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Coordinating Committees

  1. Committee on Academic Policy and Planning (CAPP)
    1. Function. This committee shall be responsible for general and long-range academic policy and planning, and it shall recommend to the faculty policies and programs relating to the academic interests of the University.

      This committee shall supervise programs and recommend policies relating to: admissions requirements, Aerospace Studies, Army ROTC, Experimental Division, University Studies, Winter Term, graduation requirements, pre-professional programs, public occasions, and other programs of similar relevance to academic policy. All new majors and minors, whether departmental or interdisciplinary in nature, shall be considered by CAPP and subsequently voted on by the faculty. This committee shall coordinate the activities of one Executive Committee: the Committee on Experiential Learning.

    2. Membership. Voting members: the President of the University; the Vice President for Academic Affairs (or his or her representative); six elected faculty members (one elected from each division and two elected at large), of which no more than two may be from one division and no more than one from each department, and two students.

      Ex-officio members (without vote): the Dean of the School of Music.

    3. Sub-committees

      1. The Resource Allocation Subcommittee (RAS) is a subcommittee of CAPP. RAS considers those requests for new faculty members forwarded to RAS by the Vice President for Academic Affairs, and sends to CAPP their recommendations concerning granting or not granting requests. RAS shall be appointed by CAPP as needed.

      2. The First Year Seminar (FYS) Subcommittee is a subcommittee of CAPP. It is composed of four full-time faculty members (appointed for three-year staggered terms by CAPP in consultation with the FYS Committee and the Vice President for Academic Affairs with consideration given for representation of the academic divisions of the University and diverse faculty rank), and three representatives of Academic Affairs. Non-voting members may include people invited to participate on the committee in an advisory capacity by the Vice President for Academic Affairs. The responsibility of the FYS Committee is the oversight of the FYS Program including such duties as: developing and articulating the goals of the program, soliciting and approving seminar proposals, training faculty members to teach seminars, coordination of seminars with academically-related social activities, evaluation of the seminar program, and reporting on developments in the program to CAPP and the faculty.

  2. Committee on Faculty (COF)
    1. Function. The committee shall represent the faculty by (a) recommending policy and procedures for personnel decisions to the faculty; (b) communicating procedures for personnel decisions to faculty members; (c) ensuring that candidates interviewing for initial appointment are informed of the procedures and criteria by which they will be evaluated; (d) considering evidence and testimony and consulting with and making recommendations to the President of the University in the following areas: appointment of new faculty members when requested by the Vice President for Academic Affairs; retention, advancement to tenure, promotion and dismissal of faculty members; and appointment, reappointment, and evaluation of school deans and department chairs; (e) considering the legal propriety and risks of all faculty personnel procedures, including those at the school and department level; and informing all faculty participants in personnel procedures of possible legal concerns. The committee should be informed by a lawyer knowledgeable in the application of law to institutions of higher education. No members of COF may participate at the COF level in matters related to their departments or school.

    2. Membership. Nine tenured faculty members each with at least four years of service at DePauw. Five shall be elected at large and one representative by each division. No more than two members may be from one department and no more than four may be from the same division. Each divisional representative must be nominated and elected by that particular division, but the representative's actual membership in that division is not mandatory.

      The committee will usually meet with the Vice President for Academic Affairs, though the Vice President for Academic Affairs does not vote. The Vice President for Academic Affairs shall have the other privileges granted to members of the committee, including receipt of minutes (which shall include all committee discussions of the merits of personnel cases) and opportunity to hear all testimony.

      The Vice President for Academic Affairs and the committee shall meet together upon the request of either, and the President and the committee shall meet together upon the request of either.

    3. Organization and Orientation

      1. Members of the committee shall be elected by the faculty during the spring election (described in Article VI.).

      2. The committee of the coming year shall elect as its chair a member with experience on the committee.

      3. A quorum shall consist of the chair and five other committee members.

      4. At a meeting early in the academic year, there shall be an orientation to the work of the committee in which both faculty members of the committee and administrators will discuss their respective roles; the personnel decision calendar; types of admissible evidence; hypothetical difficult cases and the procedures for dealing with such; and legal guidelines and risks.

    4. Subcommittees. COF may form subcommittees (e.g., those to consider interim reviews, candidate interviews, review of school deans or department chairs), but the committee shall act on all recommendations.

    5. Responsibilities and Privileges of the Chair

      1. The chair with the Vice President for Academic Affairs shall arrange the agenda of the committee, setting the calendar for its orientation, the evidentiary and deliberative sessions, and shall arrange the keeping of personnel documents.

      2. The chair shall preside at the sessions of the committee and report to the faculty and the University community regarding the progress of the committee.

      3. The chair assisted by designated members of the committee shall provide notice and guidance to those participating in personnel matters (school or department personnel committees, nominations for promotions, candidates for personnel action, etc.) regarding the time and form of recommendations, procedures for gathering and evaluating evidence, and statement of reasons for the recommendations.

    6. Committee on Faculty Coordinator

      1. The coordinator shall be a staff person provided by the office of the Vice President for Academic Affairs.

      2. The coordinator shall attend and keep the minutes of the committee.

      3. The coordinator shall assist the chair, the Vice President for Academic Affairs, and the chairs of subcommittees in preparing and maintaining documents, including model documents that might be helpful to the school or department personnel committees, to recommenders, and to candidates for personnel actions, and in communicating with others participating in personnel matters.

  3. Committee on Management of Academic Operations (MAO)
    1. Function. This committee shall be responsible for policies and actions of the faculty relating to the daily operation of academic programs, and it shall have the responsibility for making recommendations to the faculty concerning the institution and implementation of these policies and details.

      This committee shall supervise the independent major, scheduling, registration, classrooms, course changes, calendar, the grading system, comprehensives, academic counseling, learning resources, the libraries, and the computer center. MAO shall consider all changes to existing majors or minors and subsequently bring those changes to a vote before the faculty. If MAO determines that a proposed change to a major or minor represents a significant change in policy, MAO will also refer the proposal to CAPP for consideration before bringing the changes to a vote before the faculty.

      This committee shall coordinate the activities of the following Executive Committees: Academic Standing, Petitions, Teacher Education, Library Advisory, and Academic Technology Advisory.

    2. Membership. Voting members: the President of the University; the Vice President for Academic Affairs (or his or her representative); six elected faculty members (one elected from each division and two elected at-large), of which no more than two may be from one division and no more than one from each department; and two students.

      Ex-officio members (without vote): the Registrar and the Dean of the School of Music.

    3. Subcommittee: The Advising Committee is a subcommittee of MAO. The purpose of the Advising Committee is to consider, develop, and promote effective strategies for academic advising that assist students in the development of meaningful educational plans that are compatible with their academic, career, and personal goals. To accomplish this, the Advising Committee provides development opportunities and information to faculty advisors, enhances student and faculty awareness of advising processes and resources, and assesses the academic advising program.

      When constituted to address particular issues or carry out specific projects, it is composed of four full--‐time faculty members (appointed by MAO in consultation with the Vice President for Academic Affairs with consideration given for representation of the academic divisions of the University and diverse faculty rank), two administrative representatives (including a dean in Academic Affairs responsible for academic advising), and two students (appointed by Student Congress). One member must be a representative from MAO.

  4. Student Life and Academic Atmosphere Committee (SLAAC)
    1. Function. This committee shall be responsible for the policies and actions of the faculty relating to student life and general academic atmosphere of the University.

      This committee, with faculty approval, shall deal with policies, guidelines, and information on all factors affecting student life and campus-wide academic atmosphere; these factors include policies stated in the Student Handbook (e.g., academic dishonesty, the student judicial process, or sexual harassment), policies on campus-wide academic atmosphere (e.g., collecting data on University-wide GPAs or studying the effects of social activities on classroom work), policies related to international student life, and policies which encourage faculty-student interactions which foster the intellectual life of the University.

      This committee shall coordinate the faculty representation on those committees, councils, and boards which supervise student life and campus-wide academic atmosphere issues participated in jointly by faculty members and students including the University Review Committee, which deals with grade grievances and cases of academic integrity (See the Academic Integrity Policy in the Academic Policies Section of the Academic Handbook), Community Conduct Council (See Article VI of the Student Judicial Code in the Student Life section of the Student Handbook), and Athletic Board.

    2. Membership. Voting members: the President of the University; the Vice President for Academic Affairs (or his or her representative); the Vice President for Student Life (or his or her representative); the Director of International Student Services; six elected faculty members (one elected from each division and two elected at-large), of which no more than two may be from one division and no more than one from each department; the student body president (or his or her representative) and one other student to be designated by student congress.

      Ex-officio members (without vote): the Dean of Students, the Dean of the School of Music, and two other students to be designated by the Student Congress by virtue of the office which they hold.

  5. Faculty Governance Steering Committee (FGSC)
    1. Function: This committee oversees the faculty governance system and meets regularly to engage in or delegate strategic planning matters for the faculty. Additionally, this committee serves as a convenient venue for committee chairs to share information and concerns. The FGSC decides how the faculty should address issues that do not clearly fall within the purview of existing committees. The committee will assist the administration in directing its inquiries and requests for input to the appropriate faculty committee and, where necessary, in constituting representative ad-hoc committees.

    2. Membership: Voting members: The chairs of the coordinating committees (COF, CAPP, MAO, SLAAC), the chairs of FDC and COA, and the Chair of the Faculty.

    3. Organization and Orientation: Convener: The Chair of the Faculty serves as the convener of this committee.