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Executive Committees

  1. Athletic Board
    1. Function. The primary concern of the Athletic Board is the quality of the academic and athletic experience of the student-athlete. Hence, it makes recommendations on athletic department policies regarding the student-athlete’s academic experience as well as rules and guidelines mandated by the NCAA and our athletic conference, and how these affect the student academic experience.

    2. Membership. Voting members (6): four faculty members, two of whom will be Faculty Athletic Representatives (FARs, below) and two other faculty elected at large (staggered three-year terms); the Advisor for the Student-Athlete Advisory Committee (SAAC); one student appointed by SAAC.

    3. Ex-officio members (without vote): the Director of Athletics,; the Director of Alumni Relations; the Vice President for Academic Affairs, or delegate.

    4. Reporting Structure: The Chair of the Athletic Board will report to SLAAC, the Vice President for Academic Affairs, and the Athletic Director. The student appointed by SAAC will report to DePauw Student Government (DSG).

    5. Faculty Athletic Representatives (FAR): The current athletic conference requires each institution have one male and one female Faculty Athletic Representative (FAR), who also have duties specified by the NCAA. The goal is to promote community between athletics and academics through education and communication. FAR responsibilities are to attend athletic conference and NCAA meetings; promote communication between students, faculty and coaches so that the student-athlete experience can have the optimal academic and athletic impact; be a liaison for students, faculty, coaches and athletic directors with regard to conflicts between academics and athletics; participate in NCAA governance activities; assist in processing NCAA bylaw violations; assist with NCAA membership requirements; and manage NCAA surveys and postgraduate scholarships. Each new FAR is appointed to a five-year term by the Athletic Director, with confirmation from the Chair of the Faculty and the President. Faculty will be notified in advance by the Athletic Board and the Chair of the Faculty when a new FAR term comes up. FARs are appointed to staggered five-year terms, and can serve consecutive terms; there are no term limits.

  2. Internal Grants Committee
    1. Function. This committee shall make recommendations to the President of the University concerning the granting of institutional research and development resources and leaves of absence. Policies and procedures of internal funding programs are outlined in detail on the Academic Affairs web site.

    2. Membership. Six elected faculty members (one elected from each division and two elected at-large) of which no more than two may be from one division and no more than one from each department. The chair for this committee shall be chosen from among the elected faculty members.

    3. Ex-officio members (without vote): the Vice President for Academic Affairs (or his or her representative); the Faculty Development Coordinator.

  3. Committee on Experiential Learning
    1. Function. This committee shall make policy recommendations related to on-campus and off-campus experiential learning opportunities, both domestic and international, for courses or programs that occur during the semester, during winter term, or during summer or other breaks. Experiential learning is defined broadly to include community-based research, service learning, community and civic engagement, internship opportunities, international and domestic study opportunities, and graduate and career development. The Committee on Experiential Learning considers all aspects of experiential education at DePauw, including:

      1. Establishing and refining an educational philosophy of international, experiential, civic, and career development at DePauw University;

      2. Designing guidelines and initiatives that enhance DePauw’s on- and off-campus curriculum;

      3. Setting and defining standards for experiential learning opportunities, and ensuring that those standards are applied to the approval of off-campus study programs, winter term courses, and internship programs;

      4. Reviewing policies, procedures, and standards pertaining to all Winter Term programs, off-campus study experiences, service learning, and community based research opportunities;

      5. Advising on administrative issues associated with the ongoing functions of the Kathryn F. Hubbard Center for Student Engagement;

      6. Promoting international, civic, and graduate education and career planning opportunities throughout the on-campus curriculum;

      7. Promoting experiential learning opportunities for DePauw faculty, staff, and students locally, domestically, and internationally;

      8. Conducting periodic evaluation and assessment of the various programs under the purview of the committee

      The Committee on Experiential Learning shall report each semester to the Committee on Academic Policy and Planning.

    2. Membership.  Voting Members:  the Vice President for Academic Affairs (or his or her representative); the Dean of Experiential Education; 6 elected faculty members (one elected from each division and two at-large faculty members) of which no more than two may be from one division and no more than one from one department; and 2 students selected by the DePauw Student Government. 

      Ex-officio members (without vote): two staff members from the Kathryn F. Hubbard Center for Student Engagement.

  4. Academic Standing Committee
    1. Function. This committee shall consider all matters affecting academic classification and standing of students, including level of scholarship, probation, dismissal from and readmission to the University. It shall report periodically to the Committee on Management of Academic Operations.

    2. Membership. Two representatives from Academic Affairs (to be appointed by the Vice President for Academic Affairs), one representative from Student Life (to be appointed by the Vice President for Student Life), the Dean of the School of Music (for music students only), the Registrar, and four elected faculty members, one from each division. Non-Voting Members: Associate Registrar. The Associate Registrar convenes the meetings and manages committee business.

  5. Petitions Committee
    1. Function. This committee shall consider and decide upon student petitions concerning academic matters as detailed in the University Bulletin. It shall report periodically to the Committee on Management of Academic Operations.

    2. Membership. Two representatives from Academic Affairs (to be appointed by the Vice President for Academic Affairs), one representative from Student Life (to be appointed by the Vice President for Student Life), the Registrar, and the four elected faculty members of the Committee on Academic Standing. Non-Voting Members: Associate Registrar. The Associate Registrar convenes the meetings and manages committee business.

  6. Grievance Committee

    For a complete description of the function, membership and processes of this committee, see Article VIII of the Personnel Policies: Faculty Grievance Process.

  7. Teacher Education Committee
    1. Function. This committee shall advise the Vice President for Academic Affairs and the licensure officer on all matters relating to the preparation of teachers and the licensure requirements which should be met by students desiring licensure. This advising shall include approving students applying to the teacher education program and making recommendations for departmental licensure patterns and making recommendations to the faculty concerning the teacher education program. It shall report periodically to the Committee on Management of Academic Operations.

    2. Membership. The Vice President for Academic Affairs (or his or her representative); two members of the Education Studies Department, one from elementary and one from secondary education, one of whom is the Chair of the Education Studies Department; six elected faculty members (one elected from each division and two elected at large), of which no more than two may be from one division and no more than one from each department. The chair shall be the Chair of the Education Studies Department.

  8. Public Occasions Committee
    1. Function. This committee solicits suggestions for campus convocation speakers and events with either small-group or campus-wide appeal. It then approves and funds programs which, with the President, it determines to be beneficial to the University community.

    2. Membership. Voting Members: six faculty members (one from each division and two at large) for four-year terms, of which no more than two may be from one division and no more than one from each department; the Coordinator of Convocations; and the Vice President for Academic Affairs (or his or her representative).

      Ex-officio member (without vote): the Director of Media Relations.

  9. Library Advisory Committee
    1. Function. This committee advises the library staff and administration on matters of library policy and assists in formulating plans, goals, and priorities, and in determining the overall role of the library in support of the academic program. It shall report periodically to the Committee on Management of Academic Operations.

    2. Membership. Four elected members of the faculty, one from each academic division; the director of the libraries; one additional librarian elected by the faculty; the Vice President for Academic Affairs (or his or her representative); and two students, one designated by Student Congress and the other appointed by the Library Advisory Committee in consultation with the library staff.

  10. Academic Technology Advisory Committee
    1. Function: This committee will seek input from the University community and advise the Chief Information Officer on all matters related to technology and associated support services that impact, or have the potential to impact, teaching, learning, research, academic advising, and academic professional activities. This committee will cooperate with other groups, such as the Student Technology Advisory Committee and the Student Life and Academic Atmosphere Committee, as appropriate. It shall report periodically to the Committee on Management of Academic Operations.

    2. Membership. Voting members: six faculty members, of which four will be elected, one from each division, and two appointed by the Administration to balance the range of experience and expertise with information technologies. Elected members will serve three year staggered terms. Appointed members will serve a one year term. The membership should include no more than one faculty member from each department and no more than two from each division. The chair will be selected from among the voting members of the committee.

      Ex-officio members (without vote): Chief Information Officer, Director of Instructional and Learning Services, Faculty Instructional Technology Support (FITS) Faculty Coordinator, and the Registrar.