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University Registrar

DePauw University -- a nationally recognized, leading liberal arts college founded in 1837 and dedicated to educating 2,300 highly talented, motivated, and diverse students from across the country and around the globe -- seeks a Registrar to direct its Office of the Registrar and lead University initiatives on student engagement and graduation fulfillment, transcripts and credentials, data analytics, and SIS operations and development, working in partnership with other University offices on projects engaging the curriculum and co-curriculum, as well as advising and degree completion processes. The Registrar would join a dynamic community of faculty, staff, and administrators committed to inclusive excellence and student success, and engaged in University initiatives that valorize and promote students’ experiences and outcomes.

The Position within the Institution. Reporting to the Vice President for Academic Affairs, and working closely with University leadership, the Registrar also engages with faculty governance, serving on committees and special projects. The Registrar is a close partner with the administration in University initiatives and in creating an institutional response to national conversations of higher education. DePauw University is currently engaged in a dynamic rethinking of how students experience and diffuse their curricular and co-curricular accomplishments; the Registrar will be a key voice in that work, work with the administration, faculty, and staff on design and implementation of University initiatives.

Transcript and Credentials. In support of a new University initiative, the University Registrar will guide the development of credentials that accurately and persuasively portray the student experience in both the curriculum and the co-curriculum. This work will include an enhanced academic transcript, a co-curricular transcript, and other academic and experiential credentials. DePauw has been moving aggressively toward electronic credentials and credential archives, which allow our students to access and disseminate their credentials more rapidly and more securely. The University Registrar will continue to work with our career planning programs to provide the best credential service to our students.

Data provider and analyst. In partnership with the Offices of Institutional Research and Information Services, the University Registrar provides the data to various campus constituencies to support efficient operations and strategic planning. The University Registrar also develops analyses and reports that inform curricular and academic decision-making, making a high level of technological and digital fluency, including data collection, stewardship, analysis, and reporting, an asset. Familiarity with SQL, Excel, Tableau, and reporting tools is an asset, both for producing reports and engaging a variety of audiences among the faculty, staff, and administration in their results. The University’s engagement with the Education Advisory Board (EAB) and our use of its Student Success Collaborative (SSC) software platform also call upon the University Registrar’s skill as data provider and analyst.

SIS operations and development. DePauw currently uses an internally-developed student information system (SIS), e-Services, a core part of a suite of integrated applications that comprise the institutional enterprise system architecture. E-Services provides a web-based portal built on an Oracle database. Besides relying on this system for core registrar operations – course scheduling, building the course catalog, enrollment, assigning advisors, transcripting credit, monitoring academic progress – the Office of Registrar’s staff will play a key role in identifying, designing and testing system enhancements in collaboration with Information Services, both for the internally-designed system, and as the University researches new system vendors. Familiarity with database structures, data warehousing and stewardship, and SQL querying is an asset when working with Information Services to develop specifications for new system functionalities and defining enhancements or corrections to existing ones. Familiarity with industry standard Student Information Systems is desired.

Curriculum and Co-Curriculum. The University Registrar participates in faculty committees related to curriculum, including the committees that review new courses, majors, minors and programs, including interdisciplinary programs (the Curriculum Committee, and the Course, Calendar, and Oversight Committee). He or she will also work with faculty and staff committees as these cohere co-curriculum opportunities at the institution. The co-curriculum at DePauw includes research, leadership, off-campus, and internship opportunities and is in the process of being inventoried and defined. The University Registrar is charged with finding ways to put the academic vision into practice. Along with integrating new programs with an existing system, this role calls for someone who understands the goals and academic culture of a liberal arts institution.

Advising, academic standing and satisfactory academic progress, and accreditation. A communicative and supportive network of administrators, staff, and faculty is dedicated to satisfactory academic progress and degree completion for students. Working with DePauw’s advising, support and financial aid teams, the University Office of the Registrar receives and presents student petitions to the faculty Petitions Committee and manages the University’s Satisfactory Academic Progress system. The office also works with each class dean on issues related to satisfactory academic progress and with the senior class dean on degree completion. These roles call for a student-centered person with good advising and mentoring skills. The Registrar will assist the University's accreditation team in compiling annual reports on student enrollment and progress toward degree and in generating reports to support the University's assurance argument and federal compliance affirmation for re-accreditation in the Higher Learning Commission's Open Pathways program.

Knowledge, Skills, Abilities

  • Critical thinking and strong problem-solving skills or ability to conduct analysis and develop innovative, effective solutions.

  • Demonstrated ability to establish and maintain effective working relationships with students, University administration, faculty, staff, and other stakeholders such as parents.

  • Excellent verbal and written communication skills and the ability to compile, write, review, and present reports as well as the capacity to analyze, comprehend and provide appropriate solutions to problems and courses of action.

Qualifications Include:

  • Master’s degree required, advanced degree preferred

  • Five or more years of progressively more responsible senior-level experience

  • Experience working with student information systems

  • Experience implementing a standard Student Information System is desirable

  • Up-do-date knowledge of Federal, state and professional standards, policies and reporting requirements in addition to University policies

  • Knowledge of degree audit systems

DePauw is an Equal Employment Opportunity Employer and is committed to attracting and retaining administrators reflective of different life experiences. We encourage women, members of underrepresented groups, and persons with disabilities to apply for this position. Candidates can submit an application including a résumé, cover letter, and the names of three references through Interfolio Questions may be directed to the search chair by e-mailing Review of applications begins August 15, 2017, and will continue until the position is filled.