Committee on Faculty Procedure
The Committee on Faculty shall meet with the Vice-President for Academic Affairs, and make a recommendation to the President for each candidate reviewed. In reaching its recommendation the Committee on Faculty shall follow a standard procedure that includes the following steps.
- The Committee on Faculty will interview any faculty member who has requested such an interview in a signed writing to the Chair of the Committee on Faculty according to the established schedule. The committee will complete the interview as described in Article III.F.3 and provide the candidate with a summary of the interview and an opportunity to respond.
- All members of the Committee on Faculty will read the report from the Personnel Committee and any response from the candidate. All members of the Committee on Faculty will read at least the core decision file before making recommendations. File guidelines established by COF clarify the core decision file includes everything except the scholarly and artistic work appendix.
- If the Committee on Faculty finds that it cannot make a recommendation it may proceed into investigative mode during which it can request information from the Vice-President for Academic Affairs, conduct interviews with any member of the university community whom the Committee on Faculty believes to have relevant information, request an evaluation by a person outside the university who is qualified to judge an appropriate aspect of the decision file (such individuals must be acceptable to both the candidate and the Committee on Faculty) or collect additional documentation from the candidate, other individuals or University offices. The Committee on Faculty will place the additional evidence or summary of the evidence into the decision file and provide the candidate with an opportunity to respond before resuming deliberations.
- The Committee on Faculty and the Vice-President for Academic Affairs will present their tentative conclusions to each other and discuss their respective reasons with openness to any opposing points of view.
- If the PC report is unanimous and positive, and if the evidence in the core decision file is sufficient for the Committee on Faculty to reach a positive recommendation, COF may proceed to examine the buffer file (see section IV.D.6 below) and finalize the recommendation. However, if even a minority of the Committee on Faculty reaches a negative conclusion based on the core file or if the PC report is not unanimously positive, all members of the Committee on Faculty must return to the decision file and read the appendices before COF examines the buffer file (see section IV.D.6 below) and finalizes the COF recommendation.
- Before reaching a final recommendation, the Committee on Faculty will examine the contents of the buffer file. Materials deemed relevant to the case will be transferred to the decision file.
- In preparing its report the following options are available to the Committee on Faculty.
- If the report of the Personnel Committee is judged inadequate, the Personnel Committee may be asked to reconsider and resubmit its report, at which time deliberation and decision recommence.
- If the consensus recommendation from a Personnel Committee is judged valid, the Committee on Faculty shall prepare a report endorsing the Personnel Committee’s recommendation.
- If the report from a Personnel Committee contains two or more separate recommendations, the Committee on Faculty shall determine which recommendation is valid (if either) and prepare a report endorsing that recommendation.
- If the Committee on Faculty does not concur with the Personnel Committee’s recommendation(s) it shall state its reasons and cite evidence in the decision file to support its own recommendation.
- The Committee on Faculty may make a recommendation for early tenure or promotion even though the candidate has not been nominated in accordance with the procedures described in Article IV.A.2.
- The chair of the Committee on Faculty shall communicate the action of the Committee on Faculty to the President, who may meet with the Committee on Faculty for further clarification.
- If the President is considering a decision against the recommendation of the Committee on Faculty, he or she shall communicate this fact and the underlying reasons to the Committee on Faculty. The Committee on Faculty shall respond to the President regarding the President’s tentative decision and reasoning.
- The President shall inform the candidate of the decision and reasoning in writing and share with the candidate the Committee on Faculty’s recommendation.