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Academic Organization and Operations (approved November 1, 2004)

  1. Schools, Departments and the Library
    1. There are two schools: Asbury College of the Liberal Arts and the School of Music. All academic departments are in the College of Liberal Arts, and the music faculty members are in the School of Music. The Library is a separate non-academic department, which includes all libraries on campus and the University archives.

    2. There are twenty departments in the Asbury College of Liberal Arts: Art and Art History, Biology, Chemistry and Biochemistry, Classical Studies, Communication and Theatre, Computer Science, Economics and Management, Education Studies, English, Geosciences, History, Kinesiology, Mathematics, Modern Languages, Philosophy, Physics and Astronomy, Political Science, Psychology, Religious Studies, Sociology and Anthropology. Each department and the School of Music are responsible for the maintenance of an academic program according to which degrees are awarded. (See DePauw University Catalog for details.)

    3. Academic positions. Faculty members with academic rank are appointed to positions in the School of Music or the Asbury College of Liberal Arts, as outlined in Article I of the Personnel Policies. (In those cases where the principal duties of the academic appointment are to administer and teach in Interdisciplinary, Honors and Competence Programs, particular rules apply. See below.)

    4. Responsibilities: Except when specified by faculty action as described in the University Catalog, the Academic Handbook, and/or the appropriate faculty meeting minutes, schools and departments shall have immediate supervision over:

      1. their respective fields and disciplines and the courses of instruction;

      2. the definition of teaching positions in those fields and disciplines;

      3. the proposals for full-time faculty positions;

      4. the recruitment, appointment, evaluation, tenure, and promotion of their faculty members;

      5. the definition of major and minor concentrations of studies in their respective fields and disciplines;

      6. their schedules of courses and laboratories;

      7. their organizational structure; and

      8. the support personnel and budget needed to carry out their respective missions.

    5. Committees (Approved by the Faculty, March 7, 2005)

      1. Personnel Committee
        The Personnel Committee is created anew for each specific review.(Procedures for this committee are described in Article IV.C of the Personnel Policies section of the Handbook.)

        1. Membership:

          1. For a faculty member with an appointment in a single department or school, the Personnel Committee shall consist of all tenure-track faculty members, librarians with faculty rank, and term faculty members with significant administrative duties of the department or school except the person being reviewed and those in the first year or last year of service. Probationary tenure-track faculty members, term faculty members with significant administrative duties, and those on leave may excuse themselves from any case without prejudice. For a faculty member with an appointment in two or more departments or programs, the Personnel Committee will be constituted as stipulated in the letter of appointment in keeping with the general spirit of the preceding provision. (For definitions of types of full-time faculty, see Personnel Policies section I. B.)

          2. Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

          3. If the description and actions above would create a Personnel Committee of two or fewer members, or if they would create a Personnel Committee with less than a majority of tenured members, then additional Personnel Committee members shall be selected from related departments, according to a procedure established by the Committee on Faculty and the Administration. Enough additional members shall be selected so that there are at least three members total and a majority of tenured members.

        2. Chair and Organization:

          1. (a) Normally, the chair of the department or the dean of the school serves as the committee chair and communicates the recommendation of the committee following procedures detailed in Article IV.C of the Personnel Policies section of the Academic Handbook. In the event that the chair of the department or the dean of the school is the person under review or unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

          2. (b) Prior to the first meeting, the chair or convener shall determine if additional members of the committee will be needed [per section 1(c) above]. At its first meeting, the members of the committee will initiate the process of selecting the additional members.

        3. Function and Duties:

          1. The committee makes recommendations regarding interim, term, tenure, and promotion decisions affecting members of the department, following procedures specified in Article IV.C of the Personnel Policies section of the Academic Handbook. It also makes recommendations regarding the extension of term appointments.

      2. Search Committee
        The Search Committee is created anew for each search to fill a full-time position and ceases to exist once the position has been filled. This section applies only to searches for full-time positions. (For information about part-time appointments, see Article I.A of the Personnel Policies section of the Academic Handbook.)

        1. Membership:

          1. (a) Search Committee shall consist of all tenure-track faculty members, librarians with faculty rank, and term faculty members with significant administrative duties of the department except those in their first year or last year of service; there will be additional members, one from each of two other departments, chosen by the Vice President for Academic Affairs, after consultation with the Committee on Faculty, from a list provided by the department. Additional members from other departments are not required in searches for positions lasting one year. In special circumstances, at the request of the Search Committee, the Vice President for Academic Affairs, with the approval of the Committee on Faculty, may appoint additional faculty members from the department to serve on the committee, such as those who are in their first or last year of service. Probationary tenure-track faculty members, term faculty members with significant administrative duties, and those on leave may excuse themselves from any search without prejudice. (For definitions of types of full-time faculty, see Personnel Policies section I. B.)

          2. (b) Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

        2. Chair and Organization:

          Normally, the chair of the department or the dean of the school shall serve as the chair of the Search Committee. In the event that the chair of the department or the dean of the school is unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

        3. Function and Duties:

          The committee will co-ordinate all facets of the search process, according to the procedures for searches established by the Committee on Faculty and the Administration, in consultation with the Diversity and Equity Committee. It will then make a recommendation for hiring to the Vice President for Academic Affairs based upon all available evidence

      3. Full-Time Position Request Committee
        The Full-Time Position Request Committee is created solely to request a position, and exists only until the request has been submitted and processed.

        1. Membership:

          Requests for a tenure-track or term faculty position shall be made by tenure-track faculty members of the department or school, except those ineligible to participate in the ensuing search (see section b(1) above). Those not tenured or who are on leave may excuse themselves from any case without prejudice. A good faith effort must be made to inform and include in the process all eligible members, whether on leave or not. At the request of the Full-Time Position Request Committee, the Vice President for Academic Affairs, with the approval of the Committee on Faculty, may appoint additional faculty members from the department to serve on the committee. Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

        2. Chair and Organization:

          Normally, the chair of the department or the dean of the school shall serve as the chair of the Full-Time Position Request Committee. In the event that the chair of the department or the dean of the school is unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

        3. Function and Duties:

          The Full-Time Position Request Committee submits a request to the VPAA for a term position, and to CAPP through the Resource Allocation Subcommittee (RAS) for a tenure-track position. Every member of the committee must either sign the request for staffing or a separate opinion.

  2. Interdisciplinary, Honors and Competency Programs

    These programs have been created over a series of years to serve different academic needs. When new studies and programs are established, the faculty members developing the program shall include in their motion to the Committee on Academic Policy and Planning the following:

    • A statement describing the selection process, the length of term, and the necessary qualifications for members of the Steering or Executive Committee.

    • A statement outlining the selection process, the length of term and the responsibilities of the director or coordinator of the program. When appropriate, this document should also outline the part which the Steering Committee will play in the personnel review of the director of the program.

    Existing programs, as of 2005, will include material describing these selection processes, etc. as described above in their next scheduled self-study for review and approval by the Committee on Academic Policy and Planning.

    Interdisciplinary Programs Granting
    a Major and a Minor
    Interdisciplinary Programs Granting
    Only a Minor
    Honors                    Programs                    Competency      Programs 
    Asian Studies
    Black Studies
    Conflict Studies
    Film Studies
    Women's, Gender and
       Sexuality Studies
    European Studies
    Jewish Studies
    Latin American and
        Caribbean Studies
    Russian Studies
    Environmental Fellows
    Honor Scholar
    Management Fellows
    Media Fellows
    Science Research
       Fellows
    Oral
       Communication
    Quantitative
       Reasoning
    Writing

    There are nine Interdisciplinary Programs in Asbury College of Liberal Arts associated with the awarding of a degree. These are interdisciplinary academic programs operating outside the departmental structure of governance. Each program has an Executive or Steering Committee responsible for it; each has a director or coordinator for the administration of the program. In addition, there are four Honors Programs and three Competency Programs. All such programs exist in agreement with the University’s Mission Statement. They are not, however, academic departments, but exist as extensions of departmental curricular activities.

    Interdisciplinary programs that do not offer a major, Honors and Competency Programs may neither request nor define their own, full-time academic positions without support from a school or department; they do not have full-time, ranked academic positions made exclusively to them. They are typically maintained through the cooperation of several academic departments.

    1. Executive or Steering Committee

      1. Interdisciplinary and Honors Programs

        1. (1) Function: The Executive or Steering Committee will oversee and guide the continuance of the program; it shall conduct the self-study and draft the long-term plans and goals as appropriate. It shall make recommendations to the Vice President for Academic Affairs regarding the needs and goals of the curricular program.

        2. (2) Responsibilities: Except when specified by faculty action as described in the University Catalog, the Academic Handbook, and/or the appropriate faculty meeting minutes, the Executive or Steering Committee shall have supervision over

          • the courses of instruction in its respective field or interdisciplinary area;

          • when applicable, the definition of the major or minor concentration;

          • the program’s academic structure;

          • the criteria for identifying courses in other departments which may satisfy requirements in the programs and the selection of such courses;

          • the designation of affiliated faculty members; and

          • its organizational structure.

          The Executive or Steering Committee is encouraged to provide evidence of participation for the decision file of faculty members teaching in the program

        3. (3) Membership: The members of the Steering Committee shall be appointed by the Vice President for Academic Affairs based on the recommendations of the director or coordinator of the program and the qualifications set forth when the program was created and/or reviewed during the most recent self-study. Normally the term will be three years.

      2. Competency Programs

        1. (1) Function: The Executive or Steering Committee will oversee and guide the program; it shall conduct the self-study and draft the long-term plans and goals as appropriate. It shall make recommendations to the Vice President for Academic Affairs regarding the needs and goals of the program.

        2. (2) Responsibilities: The Executive or Steering Committee of each Competency Program provides curriculum coherence and development as part of DePauw’s general education requirements. In consultation with related academic departments and participating faculty members, these committees have supervision over the selection of courses for inclusion in the program.

        3. (3) Membership: The members of the Steering Committee shall be appointed by the Vice President for Academic Affairs based on the recommendations of the director or coordinator of the program and the qualifications set forth when the program was created and/or reviewed during the most recent self-study. Normally the term will be three years.

    2. Director or Coordinator

      1. Interdisciplinary and Honors Programs

        The director or coordinator of Interdisciplinary and Honors Programs administers the areas studies or program in consultation with the Steering or Executive Committee. This director oversees the support personnel and the budget needed to carry out the program. Normally the term of office will be three years. The director of an Interdisciplinary Program is a faculty member appointed by the Vice President for Academic Affairs from a department which is participating in the Interdisciplinary Program. The director of an Honors Program may be appointed either from among the members of the faculty or as an administrative appointment.

      2. Competency Programs

        These programs have two leadership positions. The Associate Faculty Development Coordinator for each competency program is appointed by the Vice President for Academic Affairs for a three-year term. The coordinator chairs the Steering Committee and has major oversight of the program. The director of the Competency Center is a faculty member having significant administrative duties; in addition, he or she may have an academic position.


      Note: There are a number of other elements of the curriculum which are not covered by this section. For example, the following are governed by provisions of this handbook describing faculty committees: Winter Term and the First-Year Seminar Program (see Committee on Academic Policy and Planning); Independent Internships (see Management of Academic Operations Committee); Off-Campus Study (see Committee on Experiential Learning). For more information on the Interdisciplinary Major, the Business Administration Minor and the International Business Program, see the DePauw University Catalog.

  3. Dean of the School, Chair of the Department, Director or Coordinator of the Interdisciplinary Program
    1. If selected as a result of a national search, department chairs and the Dean of the School of Music are appointed by the President following the usual faculty search procedures; the term of these appointments will be stipulated at the time of the appointment, after consultation with the members of the department or the school. Renewal may follow the consultation process described for internal appointment. If selected as a result of an internal search, department chairs and the Dean of the School of Music are appointed by the President upon the recommendation of the Vice President of Academic Affairs and the Committee on Faculty after consultation with the members of the department or school; the term of these appointments is three years with the possibility of renewal. Ordinarily, no more than two consecutive terms will be served by a department chair.

      Heads of Interdisciplinary, Honors, and Competency Programs are appointed by the Vice President for Academic Affairs. For more details about selection and term length, see the description of these positions in Section B above. (Interdisciplinary, Honors and Competency Programs: Director or Coordinator).

      A dean, chair, coordinator or director may receive a stipend or carry a reduced teaching load according to an established schedule. If there are co-dean or co-chairs, associate deans or associate chairs, similar arrangements shall be followed.

    2. Deans, chairs and program directors are expected to be leaders within the University at large through consultation with the Administration and committees. They meet as a body monthly during the academic year to discuss mutual concerns and share expertise. They may select officers, organize committees, conduct workshops, etc., to expedite their work.

    3. Deans, chairs, directors, and coordinators lead curriculum planning within the school, department, or program. Deans and chairs chair the Personnel Committee; directors and coordinators have no such responsibility. Deans, chairs, directors, and coordinators prepare and administer the school, department, or program budget. In these areas, they should lead, but also consult others in the school, department, or program and involve them in the decision-making process. They are responsible for maintaining good morale within the school, department or program and for encouraging excellence in teaching and other professional activities.

    4. Deans, chairs, directors, and coordinators link the school, department, or program and other University constituencies, serving as spokespersons for the school, department, or program's interests, but also interpreting for their discipline the larger needs and goals of the University.

    5. Deans or chairs serve as mentors to the members of the school or department, particularly the newer members, informing them of development opportunities, facilitating peer teacher observations, communicating University and departmental expectations, and helping faculty members to meet those expectations.

    6. Responsibilities of deans and chairs in the personnel process are described in Articles II and IV of the Personnel Policies section of the Academic Handbook.