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By-Laws and Standing Rules of the Faculty

(Initially rewritten in 1986-87; frequently amended and approved by the faculty.)

  1. The Faculty

    The faculty consists of the President and those persons appointed to tenure-track, term, or part-time positions with academic rank or nominal rank. (See the Appointment Section of Personnel Policies for a description of the types of faculty positions.)

  2. Faculty Meetings

    A.  Regular and Called

    There shall be one regular meeting of the faculty each month of the academic year. Additional meetings when desired may be called by the Chair of the Faculty.

    B.  All faculty members may attend faculty meetings and participate freely in discussions.

    C.  Voting

    1. Full-time faculty members holding positions with academic or nominal rank, including those on sabbatical, pre-tenure, or academic leave, may vote. (See Article I.B of the Personnel Policies for a definition of full-time faculty positions.) The President, the Vice President for Academic Affairs and the Registrar also have voting privileges.

    2. Faculty members in part-time positions may attend faculty meetings and participate in debate, but not vote; however, Senior (Emeriti) Professors are eligible to vote during any semester in which they are teaching at least one course.

    3. A quorum shall consist of 40% of the faculty eligible to vote and not on approved leave (rounded to the nearest whole number). This number shall be determined for each semester by the Vice President for Academic Affairs, using the faculty roster as of the Friday immediately preceding the first faculty meeting of each semester. Immediately after the call to order at the first faculty meeting of each semester, the Vice President for Academic Affairs shall announce the quorum requirement for that semester. The next order of business after the call to order at each faculty meeting shall be the verification of a quorum by the Chair of the Faculty; (for the first meeting of the semester, the quorum verification shall occur after the Vice President for Academic Affairs has announced the requirement).

    4. All voting in meetings, unless otherwise stipulated, shall be by show of hands. However, at the request of any faculty member the vote shall be by secret ballot.

    5. Any voting faculty member may object to including an item on the Consent Agenda. Such an objection will result in full debate of the item under the appropriate order of business.

    D.  Order of Business

    At all regular faculty meetings the following items must be included in the order of business:

    1.  Call to order and verification of quorum,
    2.  Consent Agenda

    a. Approval of minutes
    b. Approval of new courses and announcement of course changes (as needed)
    c. Approval of election results (as needed)
    d. Conferring of baccalaureate degrees (as needed)
    f.  Other (as needed)

    3. Reports from coordinating committees,
    4.  Reports from other committees,
    5.  Remarks from the Vice President for Academic Affairs,
    6.  Remarks from the President,
    7.  Old business,
    8.  New business,
    9.  Announcements, and
    10.  Adjournment.

    E.  Parliamentary Procedure

    1. The following shall be circulated at least three days before each faculty meeting: copies of the minutes of the last meeting and an agenda including the specific committee motions to be voted on at the next meeting including the exact text of the consent agenda. All committee motions on which there is to be a vote at a faculty meeting must have been announced in the agenda circulated before that meeting.

    2. All business shall be conducted according to proper parliamentary procedure as set forth in Robert's Rules of Order.

  3. The Officers
    1. The Presiding Officer

      The Chair of the Faculty shall preside at all meetings of the faculty. In the event of absence due to illness, a substitute designated by the Chair of the Faculty shall preside.
    2. The Chair of the Faculty
      1. The Chair of the Faculty shall be a tenured faculty member elected by the faculty for a term of three years under the election rules provided in Article VI.
      2. The Chair of the Faculty shall appoint an assistant to help in preparing the first draft of the minutes of the faculty meeting, with faculty elections, with maintenance of the Academic Handbook, and any other record keeping functions. The Chair, aided by the assistant, shall have responsibility for the tabulation of ballots in any faculty election, and, in cooperation with the office of Academic Affairs, shall be responsible for the Academic Handbook. The Chair shall insure that every faculty member shall have a copy (or access to electronic editions) of all revisions, amendments and new editions of the Academic Handbook. Financial and resource support for the assistant and the functions of the Chair shall be given by the chief academic officer of the University.
    3. The Parliamentarian

      The Parliamentarian shall be tenured or in at least the seventh year of full-time faculty status elected by the faculty for a term of three years under the election rules provided in Article VI. The Parliamentarian shall advise the Chair on rules of procedure in the faculty meeting and shall have final authority to resolve disputes regarding those rules. In case of vacancy in the office of Parliamentarian, the Chair shall appoint an Interim Parliamentarian and conduct an election for a new Parliamentarian to serve a full term as soon as possible.
  4. Academic Organization and Operations (approved November 1, 2004)
    1. Schools, Departments and the Library
      1. There are two schools: Asbury College of the Liberal Arts and the School of Music. All academic departments are in the College of Liberal Arts, and the music faculty members are in the School of Music. The Library is a separate non-academic department, which includes all libraries on campus and the University archives.

      2. There are twenty departments in the Asbury College of Liberal Arts: Art and Art History, Biology, Chemistry and Biochemistry, Classical Studies, Communication and Theatre, Computer Science, Economics and Management, Education Studies, English, Geosciences, History, Kinesiology, Mathematics, Modern Languages, Philosophy, Physics and Astronomy, Political Science, Psychology, Religious Studies, Sociology and Anthropology. Each department and the School of Music are responsible for the maintenance of an academic program according to which degrees are awarded. (See DePauw University Catalog for details.)

      3. Academic positions. Faculty members with academic rank are appointed to positions in the School of Music or the Asbury College of Liberal Arts, as outlined in Article I of the Personnel Policies. (In those cases where the principal duties of the academic appointment are to administer and teach in Interdisciplinary, Honors and Competence Programs, particular rules apply. See below.)

      4. Responsibilities: Except when specified by faculty action as described in the University Catalog, the Academic Handbook, and/or the appropriate faculty meeting minutes, schools and departments shall have immediate supervision over:

        1. their respective fields and disciplines and the courses of instruction;

        2. the definition of teaching positions in those fields and disciplines;

        3. the proposals for full-time faculty positions;

        4. the recruitment, appointment, evaluation, tenure, and promotion of their faculty members;

        5. the definition of major and minor concentrations of studies in their respective fields and disciplines;

        6. their schedules of courses and laboratories;

        7. their organizational structure; and

        8. the support personnel and budget needed to carry out their respective missions.

      5. Committees (Approved by the Faculty, March 7, 2005)

        1. Personnel Committee
          The Personnel Committee is created anew for each specific review.(Procedures for this committee are described in Article IV.C of the Personnel Policies section of the Handbook.)

          1. Membership:

            1. For a faculty member with an appointment in a single department or school, the Personnel Committee shall consist of all tenure-track faculty members, librarians with faculty rank, and term faculty members with significant administrative duties of the department or school except the person being reviewed and those in the first year or last year of service. Probationary tenure-track faculty members, term faculty members with significant administrative duties, and those on leave may excuse themselves from any case without prejudice. For a faculty member with an appointment in two or more departments or programs, the Personnel Committee will be constituted as stipulated in the letter of appointment in keeping with the general spirit of the preceding provision. (For definitions of types of full-time faculty, see Personnel Policies section I. B.)

            2. Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

            3. If the description and actions above would create a Personnel Committee of two or fewer members, or if they would create a Personnel Committee with less than a majority of tenured members, then additional Personnel Committee members shall be selected from related departments, according to a procedure established by the Committee on Faculty and the Administration. Enough additional members shall be selected so that there are at least three members total and a majority of tenured members.

          2. Chair and Organization:

            1. (a) Normally, the chair of the department or the dean of the school serves as the committee chair and communicates the recommendation of the committee following procedures detailed in Article IV.C of the Personnel Policies section of the Academic Handbook. In the event that the chair of the department or the dean of the school is the person under review or unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

            2. (b) Prior to the first meeting, the chair or convener shall determine if additional members of the committee will be needed [per section 1(c) above]. At its first meeting, the members of the committee will initiate the process of selecting the additional members.

          3. Function and Duties:

            1. The committee makes recommendations regarding interim, term, tenure, and promotion decisions affecting members of the department, following procedures specified in Article IV.C of the Personnel Policies section of the Academic Handbook. It also makes recommendations regarding the extension of term appointments.

        2. Search Committee
          The Search Committee is created anew for each search to fill a full-time position and ceases to exist once the position has been filled. This section applies only to searches for full-time positions. (For information about part-time appointments, see Article I.A of the Personnel Policies section of the Academic Handbook.)

          1. Membership:

            1. (a) Search Committee shall consist of all tenure-track faculty members, librarians with faculty rank, and term faculty members with significant administrative duties of the department except those in their first year or last year of service; there will be additional members, one from each of two other departments, chosen by the Vice President for Academic Affairs, after consultation with the Committee on Faculty, from a list provided by the department. Additional members from other departments are not required in searches for positions lasting one year. In special circumstances, at the request of the Search Committee, the Vice President for Academic Affairs, with the approval of the Committee on Faculty, may appoint additional faculty members from the department to serve on the committee, such as those who are in their first or last year of service. Probationary tenure-track faculty members, term faculty members with significant administrative duties, and those on leave may excuse themselves from any search without prejudice. (For definitions of types of full-time faculty, see Personnel Policies section I. B.)

            2. (b) Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

          2. Chair and Organization:

            Normally, the chair of the department or the dean of the school shall serve as the chair of the Search Committee. In the event that the chair of the department or the dean of the school is unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

          3. Function and Duties:

            The committee will co-ordinate all facets of the search process, according to the procedures for searches established by the Committee on Faculty and the Administration, in consultation with the Diversity and Equity Committee. It will then make a recommendation for hiring to the Vice President for Academic Affairs based upon all available evidence

        3. Full-Time Position Request Committee
          The Full-Time Position Request Committee is created solely to request a position, and exists only until the request has been submitted and processed.

          1. Membership:

            Requests for a tenure-track or term faculty position shall be made by tenure-track faculty members of the department or school, except those ineligible to participate in the ensuing search (see section b(1) above). Those not tenured or who are on leave may excuse themselves from any case without prejudice. A good faith effort must be made to inform and include in the process all eligible members, whether on leave or not. At the request of the Full-Time Position Request Committee, the Vice President for Academic Affairs, with the approval of the Committee on Faculty, may appoint additional faculty members from the department to serve on the committee. Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

          2. Chair and Organization:

            Normally, the chair of the department or the dean of the school shall serve as the chair of the Full-Time Position Request Committee. In the event that the chair of the department or the dean of the school is unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

          3. Function and Duties:

            The Full-Time Position Request Committee submits a request to the VPAA for a term position, and to CAPP through the Resource Allocation Subcommittee (RAS) for a tenure-track position. Every member of the committee must either sign the request for staffing or a separate opinion.

    2. Interdisciplinary, Honors and Competency Programs

      These programs have been created over a series of years to serve different academic needs. When new studies and programs are established, the faculty members developing the program shall include in their motion to the Committee on Academic Policy and Planning the following:

      • A statement describing the selection process, the length of term, and the necessary qualifications for members of the Steering or Executive Committee.

      • A statement outlining the selection process, the length of term and the responsibilities of the director or coordinator of the program. When appropriate, this document should also outline the part which the Steering Committee will play in the personnel review of the director of the program.

      Existing programs, as of 2005, will include material describing these selection processes, etc. as described above in their next scheduled self-study for review and approval by the Committee on Academic Policy and Planning.

      Interdisciplinary Programs Granting a Major and a MinorInterdisciplinary Programs Granting Only a MinorHonors ProgramsCompetency Programs
      Asian Studies
      Black Studies
      Conflict Studies
      Film Studies
      Women's Studies
      European Studies
      Jewish Studies
      Latin American and Caribbean Studies
      Russian Studies
      Environmental Fellows
      Honor Scholar
      Management Fellows
      Media Fellows
      Science Research Fellows
      Oral Communication
      Quantitative Reasoning
      Writing

      There are nine Interdisciplinary Programs in Asbury College of Liberal Arts associated with the awarding of a degree. These are interdisciplinary academic programs operating outside the departmental structure of governance. Each program has an Executive or Steering Committee responsible for it; each has a director or coordinator for the administration of the program. In addition, there are four Honors Programs and three Competency Programs. All such programs exist in agreement with the University’s Mission Statement. They are not, however, academic departments, but exist as extensions of departmental curricular activities.

      Interdisciplinary programs that do not offer a major, Honors and Competency Programs may neither request nor define their own, full-time academic positions without support from a school or department; they do not have full-time, ranked academic positions made exclusively to them. They are typically maintained through the cooperation of several academic departments.

      1. Executive or Steering Committee

        1. Interdisciplinary and Honors Programs

          1. (1) Function: The Executive or Steering Committee will oversee and guide the continuance of the program; it shall conduct the self-study and draft the long-term plans and goals as appropriate. It shall make recommendations to the Vice President for Academic Affairs regarding the needs and goals of the curricular program.

          2. (2) Responsibilities: Except when specified by faculty action as described in the University Catalog, the Academic Handbook, and/or the appropriate faculty meeting minutes, the Executive or Steering Committee shall have supervision over

            • the courses of instruction in its respective field or interdisciplinary area;

            • when applicable, the definition of the major or minor concentration;

            • the program’s academic structure;

            • the criteria for identifying courses in other departments which may satisfy requirements in the programs and the selection of such courses;

            • the designation of affiliated faculty members; and

            • its organizational structure.

            The Executive or Steering Committee is encouraged to provide evidence of participation for the decision file of faculty members teaching in the program

          3. (3) Membership: The members of the Steering Committee shall be appointed by the Vice President for Academic Affairs based on the recommendations of the director or coordinator of the program and the qualifications set forth when the program was created and/or reviewed during the most recent self-study. Normally the term will be three years.

        2. Competency Programs

          1. (1) Function: The Executive or Steering Committee will oversee and guide the program; it shall conduct the self-study and draft the long-term plans and goals as appropriate. It shall make recommendations to the Vice President for Academic Affairs regarding the needs and goals of the program.

          2. (2) Responsibilities: The Executive or Steering Committee of each Competency Program provides curriculum coherence and development as part of DePauw’s general education requirements. In consultation with related academic departments and participating faculty members, these committees have supervision over the selection of courses for inclusion in the program.

          3. (3) Membership: The members of the Steering Committee shall be appointed by the Vice President for Academic Affairs based on the recommendations of the director or coordinator of the program and the qualifications set forth when the program was created and/or reviewed during the most recent self-study. Normally the term will be three years.

      2. Director or Coordinator

        1. Interdisciplinary and Honors Programs

          The director or coordinator of Interdisciplinary and Honors Programs administers the areas studies or program in consultation with the Steering or Executive Committee. This director oversees the support personnel and the budget needed to carry out the program. Normally the term of office will be three years. The director of an Interdisciplinary Program is a faculty member appointed by the Vice President for Academic Affairs from a department which is participating in the Interdisciplinary Program. The director of an Honors Program may be appointed either from among the members of the faculty or as an administrative appointment.

        2. Competency Programs

          These programs have two leadership positions. The Associate Faculty Development Coordinator for each competency program is appointed by the Vice President for Academic Affairs for a three-year term. The coordinator chairs the Steering Committee and has major oversight of the program. The director of the Competency Center is a faculty member having significant administrative duties; in addition, he or she may have an academic position.


        Note: There are a number of other elements of the curriculum which are not covered by this section. For example, the following are governed by provisions of this handbook describing faculty committees: Winter Term and the First-Year Seminar Program (see Committee on Academic Policy and Planning); Independent Internships (see Management of Academic Operations Committee); Off-Campus Study (see Committee on Experiential Learning). For more information on the Interdisciplinary Major, the Business Administration Minor and the International Business Program, see the DePauw University Catalog.

    3. Dean of the School, Chair of the Department, Director or Coordinator of the Interdisciplinary Program
      1. If selected as a result of a national search, department chairs and the Dean of the School of Music are appointed by the President following the usual faculty search procedures; the term of these appointments will be stipulated at the time of the appointment, after consultation with the members of the department or the school. Renewal may follow the consultation process described for internal appointment. If selected as a result of an internal search, department chairs and the Dean of the School of Music are appointed by the President upon the recommendation of the Vice President of Academic Affairs and the Committee on Faculty after consultation with the members of the department or school; the term of these appointments is three years with the possibility of renewal. Ordinarily, no more than two consecutive terms will be served by a department chair.

        Heads of Interdisciplinary, Honors, and Competency Programs are appointed by the Vice President for Academic Affairs. For more details about selection and term length, see the description of these positions in Section B above. (Interdisciplinary, Honors and Competency Programs: Director or Coordinator).

        A dean, chair, coordinator or director may receive a stipend or carry a reduced teaching load according to an established schedule. If there are co-dean or co-chairs, associate deans or associate chairs, similar arrangements shall be followed.

      2. Deans, chairs and program directors are expected to be leaders within the University at large through consultation with the Administration and committees. They meet as a body monthly during the academic year to discuss mutual concerns and share expertise. They may select officers, organize committees, conduct workshops, etc., to expedite their work.

      3. Deans, chairs, directors, and coordinators lead curriculum planning within the school, department, or program. Deans and chairs chair the Personnel Committee; directors and coordinators have no such responsibility. Deans, chairs, directors, and coordinators prepare and administer the school, department, or program budget. In these areas, they should lead, but also consult others in the school, department, or program and involve them in the decision-making process. They are responsible for maintaining good morale within the school, department or program and for encouraging excellence in teaching and other professional activities.

      4. Deans, chairs, directors, and coordinators link the school, department, or program and other University constituencies, serving as spokespersons for the school, department, or program's interests, but also interpreting for their discipline the larger needs and goals of the University.

      5. Deans or chairs serve as mentors to the members of the school or department, particularly the newer members, informing them of development opportunities, facilitating peer teacher observations, communicating University and departmental expectations, and helping faculty members to meet those expectations.

      6. Responsibilities of deans and chairs in the personnel process are described in Articles II and IV of the Personnel Policies section of the Academic Handbook.

  5. The Divisions
    1. Definition and Function

      Faculty members appointed to teaching and library staffs shall be grouped (by departments) into divisions for the purpose of coordinating the work in related fields and for equitable distribution of committee memberships. Divisions may submit matters of concern to an appropriate faculty coordinating or executive committee. Each division shall present nominations for divisional and at-large membership on coordinating, executive, and administrative committees, as well as division officers and other elected officials as outlined in this handbook.

    2. Department Grouping

      • Division I - Art and Art History; Communication and Theatre; Librarians with faculty rank; School of Music.

      • Division II - Classical Studies; English; Modern Languages; Religious Studies.

      • Division III - Biology; Chemistry and Biochemistry; Computer Science; Geosciences; Kinesiology; Mathematics; Physics and Astronomy; Psychology.

      • Division IV - Economics and Management; Education Studies; History; Philosophy; Political Science; Sociology and Anthropology; Conflict Studies; Women's Studies.

    3. Divisional Officers

      The chair and the secretary of each division shall be elected annually and the names reported to the Chair of the Faculty. No chairperson of a division shall be eligible to succeed himself or herself in office.

    4. Divisional Nominating Committees and Nominations

      There shall be a divisional nominating committee made up of the chair, the secretary, and one other faculty member elected annually by the division, no two from the same department. This committee shall present a slate of candidates at the divisional meeting. Nominations may be made from the floor also. No persons shall be nominated without their consent.

    5. Meetings of the Divisions

      The chairperson of each division shall choose a time and place for division meetings which seem likely to make possible the largest attendance at each meeting. Before each meeting of a division, the secretary of the division shall send a notice to every member of the division including a designation of the time and place of the meeting and a list of nominations to faculty committees to be made and/or agenda for other business to be transacted. Such a notice must be delivered to the division members no later than four calendar days before the meeting.

  6. Elections
    1. Method of Election

      1. By the end of the second full week of classes in the second semester each year, the Chair of the Faculty shall deliver to the chairperson of each faculty division all the materials pertinent to the annual faculty election. He/she shall list the vacancies in both divisional and at-large positions

      2. Nominations will occur in two rounds. In each round, division officers must announce the vacancies to all eligible faculty members, so that they may have the opportunity of nominating themselves or their colleagues. In the first round, the secretary of the each division shall deliver at once to the Chair of the Faculty a complete listing of all candidates for all vacant divisional representative positions. Following the election of divisional representatives (see 3 below), the secretary of each division shall deliver to the Chair of the Faculty a complete listing of all candidates for all vacant at-large positions.

      3. Voting shall be conducted by an electronic ballot available to all voting members of the faculty for at least three in-session days. The names of the individuals nominated by the divisions shall be arranged in random order on the official ballot. The Chair of the Faculty shall conduct all elections and will archive the results of elections for a minimum of four years.

      4. The Chair of the Faculty shall announce the results of all elections at a faculty meeting according to the following schedule: March – newly elected divisional representatives to faculty committees; April – divisional nominees for at-large positions; May – newly elected at-large members of faculty committees.

      5. All offices for the same committee which have the same term shall be considered as one group in the election of at-large faculty representatives to faculty committees. Each division shall select one nominee for each vacant office. Nominees receiving the highest numbers of votes in the general election shall be elected.

      6. No persons may be elected or appointed to any faculty position without their consent.

      7. Student members of faculty committees will be chosen by the Student Congress from among those students in good standing petitioning for the positions.

    2. Vacancies

      In the event of a vacancy in any faculty office or committee after the spring elections, the Chair of the Faculty will send out a general call for nominations to the appropriate division members. The chair will then conduct a divisional or general election by electronic ballot. If there is only one nominee for a vacancy, the Chair of the Faculty may appoint that person to the position, subject to the approval of the faculty at its next faculty meeting.

    3. Special Elections

      Other special elections may be held at the discretion of the Chair of the Faculty or at the direction of the faculty.

  7. University Standing Committees

    There are three categories of Standing Committees:

    • Coordinating Committees (Article VIII)

      These committees will supervise and integrate, singly or in conjunction, the formulation and execution of policy in four areas: academic policy and planning, operations, scholastic life and academic atmosphere, and faculty. They shall recommend all policies to the faculty for adoption. They shall be responsible for the interpretation of policy in their respective areas.

      They shall consider all issues submitted by the faculty members or referred by the Chair of the Faculty. They shall report to the faculty at each faculty meeting.

    • Executive Committees (Article IX)

      These committees will carry out specific policies and programs in the areas of their respective assignments. They shall submit their policy recommendations to the relevant coordinating committees for consideration, and they may report such recommendations directly to the faculty. Upon request of the appropriate coordinating committee they shall present a report of their particular actions.

      These committees may be assisted in the execution of their duties by an administrative director appointed by the President.

    • Committees of the Administration (Article X)

      These are committees created by the administration that the faculty has agreed to participate in, and all are governed by guidelines listed in this Article. Except when otherwise indicated in the committee descriptions below, each faculty member of an administration committee shall be elected and shall serve in accord with the Procedures of Article VI of the faculty By-Laws. Terms of service are subject to amendment at the discretion of the administration committees, the President, or the Board of Trustees.

    1. Delegation of Powers

      Faculty committees may delegate matters of specialized study, program direction, and administration to ad hoc or permanent sub-committees. (The members of such sub-committees need not be members of the committee making the delegation.)

    2. Eligibility, Restrictions, Terms

      1. Faculty members appointed to tenure-track and term positions are eligible for elected positions on most faculty committees, except where otherwise noted in these By-Laws. For example, The Committee on Faculty [see Article VIII.B.2] and the Grievance Committee [see Article VIII.H of the Personnel Policies] are limited to tenured members of the faculty. A faculty member must be tenured or in at least the seventh year of full-time faculty status to be eligible for election as an at-large representative to the Committee on Academic Policy and Planning (CAPP), the Committee on Management of Academic Operations (MAO), the Student Life and Academic Atmosphere Committee (SLAAC), the Internal Grants Committee (IGC), or the Committee on Administration (COA).

      2. All faculty members are eligible for appointed positions on faculty committees where such positions exist and subject to restrictions that may be imposed on each committee.

      3. All terms of service on faculty committees filled by elections shall be three years, unless otherwise specified. Members may be re-elected.

      4. No faculty member may serve in an elected position on more than three committees or on more than one coordinating committee.

      5. A faculty member may not run for election to any Standing Committee in the year preceding an approved leave (e.g., pre-tenure leaves, sabbatical leaves, leaves for renewable term faculty members, pre-retirement leaves, and special leaves).

    3. Election of Officers of Faculty Committees

      The chair and secretary of a faculty committee shall be chosen from the elected faculty members at the last meeting of the previous academic year except where otherwise specified. A faculty member must be tenured or in at least the seventh year of full-time faculty status to be eligible to chair the Committee on Academic Policy and Planning (CAPP), the Committee on Management of Academic Operations (MAO), the Student Life and Academic Atmosphere Committee (SLAAC), the Internal Grants Committee (IGC), or the Committee on Administration (COA). No person shall serve two years in succession. Officers of committees shall have voting rights.

    4. Communications and Reports

      Minutes of coordinating committees shall be made available to all members of the faculty, unless restricted access is required due to confidentiality considerations. Each coordinating committee shall report regularly at faculty meetings.

    5. Creation of New Committees

      The faculty may create new committees whose members shall be elected by the faculty, except in cases where the faculty, by a two-thirds vote of those present and voting, shall authorize some other procedure.

  8. Coordinating Committees
    1. Committee on Academic Policy and Planning (CAPP)
      1. Function. This committee shall be responsible for general and long-range academic policy and planning, and it shall recommend to the faculty policies and programs relating to the academic interests of the University.

        This committee shall supervise programs and recommend policies relating to: admissions requirements, Aerospace Studies, Army ROTC, Experimental Division, University Studies, Winter Term, graduation requirements, pre-professional programs, public occasions, and other programs of similar relevance to academic policy. All new majors and minors, whether departmental or interdisciplinary in nature, shall be considered by CAPP and subsequently voted on by the faculty. This committee shall coordinate the activities of one Executive Committee: the Committee on Experiential Learning.

      2. Membership. Voting members: the President of the University; the Vice President for Academic Affairs (or his or her representative); six elected faculty members (one elected from each division and two elected at large), of which no more than two may be from one division and no more than one from each department, and two students.

        Ex-officio members (without vote): the Dean of the School of Music.

      3. Sub-committees

        1. The Resource Allocation Subcommittee (RAS) is a subcommittee of CAPP. RAS considers those requests for new faculty members forwarded to RAS by the Vice President for Academic Affairs, and sends to CAPP their recommendations concerning granting or not granting requests. RAS shall be appointed by CAPP as needed.

        2. The First Year Seminar (FYS) Subcommittee is a subcommittee of CAPP. It is composed of four full-time faculty members (appointed for three-year staggered terms by CAPP in consultation with the FYS Committee and the Vice President for Academic Affairs with consideration given for representation of the academic divisions of the University and diverse faculty rank), and three representatives of Academic Affairs. Non-voting members may include people invited to participate on the committee in an advisory capacity by the Vice President for Academic Affairs. The responsibility of the FYS Committee is the oversight of the FYS Program including such duties as: developing and articulating the goals of the program, soliciting and approving seminar proposals, training faculty members to teach seminars, coordination of seminars with academically-related social activities, evaluation of the seminar program, and reporting on developments in the program to CAPP and the faculty.

    2. Committee on Faculty (COF)
      1. Function. The committee shall represent the faculty by (a) recommending policy and procedures for personnel decisions to the faculty; (b) communicating procedures for personnel decisions to faculty members; (c) ensuring that candidates interviewing for initial appointment are informed of the procedures and criteria by which they will be evaluated; (d) considering evidence and testimony and consulting with and making recommendations to the President of the University in the following areas: appointment of new faculty members when requested by the Vice President for Academic Affairs; retention, advancement to tenure, promotion and dismissal of faculty members; and appointment, reappointment, and evaluation of school deans and department chairs; (e) considering the legal propriety and risks of all faculty personnel procedures, including those at the school and department level; and informing all faculty participants in personnel procedures of possible legal concerns. The committee should be informed by a lawyer knowledgeable in the application of law to institutions of higher education. No members of COF may participate at the COF level in matters related to their departments or school.

      2. Membership. Nine tenured faculty members each with at least four years of service at DePauw. Five shall be elected at large and one representative by each division. No more than two members may be from one department and no more than four may be from the same division. Each divisional representative must be nominated and elected by that particular division, but the representative's actual membership in that division is not mandatory.

        The committee will usually meet with the Vice President for Academic Affairs, though the Vice President for Academic Affairs does not vote. The Vice President for Academic Affairs shall have the other privileges granted to members of the committee, including receipt of minutes (which shall include all committee discussions of the merits of personnel cases) and opportunity to hear all testimony.

        The Vice President for Academic Affairs and the committee shall meet together upon the request of either, and the President and the committee shall meet together upon the request of either.

      3. Organization and Orientation

        1. Members of the committee shall be elected by the faculty during the spring election (described in Article VI.).

        2. The committee of the coming year shall elect as its chair a member with experience on the committee.

        3. A quorum shall consist of the chair and five other committee members.

        4. At a meeting early in the academic year, there shall be an orientation to the work of the committee in which both faculty members of the committee and administrators will discuss their respective roles; the personnel decision calendar; types of admissible evidence; hypothetical difficult cases and the procedures for dealing with such; and legal guidelines and risks.

      4. Subcommittees. COF may form subcommittees (e.g., those to consider interim reviews, candidate interviews, review of school deans or department chairs), but the committee shall act on all recommendations.

      5. Responsibilities and Privileges of the Chair

        1. The chair with the Vice President for Academic Affairs shall arrange the agenda of the committee, setting the calendar for its orientation, the evidentiary and deliberative sessions, and shall arrange the keeping of personnel documents.

        2. The chair shall preside at the sessions of the committee and report to the faculty and the University community regarding the progress of the committee.

        3. The chair assisted by designated members of the committee shall provide notice and guidance to those participating in personnel matters (school or department personnel committees, nominations for promotions, candidates for personnel action, etc.) regarding the time and form of recommendations, procedures for gathering and evaluating evidence, and statement of reasons for the recommendations.

      6. Committee on Faculty Coordinator

        1. The coordinator shall be a staff person provided by the office of the Vice President for Academic Affairs.

        2. The coordinator shall attend and keep the minutes of the committee.

        3. The coordinator shall assist the chair, the Vice President for Academic Affairs, and the chairs of subcommittees in preparing and maintaining documents, including model documents that might be helpful to the school or department personnel committees, to recommenders, and to candidates for personnel actions, and in communicating with others participating in personnel matters.

    3. Committee on Management of Academic Operations (MAO)
      1. Function. This committee shall be responsible for policies and actions of the faculty relating to the daily operation of academic programs, and it shall have the responsibility for making recommendations to the faculty concerning the institution and implementation of these policies and details.

        This committee shall supervise the independent major, scheduling, registration, classrooms, course changes, calendar, the grading system, comprehensives, academic counseling, learning resources, the libraries, and the computer center. MAO shall consider all changes to existing majors or minors and subsequently bring those changes to a vote before the faculty. If MAO determines that a proposed change to a major or minor represents a significant change in policy, MAO will also refer the proposal to CAPP for consideration before bringing the changes to a vote before the faculty.

        This committee shall coordinate the activities of the following Executive Committees: Academic Standing, Petitions, Teacher Education, Library Advisory, and Academic Technology Advisory.

      2. Membership. Voting members: the President of the University; the Vice President for Academic Affairs (or his or her representative); six elected faculty members (one elected from each division and two elected at-large), of which no more than two may be from one division and no more than one from each department; and two students.

        Ex-officio members (without vote): the Registrar and the Dean of the School of Music.

      3. Subcommittee: The Advising Committee is a subcommittee of MAO. The purpose of the Advising Committee is to consider, develop, and promote effective strategies for academic advising that assist students in the development of meaningful educational plans that are compatible with their academic, career, and personal goals. To accomplish this, the Advising Committee provides development opportunities and information to faculty advisors, enhances student and faculty awareness of advising processes and resources, and assesses the academic advising program.

        When constituted to address particular issues or carry out specific projects, it is composed of four full--‐time faculty members (appointed by MAO in consultation with the Vice President for Academic Affairs with consideration given for representation of the academic divisions of the University and diverse faculty rank), two administrative representatives (including a dean in Academic Affairs responsible for academic advising), and two students (appointed by Student Congress). One member must be a representative from MAO.

    4. Student Life and Academic Atmosphere Committee (SLAAC)
      1. Function. This committee shall be responsible for the policies and actions of the faculty relating to student life and general academic atmosphere of the University.

        This committee, with faculty approval, shall deal with policies, guidelines, and information on all factors affecting student life and campus-wide academic atmosphere; these factors include policies stated in the Student Handbook (e.g., academic dishonesty, the student judicial process, or sexual harassment), policies on campus-wide academic atmosphere (e.g., collecting data on University-wide GPAs or studying the effects of social activities on classroom work), policies related to international student life, and policies which encourage faculty-student interactions which foster the intellectual life of the University.

        This committee shall coordinate the faculty representation on those committees, councils, and boards which supervise student life and campus-wide academic atmosphere issues participated in jointly by faculty members and students including the University Review Committee, which deals with grade grievances and cases of academic integrity (See the Academic Integrity Policy in the Academic Policies Section of the Academic Handbook), Community Conduct Council (See Article VI of the Student Judicial Code in the Student Life section of the Student Handbook), and Athletic Board.

      2. Membership. Voting members: the President of the University; the Vice President for Academic Affairs (or his or her representative); the Vice President for Student Life (or his or her representative); the Director of International Student Services; six elected faculty members (one elected from each division and two elected at-large), of which no more than two may be from one division and no more than one from each department; the student body president (or his or her representative) and one other student to be designated by student congress.

        Ex-officio members (without vote): the Dean of Students, the Dean of the School of Music, and two other students to be designated by the Student Congress by virtue of the office which they hold.

    5. Faculty Governance Steering Committee (FGSC)
      1. Function: This committee oversees the faculty governance system and meets regularly to engage in or delegate strategic planning matters for the faculty. Additionally, this committee serves as a convenient venue for committee chairs to share information and concerns. The FGSC decides how the faculty should address issues that do not clearly fall within the purview of existing committees. The committee will assist the administration in directing its inquiries and requests for input to the appropriate faculty committee and, where necessary, in constituting representative ad-hoc committees.

      2. Membership: Voting members: The chairs of the coordinating committees (COF, CAPP, MAO, SLAAC), the chairs of FDC and COA, and the Chair of the Faculty.

      3. Organization and Orientation: Convener: The Chair of the Faculty serves as the convener of this committee.

  9. Executive Committees
    1. Athletic Board
      1. Function. The primary concern of the Athletic Board is the quality of the academic and athletic experience of the student-athlete. Hence, it makes recommendations on athletic department policies regarding the student-athlete’s academic experience as well as rules and guidelines mandated by the NCAA and our athletic conference, and how these affect the student academic experience.

      2. Membership. Voting members (6): four faculty members, two of whom will be Faculty Athletic Representatives (FARs, below) and two other faculty elected at large (staggered three-year terms); the Advisor for the Student-Athlete Advisory Committee (SAAC); one student appointed by SAAC.

      3. Ex-officio members (without vote): the Director of Athletics,; the Director of Alumni Relations; the Vice President for Academic Affairs, or delegate.

      4. Reporting Structure: The Chair of the Athletic Board will report to SLAAC, the Vice President for Academic Affairs, and the Athletic Director. The student appointed by SAAC will report to DePauw Student Government (DSG).

      5. Faculty Athletic Representatives (FAR): The current athletic conference requires each institution have one male and one female Faculty Athletic Representative (FAR), who also have duties specified by the NCAA. The goal is to promote community between athletics and academics through education and communication. FAR responsibilities are to attend athletic conference and NCAA meetings; promote communication between students, faculty and coaches so that the student-athlete experience can have the optimal academic and athletic impact; be a liaison for students, faculty, coaches and athletic directors with regard to conflicts between academics and athletics; participate in NCAA governance activities; assist in processing NCAA bylaw violations; assist with NCAA membership requirements; and manage NCAA surveys and postgraduate scholarships. Each new FAR is appointed to a five-year term by the Athletic Director, with confirmation from the Chair of the Faculty and the President. Faculty will be notified in advance by the Athletic Board and the Chair of the Faculty when a new FAR term comes up. FARs are appointed to staggered five-year terms, and can serve consecutive terms; there are no term limits.

    2. Internal Grants Committee
      1. Function. This committee shall make recommendations to the President of the University concerning the granting of institutional research and development resources and leaves of absence. Policies and procedures of internal funding programs are outlined in detail on the Academic Affairs web site.

      2. Membership. Six elected faculty members (one elected from each division and two elected at-large) of which no more than two may be from one division and no more than one from each department. The chair for this committee shall be chosen from among the elected faculty members.

      3. Ex-officio members (without vote): the Vice President for Academic Affairs (or his or her representative); the Faculty Development Coordinator.

    3. Committee on Experiential Learning
      1. Function. This committee shall make policy recommendations related to on-campus and off-campus experiential learning opportunities, both domestic and international, for courses or programs that occur during the semester, during winter term, or during summer or other breaks. Experiential learning is defined broadly to include community-based research, service learning, community and civic engagement, internship opportunities, international and domestic study opportunities, and graduate and career development. The Committee on Experiential Learning considers all aspects of experiential education at DePauw, including:

        1. Establishing and refining an educational philosophy of international, experiential, civic, and career development at DePauw University;

        2. Designing guidelines and initiatives that enhance DePauw’s on- and off-campus curriculum;

        3. Setting and defining standards for experiential learning opportunities, and ensuring that those standards are applied to the approval of off-campus study programs, winter term courses, and internship programs;

        4. Reviewing policies, procedures, and standards pertaining to all Winter Term programs, off-campus study experiences, service learning, and community based research opportunities;

        5. Advising on administrative issues associated with the ongoing functions of the Kathryn F. Hubbard Center for Student Engagement;

        6. Promoting international, civic, and graduate education and career planning opportunities throughout the on-campus curriculum;

        7. Promoting experiential learning opportunities for DePauw faculty, staff, and students locally, domestically, and internationally;

        8. Conducting periodic evaluation and assessment of the various programs under the purview of the committee

        The Committee on Experiential Learning shall report each semester to the Committee on Academic Policy and Planning.

      2. Membership.  Voting Members:  the Vice President for Academic Affairs (or his or her representative); the Dean of Experiential Education; 6 elected faculty members (one elected from each division and two at-large faculty members) of which no more than two may be from one division and no more than one from one department; and 2 students selected by the DePauw Student Government. 

        Ex-officio members (without vote): two staff members from the Kathryn F. Hubbard Center for Student Engagement.

    4. Academic Standing Committee
      1. Function. This committee shall consider all matters affecting academic classification and standing of students, including level of scholarship, probation, dismissal from and readmission to the University. It shall report periodically to the Committee on Management of Academic Operations.

      2. Membership. Two representatives from Academic Affairs (to be appointed by the Vice President for Academic Affairs), one representative from Student Life (to be appointed by the Vice President for Student Life), the Dean of the School of Music (for music students only), the Registrar, and four elected faculty members, one from each division. Non-Voting Members: Associate Registrar. The Associate Registrar convenes the meetings and manages committee business.

    5. Petitions Committee
      1. Function. This committee shall consider and decide upon student petitions concerning academic matters as detailed in the University Bulletin. It shall report periodically to the Committee on Management of Academic Operations.

      2. Membership. Two representatives from Academic Affairs (to be appointed by the Vice President for Academic Affairs), one representative from Student Life (to be appointed by the Vice President for Student Life), the Registrar, and the four elected faculty members of the Committee on Academic Standing. Non-Voting Members: Associate Registrar. The Associate Registrar convenes the meetings and manages committee business.

    6. Grievance Committee

      For a complete description of the function, membership and processes of this committee, see Article VIII of the Personnel Policies: Faculty Grievance Process.

    7. Teacher Education Committee
      1. Function. This committee shall advise the Vice President for Academic Affairs and the licensure officer on all matters relating to the preparation of teachers and the licensure requirements which should be met by students desiring licensure. This advising shall include approving students applying to the teacher education program and making recommendations for departmental licensure patterns and making recommendations to the faculty concerning the teacher education program. It shall report periodically to the Committee on Management of Academic Operations.

      2. Membership. The Vice President for Academic Affairs (or his or her representative); two members of the Education Studies Department, one from elementary and one from secondary education, one of whom is the Chair of the Education Studies Department; six elected faculty members (one elected from each division and two elected at large), of which no more than two may be from one division and no more than one from each department. The chair shall be the Chair of the Education Studies Department.

    8. Public Occasions Committee
      1. Function. This committee solicits suggestions for campus convocation speakers and events with either small-group or campus-wide appeal. It then approves and funds programs which, with the President, it determines to be beneficial to the University community.

      2. Membership. Voting Members: six faculty members (one from each division and two at large) for four-year terms, of which no more than two may be from one division and no more than one from each department; the Coordinator of Convocations; and the Vice President for Academic Affairs (or his or her representative).

        Ex-officio member (without vote): the Director of Media Relations.

    9. Library Advisory Committee
      1. Function. This committee advises the library staff and administration on matters of library policy and assists in formulating plans, goals, and priorities, and in determining the overall role of the library in support of the academic program. It shall report periodically to the Committee on Management of Academic Operations.

      2. Membership. Four elected members of the faculty, one from each academic division; the director of the libraries; one additional librarian elected by the faculty; the Vice President for Academic Affairs (or his or her representative); and two students, one designated by Student Congress and the other appointed by the Library Advisory Committee in consultation with the library staff.

    10. Academic Technology Advisory Committee
      1. Function: This committee will seek input from the University community and advise the Chief Information Officer on all matters related to technology and associated support services that impact, or have the potential to impact, teaching, learning, research, academic advising, and academic professional activities. This committee will cooperate with other groups, such as the Student Technology Advisory Committee and the Student Life and Academic Atmosphere Committee, as appropriate. It shall report periodically to the Committee on Management of Academic Operations.

      2. Membership. Voting members: six faculty members, of which four will be elected, one from each division, and two appointed by the Administration to balance the range of experience and expertise with information technologies. Elected members will serve three year staggered terms. Appointed members will serve a one year term. The membership should include no more than one faculty member from each department and no more than two from each division. The chair will be selected from among the voting members of the committee.

        Ex-officio members (without vote): Chief Information Officer, Director of Instructional and Learning Services, Faculty Instructional Technology Support (FITS) Faculty Coordinator, and the Registrar.

  10. Committees of the Administration
    1. Committee on Administration
      1. Function. This committee shall advise the President on matters of administration. When the Academic Affairs Committee of the Board of Trustees wants faculty representation, the three at large members elected by the faculty will serve in this capacity.

      2. Membership. Membership of this committee shall be appointees of the President and seven faculty members elected by the faculty, of which no more than two may be from one division and no more than one from each department. Each division shall elect one member from its division to serve a two-year term (two divisional members will be replaced each year). Additionally, three faculty members shall be elected at large to serve three-year terms (one at-large member being replaced each year).

    2. Board of Control of Student Publications
      1. Function. This committee shall exert final authority over The DePauw and the Mirage. The board functions much as would the owner of a private publishing operation except that it does not dictate editorial policy.

      2. Membership. The Vice President for Academic Affairs (or his or her representative), a permanent treasurer appointed from the faculty by the President, the instructor of the journalism courses, four faculty members elected by the faculty to serve two-year terms (two members being replaced each year), and six students chosen by Student Congress in the manner prescribed.

    3. Committee on Honorary Degrees
      1. Function. This committee shall survey candidates for honorary degrees and present a slate of candidates to the faculty for recommendation to the Board of Trustees. Members of the faculty and of the Board may offer names of possible candidates. The Trustees and faculty delegate the approval of an honorary degree for the commencement speaker to a joint subcommittee of the Nominations and Trusteeship of the Board of Trustees, composed of three Trustees, including the Chairman of the Board and the three faculty members elected to the Committee on Honorary Degrees. An affirmative vote shall require approval of four of the six members.

      2. Membership. Three members of the faculty are elected by the faculty to serve three-year terms (one member being replaced each year) and to sit with members of the subcommittee of the Nominations and Trusteeship of the Board of Trustees.

    4. Hartman Center Steering Committee
      1. Function. The role of the Hartman Center Steering Committee is to evaluate and develop Hartman Center programs. Additionally, this committee will develop long-range plans for the center.

      2. Membership. Director of Civic Opportunities, three faculty members elected at large, a representative of the Committee on Academic Policy and Planning, a faculty member representing the Indiana Campus Compact (appointed by the President of the University), a Cultural Resource Center representative (appointed by the Dean of Student Life), three students representing the Bonner Scholars Program, Community Outreach, and Winter Term in Service respectively (appointed by the Director of Civic Opportunities), two at-large students (appointed by Student Government), and a member from the Greencastle/Putnam County community (invited by the Hartman Steering Committee).

    5. Diversity and Equity Committee
      1. Function: In matters regarding diversity, inclusiveness, and equity, the Diversity and Equity Committee advises the Administration and the faculty on policy; presents educational sessions for all employees; identifies issues regarding diversity and equity in campus life and refers them to the appropriate University office and/or committee(s) for action; and annually reviews and assesses aspects of the University's efforts to attract and retain a diverse campus community.

      2. Membership: Four full-time faculty members appointed by the Committee on Faculty for three-year terms, one part-time faculty member appointed by the Committee on Faculty, two administrators appointed by the President for three-year terms, the Director of Human Resources (or his or her representatives), the Director of Multicultural Affairs, two hourly staff members appointed by the Hourly Support Staff Committee for two-year terms, and two students appointed by the Student Congress for one-year renewable terms.

    6. Nature Park Advisory Committee
      1. Function: This committee advises the Nature Park staff and University administration on matters of planning, policy, and procedures, and assists in formulating plans, goals, and priorities, and in determining the overall role of the Nature Park in providing education, research, reflection, and recreation for the members of the University and neighboring communities. It shall report at least annually to the Student Life and Academic Atmosphere Committee.…

      2. Membership: Two faculty members (one from Biology, one from any other department) appointed by SLAAC for staggered two-year terms. Two students appointed by Student Congress for one-year terms. One representative of the community appointed by the President, in consultation with the Mayor of Greencastle, for a two-year term. The Director of the Janet Prindle Institute for Ethics (or his or her representative). A Student Life representative appointed by the Vice President for Student Life. The chair will be selected from among the voting members of the committee.

        Ex-officio members (without vote): Associate VP for Facilities, Nature Park Manager/Ranger, Emergency Management Coordinator.

    7. President's Visual Arts Advisory Committee
      1. Function: DePauw University owns and stewards a large collection of visual art, including but not limited to painting, photography, sculpture, and large-scale artistic productions. The University seeks to maintain this collection for pedagogical purposes and displays pieces of the University’s collection, and works on temporary loan, in and on University property. The President’s Visual Arts Advisory Committee is charged to offer advice and recommendations regarding the long-term installation or display of University-owned visual art on the campus and in campus buildings, excluding faculty-directed art, art produced by students or faculty as part of the art curriculum, and art displayed in the University galleries as part of a curated exhibit. The Committee shall meet at least once yearly to consider University policies and principles regarding the display of University art and as specific issues arise.…

      2. Members: Voting members: The Vice President for Academic Affairs; the Vice President for Advancement; the Chair of the Faculty; two members of the Department of Art and Art History, one from studio art and one from art history, one of whom is the Chair of the Department of Art and Art History; a faculty member from outside the Department of Art and Art History (three-year term with appointment made by the Faculty Governance Steering Committee), the Curator of Exhibitions and University Collections, the Director of Facilities and Grounds, the University Archivist, a student representative from the Department of Art and Art History (one-year term with appointment made by DePauw Student Government), and a student representative from outside the Department of Art and Art History (one-year term with appointment made by DePauw Student Government).

        Ex-officio members (without vote): The President.

  11. Amendments to and Suspension of By-Laws and Standing Rules

    Previous notice must be given on the written agenda of a regular meeting of the faculty at least one month preceding the vote for amendments proposed to these By-Laws. Amendments to the By-Laws may be passed at any regular faculty meeting by a majority vote of those present and voting.

    By-Laws relating to the transaction of business (such as order of business and method of election) may be suspended by two-thirds vote of those present and voting at any regular faculty meeting. Any motion to suspend the By-Laws at a faculty meeting, in any other way, must be announced in the written agenda circulated at least three days prior to the meeting.

    Standing rules may be amended at any regular meeting by a two-thirds vote of those present and voting.

  12. Standing Rules
    1. The regular meeting of the faculty shall be held once a month during the academic year. The time and place of these regular meetings shall be determined and announced by the Chair of the Faculty to all faculty members by May 1 of the previous academic year.

    2. In addition to faculty members as defined in Section 1, the following persons may attend faculty meetings: student members of coordinating committees, the President of the student body, and representatives (two from each) of THE DEPAUW, WGRE, and Student TV Board of Directors. Additional representatives may be permitted at the discretion of the Chair of the Faculty before the meeting starts.

    3. The following persons may attend and may also make presentations, respond to questions, and participate in discussions: vice presidents, deans, other senior administrators as designated by the President, and others to whom permission is granted by prior agreement with the presiding officer or by majority faculty vote at the beginning of the meeting.

    4. Motions will normally be voted upon at the meeting at which the motion is made. However, previous notice must be given on the written agenda of a regular meeting of the faculty at least one month preceding a vote for changes in graduation requirements, academic policies and personnel policies. Other motions may be postponed by the vote of the house.

  13. Appendix
    1. The Constitution and Authority of the Faculty

      (from Charter and By-Laws of DePauw University, 1986)

      Section 1. Members. The Faculty shall consist of the President, all professors, associate professors, assistant professors, instructors, and lecturers on full-time appointment, and others officially admitted to faculty membership by action of the Trustees, all of whom may participate freely in discussions, provided, however, that on matters of academic policy and practice only those persons who have been on the faculty or admitted to faculty status for such period as determined by the faculty may vote.

      Section 2. Appointment. Professors, associate professors, assistant professors, instructors, lecturers and other assistants required by the educational program of the University shall be appointed by the President subject to review by the Board. After an appropriate period of service, faculty members in the rank of professor, associate professor, and assistant professor may enjoy the privilege of tenure as this privilege arising from academic custom and usage among American colleges and universities is specifically defined by faculty personnel policies approved by the Board of Trustees.

      Section 3. Duties. Subject to the final authority of the Board, the faculty shall have charge of and responsibility for the institution and implementation of policies and programs relating to the academic interests of the University, including the fixing of academic requirements for admission, class advancement and graduation, the institution, development and supervision of courses of instruction, the procedures for the conduct of studies, the promulgation of rules for the conduct of students in the classrooms and the granting of degrees to be conferred by the University. The faculty shall adopt its own rules of order and procedure, keep minutes of its meetings, and make reports to the Board of Trustees.

      Section 4. Relations with Board of Trustees. All actions of the faculty materially affecting any segment of the University shall be reported to the Academic Affairs Committee which shall be responsible for determining the matters to be referred to, reviewed and approved as necessary by the Board of Trustees. Reasonable opportunity shall be provided for faculty representatives to attend meetings of the Academic Affairs Committee and to present to the Trustees their recommendations concerning the University.