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Green Center Building Usage by Outside Organizations

Organizations outside of the DePauw University community who wish to reserve space(s) in the Judson and Joyce Green Center for the Performing Arts for events that are of interest to the School of Music may request use of the venue(s) by contacting the Office of Conferences and Campus Events.  The Office of Conferences and Campus Events will consult with the Event Coordinator for the School of Music about whether the facilities may be available and whether the applicant organization should receive special consideration because the event is of interest to the School of Music.

To facilitate the consultation between the Office of Conferences and Campus Events and the School of Music, it is necessary that the venue(s) requested for use, the hour(s) requested for use, and service(s) and/or equipment requested of the DePauw University School of Music (if applicable) be clearly stated during the initial communication with staff members in the Office of Conferences and Campus Events.  The DePauw University School of Music may identify significant conflicts for use of the venue(s) and may deny use of its musical equipment.  After an informal agreement has been reached, the Office of Conferences and Campus Events will create a Facilities Use Agreement. Organizations must return a signed copy of the Facilities Use Agreement no later than two (2) weeks prior to the event.  Reservations are not final until a signed agreement has been received.

Outside organizations are responsible for the proper use of University spaces, furniture, and equipment.  The Office of Conferences and Campus Events will retain protocols for billing the outside organization for any damage resulting from its use of the facility or equipment.

Outside organizations are responsible for the well being of participants and the necessity for any emergency medical services.

All requested technical services must be approved; there may be additional fees for supplemental staff, overtime, and/or equipment rental.

All requested house management services must be approved; there may be additional fees for these services.

The School of Music must approve all requested usage of School of Music instruments and/or equipment; there may be additional fees for this usage.  The cost of tuning any instrument(s) is the responsibility of the outside organization and must be paid for in advance. The instrument technician for DePauw University must complete the tuning; outside organizations may not schedule an outside tuner/technician.

Any rental, service, usage, and/or tuning fees will be arranged through a contractual agreement between the outside organization and the Office of Conferences and Campus Events.

All requests forwarded by the Office of Conferences and Campus Events will be reviewed by the School of Music Administrative Staff, in conjunction with the appropriate members from the Department of Communication and Theatre, and the Technical Director for the Judson and Joyce Green Center for the Performing Arts, whose advice will be carefully considered before the request is approved.