eligible to receive financial assistance until the required standard is met. Transfer students will have their progress evaluated upon receipt of academic transcripts from all schools previously attended. Transfers are held to the same progress standards listed above by combining enrollment and course credit from previous institutions with enrollment and credit earned at DePauw.

Incompletes. A student who fails to meet the minimum credit requirement due to an incomplete course will be placed on financial-aid probation. The student will have a prescribed period in which to complete the course; see Section IV. A student on financial-aid probation who fails to meet the minimum credit requirement due to an incomplete will become ineligible to receive financial aid.

Grade Point Average. Financial aid recipients must meet the requirements given in the Student Handbook under "Academic Probation and Dismissal." The Academic Standing Committee will determine whether a student may remain at DePauw and, therefore, continue to receive financial aid if above progress is being met.

Institutional Aid. The requirements outlined above also apply to eligibility for all financial aid given by DePauw University. In addition, students are ineligible to receive DePauw scholarships and grants beyond their eighth semester at DePauw unless the student is eligible for Ninth Semester Tuition. Transfer students will have enrollment periods at schools previously attended deducted from the usual eight semesters of DePauw scholarship eligibility.

Probation Appeals Procedure. A student who is placed on probation or denied financial aid due to failure to make satisfactory progress can appeal in writing to the director of financial aid. The director will review the appeal and notify the student in writing of the decision within 10 days. A student wishing to appeal the decision of the director of financial aid may do so in writing to the vice president for admission and financial aid.

Reinstatement of Aid. If a student who has been denied aid succeeds in fulfilling the minimum credit and grade point average requirement at the end of the academic year, he or she may request reinstatement of his or her eligibility. Requests should be made in writing to the director of financial aid.

Loan Assistance
Loans are available to students and parents as a means of financing a DePauw education. Loans must be repaid based upon the terms of the individual loan program. Students must sign a promissory note (legal agreement to repay) for any loan monies received. The promissory note contains detailed information about terms, responsibilities and repayment of the loan. There are no penalties for prepaying the principal in any student loan program.

Federal Perkins Loans are awarded through the University on the basis of financial need as evidenced by the FAFSA. The interest rate for a Federal Perkins Loan is 5 percent. Repayment begins nine months after the student ceases to be enrolled at least half-time. Repayment may be deferred if a student returns to at least half-time study or for other specified periods of study or service. The maximum that a student may borrow for undergraduate study through the Perkins Loan is $20,000. Partial cancellation of the Federal Perkins Loan is possible for a borrower in special circumstances.

DePauw University Student Loans have been established through the generosity of alumni, University organizations, faculty, staff and friends. Such monies will be used when other resources have been exhausted. Provisions are comparable to the provisions of the federal loan programs.

Subsidized and Unsubsidized Federal Stafford Loans may be used for educational expenses at DePauw University. Students obtain these loans by applying through a bank or other lending institution. Data from a current FAFSA must be on file in the Financial Aid Office. Need-based loans are subsidized, meaning that the government pays the interest while the student is enrolled at least half-time. Students who receive unsubsidized loans are responsible for interest payments while enrolled in school and during deferment and grace periods.

The maximum annual amount that a dependent undergraduate may borrow is $2,625 for the first year, $3,500 for the second year and $5,500 per year after two completed years of study. The interest rate is variable and reset annually but will not exceed 8.25 percent. Repayment begins six months after the student ceases to be enrolled at least half-time.

Federal PLUS Loans provide funds in addition to the Federal Stafford program. Parents may apply through our website <www.depauw.edu/adm/finaid.htm>. The yearly loan limit is the cost of education minus estimated financial aid the student will receive. Parents must have a good credit history to qualify. The interest rate is variable but will not exceed 9 percent per year. Repayment of the loan begins within 60 days of disbursement. Provisions to defer payment of the loan are possible, but interest accrues during the deferment period. 

Additional information regarding loans is available from the Financial Aid Office, your lender or your state guarantee agency.

IMPORTANT:  
Any student who borrows from one of the above programs (except Federal PLUS) is required to attend a student loan entrance interview before funds are credited to his or her account. Each student is presented with important loan information at this meeting. The student must also attend a student loan exit interview before withdrawing, transferring or graduating from DePauw. Academic records may be held if the exit interview is not completed. (See the section on Student Financial Obligations.)

Employment Opportunities
The Federal Work-Study Program enables students to defray a portion of their educational expenses through on-campus employment or participation in community service positions. The Financial Aid Office manages all University student employment. University job opportunities are available initially to those students qualifying for work-study employment. There are also jobs available to students not receiving this financial aid award; however, the majority of jobs are awarded to students who have work-study eligibility. 

Eligibility for the Federal Work-Study Program is determined after the analysis of family financial data submitted on the FAFSA. This type of need-based assistance may also be packaged with scholarship and/or loans. PLEASE NOTE: A work-study award does not guarantee that the student will earn the amount awarded, and the student must take responsibility for working the required hours to earn the amount offered. 

Federal Work-Study funds are paid directly to the student on a biweekly basis under an hour's pay for an hour's work arrangement. If the student or the student's family expects these funds to be used to meet University charges, the student should sign over the payroll checks to be credited to the tuition account. 

Students interested in employment opportunities may contact the Financial Aid Office, DePauw University, 313 S. Locust Street, P.O. Box 37, Greencastle, IN 46135-0037. Or call (765) 658-4030.

Disbursing Financial Aid
The Financial Aid Office posts the student's financial aid awards to the student's University account at the beginning of each semester. Loan applications that are not complete at this time are posted when finalized. The Federal Stafford Loan and the Federal Work-Study awards are not part of this posting process. After the University receives the Federal Stafford Loan disbursement from the lender either in the form of a co-payable check or by electronic funds transfer, the Financial Aid Office forwards the disbursement to the Cash Receipts Office in accordance with federal guidelines. In the case of a check, proceeds are deposited to the student's tuition account upon endorsement. Any funds in excess of current-year tuition, fees, room and board (residence hall contracts only) charges are refunded to the student. These refunds are available only after the first day of classes. Students selected for federal verification as part of the financial aid process will have their aid held until the verification process is complete. Students selected for verification will be notified by the Financial Aid Office.

Financial aid eligibility is affected by the following:
Full-time enrollment. Only full-time students (enrolled for a minimum of three or more courses) can receive DePauw assistance. The only exception may be granted to second-semester seniors. DePauw merit awards and all need-based assistance for second-semester seniors with less than full-time schedules will be prorated. Other students with less than full-time schedules may be eligible for federal assistance.

Additional Financial Aid Information
Financial aid information is always available from DePauw's Financial Aid Office located in the Administration Building, or by calling (765) 658-4030. DePauw University reserves the right to change policies on an annual basis.  


 

©2001 DePauw University

email: sbates@depauw.edu