Copyright Information

DePauw Printing Services observes the laws that apply to copying printed materials for classroom distribution. Here are additional procedures we would like to have you follow if you are preparing course packs or planning to reproduce articles or images with DPS:

  1. Select the materials you want to use and identify the copyrighted materials you would like to reprint.
  2. Sign on to www.copyright.com by entering the username and password created for you.
  3. Enter the data about the materials you would like to reprint on the website in order to request permission (use the registered number of students in your course as the number of copies you would like to print).
  4. Assess the feedback to determine if you wish to include those articles in the final coursepack. Permission may be denied, in which case you may not reprint the materials; or the price may seem to you to be prohibitive, in which case you may wish to ask the students to purchase books instead. You may change your selections or you may wish to put these materials on reserve in the library.
  5. Complete the permission order submission online at Copyright Clearance Center Web site for the materials you actually want to use (we will be able to adjust the precise number of copies for which we will be billed later to match the number of copies actually distributed).
  6. Prepare a table of contents for the course pack with the complete citation of each article, including the copyright holder and date. Prepare clean copies of the materials you wish to have reprinted for the course pack, with the following information printed on the first page of each article:
    [Title], [Volume], [Edition], pages [x] by [Author]. Copyright [copyright year] by [copyright holder]. Reproduced with permission of [copyright holder] via Copyright clearance center.
    If you prepare this message and glue/tape it to the first page, please make a clean copy of the page, so labeled, in order to make reproduction easier.
  7. Take the order confirmation from CCC with the preliminary invoice and the prepared clean copies to be reproduced to DPS. Indicate the prudent number you think should be printed (this may exceed the number of registered students for which we obtained preliminary permissions, as we will adjust the permission order later to reflect the actual number of copies distributed and pay the appropriate charges). If you have used a different copyright permissions agent or if you have gotten and paid for the permissions yourself, just note this on the materials you give to DPS, and we will arrange for the appropriate reimbursement/payment for those permissions.
  8. DPS will arrange to send the materials to the bookstore, which will sell them to students for the cost of the printing and permissions without any additional markup. We would like to transition to using the bookstore for said [coursepack] sales, even if copyright permissions are not needed.
  9. The Bookstore, Accounting Office, and DPS will arrange to use the fees from sales to students to offset the printing costs and to pay the permissions charges, which will be billed directly to the University.
  10. Basic course notes prepared by the faculty member, such as the syllabus, should be ordered as separate jobs from DPS and charged to the department budget. These may appropriately be distributed to all students without additional charge.

If you have questions about coursepacks, other course distribution options, or copyright issues, please contact Rick Provine (rprovine@depauw.edu or call ext. 4792).

For further information about the limitations of any of these rights, consult the U.S. Copyright Act or the U.S. Copyright Office.