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Winter Term Responsibilities for Faculty Members

(effective with Winter Term 2001; updated July 2009)

The following has been instituted for full-time faculty members to fulfill their Winter Term obligation.

Study Projects will be selected based on educational merit from among those for which there are completed applications, which require fully developed proposals for an intentional educational, instructional and learning activity. The number and size of the Study Projects each year will be limited by the Committee on Experiential Learning in consultation with the Office of Academic Affairs with regard to the availability of financial aid and trip subsidies, the number of meritorious proposals, and the likely enrollment pressure. Selection of Study Projects will be based on academic and educational merit of the proposed programs, diversity of locations for the projects, and other criteria developed by and announced by the Committee on Experiential Learning in keeping with the faculty-approved guidelines for the Winter Term program. (Recall that the Committee on Experiential Learning, in addition to having responsibility for oversight, staffing, and selection of courses and projects each year, is charged reviewing the program each year, providing a report to CAPP each year, and recommending to CAPP any policy changes.) For equally meritorious proposals, preference will be given to faculty members having Winter Term Obligations and to project proposals, which diversify the locations of projects offered that year and in recent years. Preference among equally meritorious proposals will be given to faculty members who have not previously led Study Projects. Applicants are encouraged to make proposals with a co-leader or to recruit an accompanying faculty member.

Leaders of Winter Term in Service Trips will be selected by the Committee on Experiential Learning from among those who apply based on their interest and qualifications. When faculty applicants are deemed roughly equally qualified, preference will be given to those who are obligated to fulfill winter term duties that year.

Faculty members with Winter Term obligations not selected to participate in Study Projects or Winter Term in Service Trips will be invited to make proposals to teach on-campus courses or to supervise interns. Other faculty members may also apply to teach on-campus courses or to supervise interns. Applications to teach courses must include fully developed proposals with syllabi and clear arguments for educational merit. Selection of courses and the assignment of intern supervision responsibilities will be determined by the Committee on Experiential Learning. Preference for the teaching of equally meritorious courses will be given to those with Winter Term obligations and to those who have not previously taught on-campus courses. It is possible that those without Winter Term obligations will not be selected to do either courses or internship supervision.

Note: In the following section, the term “off” as applied to Winter Term duties means that the faculty member is not required to participate in Winter Term instructional activities. The faculty member remains a full-time employee and Winter Term is considered a period during which work is expected, however, it is a time during which the faculty member is free to exercise discretion as to how that work is divided among teaching, scholarly and artistic, and service activities.

  1. Those who organize (or co-organize) and teach and lead study projects and Winter Term in Service Trips will earn the right to be "off" for the next two Winter Term periods.

  2. Those who accompany study projects or Winter Term in Service Trips for faculty development reasons but without organizing or primary instructional responsibilities will earn the right to be "off" for the next Winter Term period. Application for "faculty development funding" and rights to accompany a trip will be reviewed and approved by the Vice President for Academic Affairs on a case-by-case basis.

  3. Those who organize and teach on-campus courses during Winter Term will earn the right to be "off" for the next two Winter Term periods.

  4. Those who supervise interns during Winter Term will earn the right to be "off" for the next Winter Term period.

  5. Those who administratively organize study projects or on-campus courses for which the primary instruction is provided by others will earn the right to be "off" for the next Winter Term period.

  6. A faculty member taking a pre-tenure leave or a sabbatical leave receives one year of Winter Term credit; however, a faculty member holding the Fisher Fellowship maintains his or her obligation. A faculty member who wishes to arrange for any other leave from teaching should discuss with the Vice President for Academic Affairs his or her Winter Term obligations.

  7. New full-time faculty members will have their first Winter Term obligation in their second year of service. No first-year faculty members will have Winter Term instructional duties, but instead first-year faculty members will be required to participate in several days of faculty development workshops during their first Winter Term. Faculty members on one-year term appointments will not have Winter Term duties.

  8. Those who fulfill Winter Term obligations more frequently than required may, with approval of the Vice President for Academic Affairs, correspondingly delay the date of their next Winter Term obligation, or for each additional year of Winter Term service they may defer the service, scholarly or course development work they would have done during Winter term and specified associated salary to the next full-year sabbatical. The amount of supplemental salary during the full-year sabbatical associated with the deferred work will be 10% of base salary for each extra course taught, project organized or Winter Term in Service Trip led. For those who accompany projects or trips and for those who supervise interns, the supplemental salary during the full-year sabbatical associated with the deferred work will be 7% of base salary for each extra Winter Term duty fulfilled. The total supplemental sabbatical salary associate with the deferred work added to a full-year sabbatical may not bring the total base salary for that year to more than 100%. Once any such deferred work and pay benefits are claimed for a given full-year sabbatical all other accumulated possibilities of deferred work and associated pay are nullified and, the earning for the following sabbatical begins with extra Winter Term Service following the sabbatical.

  9. Those who defer their Winter Term obligations either on approved requests or because staffing is not required as planned will accumulate a deficit in the number of years "off" which will be deducted from the number of years "off" earned by the next fulfillment of Winter Term duties.

Sample Schedules

Term Appointment

Sample 1

Year: 1 2 3 4 5 6
Duty: off on
course or trip/project leader
off off on  

Sample 2

Year: 1 2 3 4 5 6
Duty: off on
interns
off on
interns
off on

Sample 3

Year: 1 2 3 4 5 6
Duty: off on
interns
off on
course or trip/project leader
off off

Tenure-track appointment

Sample 1

Year: 1 2 3 4 5 6 7 8 9 10 11
Duty off on
course or trip/project leader
off lv off on
course or trip/project leader
off lv off on off

Sample 2

Year: 1 2 3 4 5 6 7 8 9 10 11
Duty off on interns off lv on
course or trip/project leader
off off lv on off depnds on project in yr 9