The Course Detail form is a single-row form used to schedule a new Course or modify an existing Course schedule. All of the pertinent information for the Course, such as time, location, which calendar to be displayed in and date, is entered using this form. This form utilizes the standard tools found in the e-Services forms.
Note: Course Detail is entered into the database as "Confirmed," because classes take priority over other campus events.
The Course Detail form can be navigated to from the Course Detail Menu.
- Add Record. This link will open a new Course Detail form.
- Update. This link will open an existing record.
The Course Detail form is used for creating or changing the Course Detail. The following fields are on this form.
- Date Event. Enter the date for the Course to take place. Either use the mm/dd/yyyy format or use the Calendar LOV.
Note: See Calendar LOV.
Attention: This is a required field.
- Start Time. Enter the time that the Course begins . Either use the hh:mm am/pm format (example 12:30 PM) or use the Time LOV.
Note: See Time LOV.
Suggestion: To specify no time, select all blank entries on the Time LOV.
- End Time. Enter the time that the Course Detail will be finished.
- Start Setup Time. Enter the time that the location must be available to prepare for the Course Detail.
- End Tear Down Time. Enter the time that the location will be set back to its normal condition.
Note: The Start Setup Time and the End Tear Down Time will be the total time that the location is used for the Course Detail. Ensure that you have entered the necessary times for preparation and teardown.
- Event Title. Enter the title of the Course Detail or a brief summary.
Suggestion: Remember that the Keyword search is case sensitive. Use the standard capitalized format to ensure consistent keyword searches.
Attention: This is a required field and can hold 255 characters.
- Event Description. Enter an extended description of the Course.
Note: See Pencil.
- Event Type. Select from the drop-down list the type of Course Detail.
Note: See Drop-down list.
Attention: This is a required field.
- Sponsor Organization. Select, using the LOV, the organization name that will sponsor this Course. If the organization is off campus, then enter the organization's name using the pencil button.
- Sponsor Person. Select, using the LOV, the name of the person who is sponsoring this Course. If the sponsor is off campus, then enter the sponsor's name and contact information using the pencil button.
- Estimated Number Attending. Enter the number of people expected to attend.
Attention: This estimate should fall within the features of the selected location.
- Calendar Access. Select from the drop-down list the calendars that this Course Detail should be displayed.
Note. See Calendar Access.
- Setup Needs. Enter any setup needs that are required for this course.
- Locationmaster. Use the flashlight to select the location for the Course. A Conflict Inspection is accomplished for the selected room. The Conflict Inspection evaluates the room for any Course Details already scheduled for the date and times selected. If a conflict is present, the scheduled Course Detail will be displayed with a prompt to select a new room.
Note: Use the Camera to view the Location Master Snapshot for the selected room. This snapshot will show the features for the selected room. This feature will not work when more than one room is selected.
- Add Record/Save Changes. Click on Add Record/Save Changes button when all of the fields are populated with the desired information.
- Don't Save. Clicking on Don't Save will close the form without saving the information. The form will close and the previously opened form will be refreshed.
Note: Any new information entered in the form's field will be lost if the Don't Save button is clicked.