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Conference Fund

Online Form                       Deadline: First come, first served pending availability of funds.

Purpose: This fund supports full-time, term and part-time faculty attendance at conferences sponsored by professional organizations and for expenses associated with memberships in professional societies.

Eligibility: see "Faculty Categories and Eligibility for Funding" for eligibility and amount of funding allocated for each category.

Expectations & Rules:

  • Funding will be made on a first come, first served basis for travel, registration, lodging, and meals ($46 limit per day for meals), and there is no retroactive funding. Faculty members may only claim up to 4 nights stays at conferences. Applications must be submitted for approval of funds before expenses are incurred (at least two weeks prior to the conference). The committee will not consider incomplete applications.

  • Both Professional Conference and Workshop funds are not to be used for personal interviews or for any other primarily administrative function of a faculty member.

  • Additional funding will be provided above the normal base conference allocation for faculty categories for presenting a paper domestically or for international conferences. The following rules apply:
         *Conferences within United States (includes Alaska and Hawaii): Faculty members may receive $150 per conference day attendance (up to 4 days) for presenting a poster, paper, formal lecture, exhibit, performance, written commentary, or for arranging and evaluating the content of a session within the United States. Serving on discussion panels or moderating panels is not eligible for this funding. To receive the additional $150 a copy of the paper must be submitted with the receipts to Becky Wallace (bwallace@depauw.edu).
        *Conferences outside United States (includes Canada): Faculty members are eligible for $800 for presenting at a conference outside of North America.  Faculty members who are located outside of North America for any type of leave will not be eligible for these additional funds.  These funds will be provided for only one such conference per academic year.  To receive the additional funds, a copy of the paper must be submitted with the receipts to Becky Wallace. 

  • If a conference is combined with a workshop, all of your expenses will come from your 3-year Professional Conference fund.  For workshops separate from conferences, see the Workshop Fund (1-4 days or expenses fall under $1000).  For extended workshops, see the Professional Development Fund (more than 1-4 days or expenses over $1000).

  • Faculty members may choose to use these funds to pay for professional association and society membership dues/fees.

Reporting Process: Receipts for all expenses (except for meals) and a completed accounting reimbursement voucher worksheet must be submitted to Becky Wallace within four weeks of returning from the conference for reimbursement. Faculty members must submit a copy of the program (prefer link to program) with the receipts in order to be reimbursed for expenses.

Advice: Plan your conferences carefully to make the best use of conference funds. Also remember to submit your application early (before incurring any expenses) since awards are made on a first-come, first-served basis.