The Event Participant form is a single-row form used to create a new or modify an existing event participant record. This form is used to record information regarding the invited participant to an event.
The Event Participant form can be navigated to from several links on the Event Participant Menu.
- Add Record. Clicking on this link will open a new form. This link is used when creating a new record.
- Update. Clicking on this link will open the record for the selected Participant record This link should be used when making changes to an existing record.
The Event Participant form is used for creating or changing the Participant information. The following fields are on this form.
- Event. Select, from the LOV, the Event title for this record.
Note: See LOV and Camera.
Attention: This is a required field.
- Person. Select, form the LOV, the person for this record.
Attention: This is a required field.
- Is Invitee. Select Yes if this person was invited to the event, otherwise select No.
Note: The default is Yes. See Navigating Radio Buttons.
- Is Rsvp Yes. Select Yes if the person responded with a Yes.
Note: The default is No.
- Is Rsvp No. Select No if the person responded with a No.
Note: The default is No.
- Date Rsvp. Enter the date that the person RSVPed. Either use the mm/dd/yyyy format or use the Calendar LOV.
Note: See Calendar LOV.
- Is Cancellee. Select Yes if the person originally RSVPed Yes and then notified you they were not attending.
Note: The default is No.
- Date Cancel. If the person cancelled then enter the date they notified you. Either use the mm/dd/yyyy format or use the Calendar LOV.
- Is Attendee. Select Yes if the person actually attended the event.
Note: The default is No.
Suggestion: You can derive no-shows as people who RSVPed Yes and did not attend.
- Name Tag(s). Enter the name to appear on the attendee's name tag. Enter additional guest names here as well. The primary guest's name should be entered last. All other guests should be entered in alphabetical order.
Note: See Pencil.
- Add Record/Save Changes. Click on Add Record/Save Changes button when all of the fields are populated with the desired information.
- Don't Save. Clicking on Don't Save will close the form without saving the information. The form will close and the previously opened form will be refreshed.
Note: Any new information entered in the form's field will be lost if the Don't Save button is clicked.