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Level 1 |
Level 2
(in addition to Level 1 actions) |
Level 3
(in addition to Level 2 actions) |
Assessment Team
-Critical Incident Team
-University Physician.
-Public Safety |
- University Physician & Director of Public Safety - Incident Commanders.
- Monitoring situation
- Keep info updated on website
www.depauw.edu/student/safety/pandemic.asp
- Housing/Dining - quarantine planning.
- Essential personnel receive info on respiratory and personal protection.
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Essential personnel receive respirator masks from Public Safety |
- Maintain contact among Assessment team.
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Incident Commanders
-University Physician
-Director of
Public Safety
-Emergency Mgt. Coord.
- Exec. VP |
- Communicate with Putnam County Health Department and SDOH for Planning and monitoring.
- Communicate and benchmark other college Health Services & Safety Depts.
- Inform Advisory Group members.
- Regularly communicate with Cabinet regarding status of preparedness.
- Update Critical Incident Management plan with Assessment Team & Advisory Group as situation evolves.
- In conjunction with President’s Office, issue info to campus community regarding status of disease spread, self protection and university response. (e-mail, website, meetings)
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- Notify Putnam County Health Dept.
- Notify Student Affairs and Health and Counseling Services.
- Notify Housing & Dining on number of potential contacts that may require isolation.
- Compose communications with Media Relations and the Advisory Group Coordinator for the campus community regarding signs/symptoms, protocol for referral of suspected cases.
- Essential personnel receive respirators masks from Public Safety.
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- Incident Commanders activate Emergency Operations Center (EOC).
- Recommend temporary closure of building(s) and suspension of student and academic activities.
- Implement Critical Incident Management Plan with Assessment Team.
- Ensure that each Operations Group function is covered.
- Public Safety
- Housing & Dining
- Health Services
- Facilities Management
- Human Resources
- Student Life
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Level 1 |
Level 2
(in addition to Level 1 actions) |
Level 3
(in addition to Level 2 actions) |
Public Safety |
- Train dispatchers, and Public Safety Officers on avian flu.
- Alert Student Health Center if encountering individual(s) with flu-like symptoms.
- Essential personnel receive info on respiratory and personal protection.
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- Implement policy on transporting individual to hospitals.
- Essential personnel receive respirator masks from Public Safety.
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- Secure buildings & post signage
- Assist Health Center
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Facilities Management |
- Identify building ventilations systems.
- Essential personnel receive info on respiratory and personal protection.
- Update training for removal and cleanup of hazardous waste.
4. Update NIMS training. |
1. Essential personnel receive respirator masks from Public Safety.
2. Issue additional hazardous spill recovery kits and review hazardous waste removal procedures. |
1. Stand by to shut off utilities as directed by Incident Commander, if necessary |
President’s Cabinet
|
- Receive information from Incident Commander(s).
- Review content of internal and external public information bulletins and announcements.
- Essential personnel receive fit test and training on respiratory protection.
- Consider restricting movement on and off campus for activities/athletic events.
- Based on U. S. State Department recommendations, University recommends campus community not to travel to affected countries.
http://www.state.gov/travelandbusiness/
http://www.cdc.gov/travel/destinat.htm
- Essential personnel receive info on respiratory and personal protection.
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- Advise Executive Management on response options.
- Activate Critical Incident Management Plan.
- Receive respirators masks from Public Safety
- Evaluate information on institutional effects of the incident and set response priorities as appropriate.
- Essential personnel receive respirator masks from Public Safety.
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- Provide oversight for student, staff, & faculty family notifications if appropriate.
- Authorize temporary suspension of classes or closure.
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Level 1 |
Level 2
(in addition to Level 1 actions) |
Level 3
(in addition to Level 2 actions) |
Media Relations |
- Draft internal and external bulletins and announcements, with the Cabinet and Pandemic Advisory Group.
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- Write and record bulletins and updates on the University’s Emergency Information Hotlines.
- Write scripts for phone tree with approval from Advisory Group Coordinator.
- Request to campus that faculty and staff and their families to report all flu cases to Incident Commander.
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- Organize phone banks, if necessary (phone banks can refer callers to emergency services, take messages, support rumor control)
- Establish a Media Relations Center: coordinate press releases, and manage news teams and interviews, etc.
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Student Leadership
(RAs, etc…) |
- Health Center trains on avian flu.
- Notify Health Center if suspected cases are encountered.
- Essential personnel receive info on respiratory and personal protection.
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Not applicable |
Not applicable |
Housing and Dining |
Enact planning for quarantine of students:
- Health Center trains essential personnel on risks and response.
- Identify potential rooms and/or buildings to be used for quarantined students. Update by semester based on current occupancy.
- Notify current occupants in spaces that will be needed of the potential or need for them to move.
- Ensure emergency response menu is planned for various degrees of need.
- Stockpile additional food stuffs and water.
- Ensure food delivery process is planned and supplies are on hand.
- Essential personnel receive info on respiratory and personal protection.
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Enact plan for isolation or quarantine of students:
- Set up Housing and Dining command center and recall essential personnel.
- Enact emergency phone contact tree.
- Identify meal delivery need and method for quarantined students.
- Communicate situation and needs to Greek House Corps.
- Identify roles of essential staff: leadership, communications, food production, food delivery, maintenance and housekeeping.
- Essential personnel receive respiratory protection masks from Public Safety.
- Activate emergency locator tracker on housing website for use by displaced students to report their temporary addresses.
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- Activate plan from level 2 to quarantine students in conjunction with the guidance from the County Health Department.
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|
Level 1 |
Level 2
(in addition to Level 1 actions) |
Level 3
(in addition to Level 2 actions) |
Health Services |
- Isolated exam room
- Arrange for negative pressure machines.
- Standard precautions in place
- Respiratory protection equipment in place.
- In-service training for avian flu.
- Follow State and County protocol for patient testing.
- Monitor Health Care workers.
- Essential personnel receive fit test and training on respiratory protection.
- Policy on transporting individual to hospitals.
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- Isolate and monitor suspected cases.
- Identify contacts of suspected case.
- Communicate with parents of suspected cases and explain procedure.
- Initiate prophylaxis of contacts based on strength of patient presentation.
- Update Incident Commander
- Establish phone triage lines for Student Health and Counseling Services.
- Counseling initiates pre-event counseling for essential personnel.
- Initiate poster, e-mail campaign on self- protection.
- Utilize respiratory and personal protection supplies.
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- Isolation room in Health Center (negative pressure)
- Locating people contacted by patient.
- Arrange for screening of people who have had contact.
- Arrange for counseling services
- Contact Putnam County Health Dept. and Coroner’s office if necessary.
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Information Services |
1. Assess supplemental telecomm./computing hardware/software needs:
- Student Life
- Health Services
- Public Relations
- Counseling Center
- Human Resources
- Switchboard
- Assess needs for webpage support.
- Develop plan for distributing telephone calls to homes or phone banks.
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- Purchase/contract for supplemental telecommunications/computing hardware/software needs.
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- Add additional phone lines to EOC, quarantine areas, and functional groups.
- Publish messages from Public Relations on a periodic basis on DePauw University web / front page.
- Assist with email message distribution
- Maintain A/V needs for media center .
- Provide guidance for forwarding phones and setting up “bounce messages.”
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|
Level 1 |
Level 2
(in addition to Level 1 actions) |
Level 3
(in addition to Level 2 actions) |
Student
Life
International
Education
Greek Life |
- Health Center trains; Office International Education, Residence Life / Assistants, Greek Life, and other offices within the Div. of Student Life and Academic Affairs on avian flu.
- CIEE monitors student travelers entering from effected regions and assists with communication to international students and their families.
- Residence Life - Formulate and rehearse plan to address needs/support for undergraduates.
- Greek Life – Formulate and rehearse plan to address needs/support for Greek organizations.
- Identify division personnel available for telephone support work.
- Receive info on respiratory and personal protection.
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- Arrange for monitoring/delivery of medications, other goods and services to isolated cases.
- Assist with relocation of students for quarantine
- Assist with telephone consultation and support.
- Essential personnel receive respirator masks from Public Safety.
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- Identify student events where confirmed patients have attended.
- Residential staff assists Health Center.
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Human Resources |
- Identify essential personnel.
- Monitor faculty & staff travelers entering from effected regions.
- Prepare a call-off policy
- Identify personnel available for telephone support work.
- Identify risk exposures for which insurance can and cannot be obtained including associated financial impact.
- Identify steps that must be taken to monitor and protect insurance coverage.
- Benchmark risk management response and insurance coverage options with peer universities.
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Same as Level 1
1. Communicate with insurance carriers on evolving campus issues |
Activate call-off policy.
- Assess actual risk/insurance claim issues.
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