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Periodic Evaluation (Article written and approved by the faculty)

  1. Annual Consultation

    For purposes of departmental self-study, the school dean or department chair shall confer annually with individual members of the school or department about their role in, and expectations for, the school's or department's mission in the University. With tenure-track faculty members between interim review and tenure decision, this consultation provides opportunity to review progress toward tenure. (See statement on department chairs.)

  2. Peer Observation of Faculty Members in Probationary Tenure-Track Positions

    See also Classroom Observation Policy for Faculty Members on Full-Time Term and Part-Time Appointments (See Article XIII of the General Policies.)

    In the first year, peer observations are voluntary. If done, observations shall be initiated and arranged by the probationary faculty member. After visiting a class or classes, the observing faculty member should arrange a meeting with the first-year faculty member to provide feedback. Any written materials provided to the first-year faculty member based on these class observations shall be under the sole control of the first-year faculty member.

    Peer observations are required after the first year of the probationary period. Required course observations shall be conducted by tenure-track faculty members who are appointed by the department chair in consultation with the DPC. Observers shall be from the probationary faculty member's department; in exceptional cases, as deemed appropriate by the chair, faculty members from outside the department may be chosen for this purpose. No single faculty member shall do a majority of the observations. At least half of the observations shall be done by tenured faculty. The timing of classroom observations shall be arranged by the department chair in consultation with the faculty member being observed. The courses observed should reflect the range and type of courses* normally taught by the observed faculty member. Each observation should cover an entire session of the class. Following the observation of each course, the observing faculty member shall provide both written and oral feedback in a timely fashion to the observed faculty member. The observer will also provide a copy of the written feedback to the chair and the Vice President for Academic Affairs to be placed in the observed faculty member's personnel file and in the decision file for interim and tenure reviews.

    In the second year, two courses shall be observed in each semester.

    In the third, fourth, and fifth years of the probationary period, a total of four courses (at least one course each year) taught by the probationary faculty member shall be observed.

    Probationary faculty can always request additional observations. Departments wishing to conduct more classroom observations than the required number shall do so only with the written consent of the probationary faculty member.

    If the probationary period is three years or fewer, peer observations will be required in the first year and will follow the process outlined for the second year.

    * In the sciences, labs may count for one of the course observations

    (Revised and effective November 3, 2003)

  3. Evaluation of Faculty Members in Probationary Tenure-Track Positions
    1. Following the end of each academic year of a faculty member's probationary period, he or she shall submit to the Dean of the school or the department chair, a written annual report providing a self-reflective evaluation of his or her performance for that year relative to the criteria for tenure. A written response to the faculty member shall be made by the dean or chair following the consultation and written report.
    2. At the end of each semester of the probationary period, faculty members shall arrange to have student opinion surveys conducted in each course, according to procedures approved by the Committee on Faculty and the administration. These surveys will be kept with the personnel file used by the Committee on Faculty and the Vice President for Academic Affairs. Copies will be sent to the faculty member, the chair of the department, and the Vice President for Academic Affairs.
    3. Requests for special leaves; reassigned time for research, service, and innovative teaching programs; and grants for research projects, equipment, and continuing education are reviewed by designated faculty committees and approved by appropriate university officers if they lead toward professional development of the faculty member and further the goals of the University.
    4. Interim evaluation. At the mid-point of the probationary period, an interim evaluation shall be made according to the following schedule.
      Probationary Period......Interim Review
      • 6 years..........3rd year
      • 5 years..........3rd year
      • 4 years..........2nd year
      • 3 years.........At the faculty member's option unless requested by the chair,
        the Committee on Faculty, or the Vice President for Academic Affairs
    5. Tenure evaluation. In the final year of the probationary period, the tenure evaluation and decision are made, according to stated procedures and criteria.
  4. Evaluation of Faculty Members in Tenured Positions
    1. (In mandating merit awards, the Board of Trustees at its 1994 October meeting authorized the administration to change or supersede this paragraph. For current administration policy on evaluation see the special notice distributed by the Vice President for Academic Affairs.) Every third semester, the tenured faculty member shall arrange to have student opinion surveys conducted in each course, according to procedures approved by the Committee on Faculty and the administration. These surveys shall be returned to the faculty member for his or her own personal development and improvement.
    2. Promotion evaluations (for associate professor and professor ranks) shall be carried out for candidates nominated for promotion to associate and full professor, using the stated guidelines, procedures, and criteria for promotion. (See below.)
    3. Requests for sabbatical and special leaves; released time for research, service, and innovative teaching programs; and grants for research projects, equipment, and continuing education are reviewed by designated faculty committees and approved by appropriate university officers if they lead to toward professional development of the faculty member and further the goals of the University.
  5. Evaluation of Faculty Members in Full-Time Term Appointments

    Such faculty shall be evaluated according to similar requirements for periodic evaluation as faculty members in tenure-track positions. Those having completed two years of service and being considered for reappointment to another term shall be evaluated in a manner similar to the interim review of faculty members in probationary tenure-track positions. (See II.C.4 above.)

    Those term positions that combine both instructional and administrative responsibilities shall be evaluated as follows:

    1. In their capacity as instructors or classroom teachers, these faculty shall be evaluated in a manner similar to the interim review of faculty members in tenure-track positions.
    2. In their administrative capacities, these faculty shall be evaluated by their superiors in accordance with their job descriptions.
    3. Requests for special leaves; reassigned time for research, service, and innovative teaching programs; and grants for research projects, equipment, and continuing education are reviewed by designated faculty committees and approved by appropriate university officers if they lead toward professional development of the faculty member and further the goals of the University.

     

  6. Evaluation of Librarians Serving in Renewable Term Faculty Positions.

    Effective with the 2014-15 Academic Year, librarians shall be evaluated as follows:

    - 3rd Year Term Review
    - 7th Year Term and Promotion to “with rank of Associate Professor” review
    - After completing seven years in “with rank of Associate Professor,” a librarian is eligible for timely promotion review to “with rank of Professor”
    - After promotion to “with rank of Professor,” librarians are no longer subject to a formal review

    The Vice President for Academic Affairs appoints a review committee consisting of the Dean of Libraries, all full-time professional librarians (excluding the candidate under review and those in their first year of service), and two faculty members from outside the library. The librarian develops a file for review in the same way as do full-time faculty members. The committee submits a report and recommendation to the President through the Committee on Faculty and the Vice President for Academic Affairs. The Dean of Libraries and associate director are reviewed in this manner to evaluate their work as librarians; the Vice President for Academic Affairs separately reviews their administrative performance.

    If a librarian has taught a credit-bearing course, the annual report shall include reflection about the teaching of that course which will be reviewed by the Vice President for Academic Affairs in consultation with the Committee on Faculty if necessary.