Microsoft Word

Getting Started:

Start → All Programs → Microsoft Office → Word

Mail Merging

Using mail merge to create and print letters

Click on Tools → Letters and Mailings → Mail Merge. You will see the following task pane:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 Select Letters, then click on Next: Starting document.

You now have the following selection:

• Use the current document (Start from the document shown here and use the Mail Merge wizard to add recipient information)

• Start from a template (Start from a ready-to-use mail merge template that can be customized to suit your needs)

• Start from existing document (Start from an existing mail merge document and make changes to the content or recipients)

After you have made your selection, click Next: Select recipients

You now have the following options:

• Use an existing list (Use names and addresses from a file or a database)

• Select from Outlook contacts (Select names and addresses from Outlook contacts folder)

• Type a new list (Type the names and addresses of recipients)

After you have made your selection, click Next: Write your letter

You need to write your letter now. You will then be presented with the following options:

• Address block… (Choose an address format from available options)

• Greeting line… (Choose a greeting line)

• Electronic postage… (Send your letter electronically)

• Postal bar code… (Create a postal bar code by making postal entries)

• More items… (Add more items from the list to your letter)

After you have made your selection, click Next: Preview your letters

Preview the items. Do one of the following:

To preview the items in order, click the arrow buttons .

To locate and preview a specific item, click Find a recipient, and then enter the search criteria in the Find Entry dialog box.

If necessary, fine-tune the recipient list. Do one of the following:

To exclude a particular recipient from the merge, click Exclude this recipient.

To change the list of recipients, click Edit recipient list, and then make your changes in the Mail Merge Recipients dialog box.

Click Next: Complete the merge.