The Prospective Student Information screen is used to view the client's information that has been entered in the database. The default screen is to show all of the available information blocks. The information blocks can be filtered to show just the desired blocks.
Attention: The information on the Prospective Student screen is protected by Federal Privacy Law. Disclosure to unauthorized parties violates the Family Education Rights and Privacy Act (FERPA). You must be informed about FERPA and specifically authorized to view this screen. Only access the information needed to complete the assigned or authorized task. The information on the Prospective Student screen can be communicated only to other parties authorized to have access in accordance with the provisions of FERPA.
There are two main ways to navigate to the Prospective Student Info screen.
- Prospective Student Info Screen. On the e-Services page, click on the Prospective Student Info Screen link.
- The Privacy page appears. Read the privacy statement then click on I understand and agree to maintain the privacy of DePauw constituents link to continue.
- The Prospective Student Search appears. Instructions are given at the top of the form to find the client's information.
Note: View Access link will show what departments can view what Student Info Blocks.
Suggestion: The Information Views list allows the user to select what Student Information blocks to view. If more than one information block is desired to view, hold the Control key down and left mouse click on the required information blocks.
- If more than one client meets the search criteria, another page will show the list of the matches. Select the desired client's name from the list.
- CIS Forms (Information Header). When any of the CIS forms are opened, the client's name will be in the information header. Clicking on the client's name will open the client's Prospective Student Info screen.
The links in the header allow for navigating back to the Prospective Student Search, showing all of the available information, or filtering the screen to only show specific information.
- Back To Student Search. This link will open the Prospective Student Search page.
- Show All. The Show All link is the default screen when selected from the CIS forms.
- Individual Links. Each link will show just that information block.
The information blocks are, for the most part, self explanatory. The following is the list of blocks and any pertinent notes.
- Name Information.
- Student Permanent Mailing Address.
- Student Seasonal Mailing Address.
- Communication Information. Any email addresses will be linked. Clicking on the link will allow sending an email to the address.
- Parent/Guardian Information. Any email addresses will be linked. Clicking on the link will allow sending an email to the address.
- Demographic Information.
- Scores and Credentials.
- Application Information.
- Application Decisions.
- Application Parts.
- Special Programs information. This information block has an Add a Program link. This link will open the Program form.
- Financial Aid Awards.
- Financial Aid Information.
- Financial Aid Jogs.
- High School Information.
- Events (Contacts and Events in the Old System).
- Mailings. This information block has an Add a Miscellaneous Mailing link. This link will open the Misc Mail form.
Note: See Misc Mail.
- Interview. This information block has three links:
- View Pre-Interview Sheet This link will open a report with the client's pertinent information in a print friendly form.
- View Post-Interview Sheet This link will open a report with the client's post interview results in a print friendly form.
- Enter Post-Interview This link will open the Interview form so that the information can be entered.
Note: See Interview Form.
- Individual Contacts (Calls in the Old System). This information block has an Add a Contact link. This link opens the Admin Counselor form.
Note: See Admin Counselor Form.
- Follow-up.
- Activities / Interests.
- Athletic Information. This information block has an Add Athletics Info link. This link opens the Athletic Admin form.
Note: See Athletic Admin Form.
- Document Imaging - Released Files.
Navigating Client Information Services (CIS)
Client Information Services Overview