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Schools, Departments and the Library

  1. There are two schools: Asbury College of the Liberal Arts and the School of Music. All academic departments are in the College of Liberal Arts, and the music faculty members are in the School of Music. The Library is a separate non-academic department, which includes all libraries on campus and the University archives.

  2. There are twenty departments in the Asbury College of Liberal Arts: Art and Art History, Biology, Chemistry and Biochemistry, Classical Studies, Communication and Theatre, Computer Science, Economics and Management, Education Studies, English, Geosciences, History, Kinesiology, Mathematics, Modern Languages, Philosophy, Physics and Astronomy, Political Science, Psychology, Religious Studies, Sociology and Anthropology. Each department and the School of Music are responsible for the maintenance of an academic program according to which degrees are awarded. (See DePauw University Catalog for details.)

  3. Academic positions. Faculty members with academic rank are appointed to positions in the School of Music or the Asbury College of Liberal Arts, as outlined in Article I of the Personnel Policies. (In those cases where the principal duties of the academic appointment are to administer and teach in Interdisciplinary, Honors and Competence Programs, particular rules apply. See below.)

  4. Responsibilities: Except when specified by faculty action as described in the University Catalog, the Academic Handbook, and/or the appropriate faculty meeting minutes, schools and departments shall have immediate supervision over:

    1. their respective fields and disciplines and the courses of instruction;

    2. the definition of teaching positions in those fields and disciplines;

    3. the proposals for full-time faculty positions;

    4. the recruitment, appointment, evaluation, tenure, and promotion of their faculty members;

    5. the definition of major and minor concentrations of studies in their respective fields and disciplines;

    6. their schedules of courses and laboratories;

    7. their organizational structure; and

    8. the support personnel and budget needed to carry out their respective missions.

  5. Committees (Approved by the Faculty, March 7, 2005)

    1. Personnel Committee
      The Personnel Committee is created anew for each specific review.(Procedures for this committee are described in Article IV.C of the Personnel Policies section of the Handbook.)

      1. Membership:

        1. For a faculty member with an appointment in a single department or school, the Personnel Committee shall consist of all tenure-track faculty members, librarians with faculty rank, and term faculty members with significant administrative duties of the department or school except the person being reviewed and those in the first year or last year of service. Probationary tenure-track faculty members, term faculty members with significant administrative duties, and those on leave may excuse themselves from any case without prejudice. For a faculty member with an appointment in two or more departments or programs, the Personnel Committee will be constituted as stipulated in the letter of appointment in keeping with the general spirit of the preceding provision. (For definitions of types of full-time faculty, see Personnel Policies section I. B.)

        2. Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

        3. If the description and actions above would create a Personnel Committee of two or fewer members, or if they would create a Personnel Committee with less than a majority of tenured members, then additional Personnel Committee members shall be selected from related departments, according to a procedure established by the Committee on Faculty and the Administration. Enough additional members shall be selected so that there are at least three members total and a majority of tenured members.

      2. Chair and Organization:

        1. (a) Normally, the chair of the department or the dean of the school serves as the committee chair and communicates the recommendation of the committee following procedures detailed in Article IV.C of the Personnel Policies section of the Academic Handbook. In the event that the chair of the department or the dean of the school is the person under review or unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

        2. (b) Prior to the first meeting, the chair or convener shall determine if additional members of the committee will be needed [per section 1(c) above]. At its first meeting, the members of the committee will initiate the process of selecting the additional members.

      3. Function and Duties:

        1. The committee makes recommendations regarding interim, term, tenure, and promotion decisions affecting members of the department, following procedures specified in Article IV.C of the Personnel Policies section of the Academic Handbook. It also makes recommendations regarding the extension of term appointments.

    2. Search Committee
      The Search Committee is created anew for each search to fill a full-time position and ceases to exist once the position has been filled. This section applies only to searches for full-time positions. (For information about part-time appointments, see Article I.A of the Personnel Policies section of the Academic Handbook.)

      1. Membership:

        1. (a) Search Committee shall consist of all tenure-track faculty members, librarians with faculty rank, and term faculty members with significant administrative duties of the department except those in their first year or last year of service; there will be additional members, one from each of two other departments, chosen by the Vice President for Academic Affairs, after consultation with the Committee on Faculty, from a list provided by the department. Additional members from other departments are not required in searches for positions lasting one year. In special circumstances, at the request of the Search Committee, the Vice President for Academic Affairs, with the approval of the Committee on Faculty, may appoint additional faculty members from the department to serve on the committee, such as those who are in their first or last year of service. Probationary tenure-track faculty members, term faculty members with significant administrative duties, and those on leave may excuse themselves from any search without prejudice. (For definitions of types of full-time faculty, see Personnel Policies section I. B.)

        2. (b) Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

      2. Chair and Organization:

        Normally, the chair of the department or the dean of the school shall serve as the chair of the Search Committee. In the event that the chair of the department or the dean of the school is unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

      3. Function and Duties:

        The committee will co-ordinate all facets of the search process, according to the procedures for searches established by the Committee on Faculty and the Administration, in consultation with the Diversity and Equity Committee. It will then make a recommendation for hiring to the Vice President for Academic Affairs based upon all available evidence

    3. Full-Time Position Request Committee
      The Full-Time Position Request Committee is created solely to request a position, and exists only until the request has been submitted and processed.

      1. Membership:

        Requests for a tenure-track or term faculty position shall be made by tenure-track faculty members of the department or school, except those ineligible to participate in the ensuing search (see section b(1) above). Those not tenured or who are on leave may excuse themselves from any case without prejudice. A good faith effort must be made to inform and include in the process all eligible members, whether on leave or not. At the request of the Full-Time Position Request Committee, the Vice President for Academic Affairs, with the approval of the Committee on Faculty, may appoint additional faculty members from the department to serve on the committee. Membership exclusion based on Conflicts of Interest as covered by the policy established by the Committee on Faculty and the Administration and published in the Personnel Policies section (Appendix 3) of the Academic Handbook apply.

      2. Chair and Organization:

        Normally, the chair of the department or the dean of the school shall serve as the chair of the Full-Time Position Request Committee. In the event that the chair of the department or the dean of the school is unable or ineligible to serve as chair, the Vice President for Academic Affairs will designate a member of the department or school as the convener of the first meeting. In this case, the members will elect a chair at their first meeting.

      3. Function and Duties:

        The Full-Time Position Request Committee submits a request to the VPAA for a term position, and to CAPP through the Resource Allocation Subcommittee (RAS) for a tenure-track position. Every member of the committee must either sign the request for staffing or a separate opinion.