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Exam Proctoring Policy

If a faculty member cannot be present for a regularly scheduled exam, or if a faculty member needs to administer a make-up exam, it is the faculty member’s responsibility to make appropriate arrangements for distributing, proctoring, and collecting the exam(s). (In the context of this policy, proctoring means providing direct supervision of the student(s), including enforcing the faculty member’s or the University’s academic policies, enforcing time limits, and deciding whether to take action or what action to take when witnessing a potential instance of academic dishonesty.)

For an exam administered during a regularly scheduled class session or at an alternatively scheduled time, the faculty member should arrange for the exam to be proctored by a faculty colleague.

For a make-up exam administered to individual students outside of a regularly scheduled class period, it is acceptable to ask a department secretary or an administrative staff member to hand the exam to the student and/or to receive it when the student is done with the exam, provided that this occurs during the department secretary’s or administrative staff member’s regularly scheduled hours. It is inappropriate to ask a department secretary or administrative staff member to proctor the exam (see exceptions below). It is also inappropriate to require that the student take the exam in the department secretary’s or administrative staff member’s office as this may impede the employee in carrying out fully his or her primary duties.

Exceptions to these policies, following the procedures noted below, may be made for students who require accommodations under the Americans with Disabilities Act and Amendments. Exceptions, following the procedures noted below, may also be made for students who are traveling for DePauw University athletic events.

Please see the University’s policy on proctoring exams for students who require accommodations under the Americans with Disabilities Act and Amendments.  These policies permit students with approved accommodations to take exams in the Student Disability Services office within Academic Life.

Faculty members may permit student athletes to take exams while traveling with their teams. These exams may be proctored by Athletic Department Professional Staff members who have been approved by the Athletic Director.  Faculty members who are traveling with a team are also permitted to proctor these exams.  See the Exam Proctoring Guidelines for Student Athletes and the Student Athlete Exam Integrity Agreement for details.