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Campus Living Residential Policies Fall 2017

These Campus Living Residential Policies supplement the Housing Contract and DePauw Student Handbook. Violations of these policies may result in charges through the University Community Standards process.

Alcohol

Excessive alcohol consumption is an unfortunate part of the student social culture on campuses today. Our primary objective is to help our students make responsible decisions to reduce the risks associated with alcohol use. We expect our students to follow Indiana state law regarding alcohol consumption and direct our greatest educational efforts toward curbing high-risk alcohol use. The laws of the State of Indiana provide that persons under 21 years of age may not consume, possess or transport alcoholic beverages (including beer, liquor, wine, wine coolers and mixed beverages). Persons possessing, keeping and/or consuming alcoholic beverages in a living unit student room must fully comply with state and local law, the DePauw Student Handbook and any specific living unit policies.

Kegs, beer bongs or other drinking games and related paraphernalia deemed excessive are not permitted in the living units. Any violation of the laws of the State of Indiana regarding alcohol is grounds for University action. Students are personally responsible for awareness of the law. If you are over the age of 21, possessing, keeping and/or consuming alcoholic beverages in your room with the door closed is permitted. Possessing, keeping and/or consuming alcoholic beverages out-of-doors or in common areas of the residence unit is prohibited.

In addition to the policy on alcohol for all residents, Rector Village and UOAH residents must abide by the following: If a student 21 or older resides in the unit, possessing, keeping, and/or consuming alcoholic beverages in the shared areas, such as living rooms, of the house or apartment is permitted. At no time is it permitted for students under 21 to consume or possess alcohol.

Animals

For the health and safety of residents, animals (other than fish in an aquarium 5 gallons or smaller and service dogs or emotional support animals as defined below) are not permitted for any length of time in any area of living units, including student rooms and common areas. In addition, food intended for animals may not be placed on or around the exterior of a living unit.

Service Dogs

DePauw University recognizes that service dogs can play an important role in facilitating the independence of some individuals with certain disabilities. Therefore, an appropriately trained animal, under the control of its partner/handler, may be allowed in campus facilities where animals would typically not be permitted.

The health and safety of DePauw students, faculty, staff and the service dog is an important concern; therefore, only animals that meet the criteria below will be exempt from the policy that otherwise prohibits animals in living units.

As defined by Title III of the Americans with Disabilities Act, DePauw University accommodates service dogs. A service dog is defined as any dog individually trained to do work or perform tasks for the benefit of an individual with a disability. Students with service dogs are permitted to bring their service dog in all areas of a public space, including the private residential space assigned to the student.

Emotional support animals

As defined by the Fair Housing Act, DePauw University may allow emotional support animals in residence halls only. An emotional support animal's sole function is to provide emotional support or promote emotional well-being. A person may be approved for an emotional support animal if:

a)       The person has a documented disability

b)       There is an identifiable relationship between the disability and the assistance the animal provides

c)       The animal is necessary to afford the person with a disability an equal opportunity to use the residence halls

Requirements for ownership

Individuals using service dogs or emotional support animals are responsible for their animals at all times. Use of the animal may not cause a direct threat to the health and safety of others. Emotional support animals are allowed only in the private residential space assigned to the student in a living unit. Campus Living and Community Development will not permit animals if they would cause physical damage to the property of others, would pose an undue health, financial or administrative burden; or would fundamentally alter the nature of living unit operations. For example, if a roommate has asthma/allergies or a fear of the animal, a reasonable accommodation allowing the animal to live in the assigned unit may not be possible. Efforts will be made to find alternative housing arrangements, but may not be possible based on the time of the notification of the need for the animal and the availability of housing.

Requirements of animals and their owner include:

a)       Animals must be licensed in accordance with city regulations and, if appropriate, wear a valid vaccination tag

b)       Animals must be in good health. Any animals occupying student housing must have a written annual clean bill of health from a licensed veterinarian

c)       Owner must be in full control of the animal at all times

d)       Owner is responsible for appropriate waste clean-up and overall cleanliness of the animal

e)       Owner is responsible for the appropriate management of his or her animal in all facilities. Disruptive and/or aggressive behavior on the part of the animal will result in the owner being asked to remove the animal from the living unit

f)        With respect to service dogs, owners may be asked to identify the work or tasks that the animal has been trained to perform

Persons requesting a service dog or emotional support animal submit a request in writing along with documentation of the need for a service dog or emotional support animal to Student Disability Services. Student must have a verified and documented disability. Determinations are made in consultation between Student Disability Services, the Director of Campus Living & Community Development, and when needed, the Director of the Counseling Center. Campus Living and Community Development must be notified by Student Disability Services that the request for the animal is approved prior to the animal's arrival on campus and the student must complete all appropriate procedures before bringing the animal.

Check-In & Check-Out

At the beginning of the year and when moving into a new room, residents will review an electronic copy of a room condition report completed by a staff member.  The room condition report for students living in Rector Village or UOAH will also include common area condition information. Each resident is responsible for verifying the accuracy of the report(s) and notifying Campus Living and Community Development of any changes and/or additions within 48 hours of the receipt of the original reports.  The room is assumed to be in room-ready condition at check-in unless otherwise stated on the room condition report. The room condition report must be carefully and accurately completed since it will be used in the check-out procedure. Guidelines for check-out and damage will be distributed to all residents prior to the end of each semester and will be made available online.

At check-out, the cost of repair or replacement of University property damaged since the initial completion of the room inventory will be charged to the resident based on an assessment by Facilities Management. Failure to return room or unit keys (interior and/or exterior doors)will result in a lost key/lock change charge. Common area damages and cleaning will be charged to each student of the unit. It is the responsibility of the resident to properly complete the check-out procedures. Residents who wish to contest end of the year charges must do so by July 31.

Cleaning & Upkeep

It is the responsibility of the residents to maintain the property in a clean, neat appearance, both indoors and out of UOAH units, as custodial or housekeeping service in University-owned apartments and houses is not provided. DePauw University is responsible for lawn care and snow removal. Snow removal, for these purposes, is confined to the city sidewalk. Residents should care for their own steps and walkways.

Housekeeping services are not provided for the kitchen or individual resident rooms in Rector Village. Facilities Management staff  will clean the bathrooms in the suite once per week. In order for bathrooms to be cleaned, residents must have all personal items off the sink area and stored in their locker. Shared areas will be vacuumed by Facilities Management staff once per week. Residents are responsible for additional cleaning in the bathrooms or vacuuming in the shared areas.

Common Area Damage

At the beginning of each academic year, the common areas of all the living units are assessed for the quality of the facilities and furnishings. As damage is reported, the cost of repair/replacement is tracked, along with a description and the location of the damage. Each month, a summary of the damages in each living unit will be sent to its residents. Campus Living and Community Development staff will solicit information from the residents of the residence halls, suites, houses and apartments in order to hold the responsible student(s) accountable for the listed damages. Charges will be billed to the responsible parties each month.  If no party can be deemed responsible, damage will be billed equally among residents of the living unit. Hosts of social events, whether a group or individual, will be held responsible for damage in the area and immediate vicinity used for the event.

The Common Area Damage policy is one way that we can support community engagement. It is not intended to punish communities for damage caused to their common areas, but it is intended to encourage residents to hold their peers and themselves accountable for behavior that leads to damage. Ideally, the person who caused the damage will take responsibility for his/her actions. Likewise, a community can also help hold their peers accountable for the decisions individuals make.

You can reduce common area damage by:

  • Making sure that outside doors are not propped, so that non-community members are unable to enter halls and cause damage to your community. Do not let someone you do not know into your living unit;
  • Keeping your eyes and ears open in an effort to try to prevent others from damaging your community;
  • Talking to your First-Year Resident Assistant or Community Resource Assistant if you have information about specific common area damage or professional staff within the Campus Living and Community Development Office;
  • Letting your community know that you will not tolerate others causing harm to your living environment.
  • Playing an active role in the shared-governance of your community by reporting issues immediately to the Office of Facilities Management by way of submitted a work order through e-services (FAMIS).

Drugs

The use and/or possession of illegal/controlled drugs and drug paraphernalia in living units are prohibited. Students suspected of substance use will be confronted and a Campus Living and Community Development staff member, as outlined in the housing contract, may enter the associated room. Students may be charged with possession should illegal drugs be found in their room, whether or not the student is present at the time. They may also be charged with possession if they are in a room where drugs are present, or at any time drugs are found on their person or in their belongings. For additional information, please refer to the DePauw Student Handbook.

Event Registration

Students wishing to register an event in Rector Village or UOAH must contact the Campus Living and Community Development Office. The student host(s) will be required to attend an event management orientation prior to registering an event, which is available throughout the semester. Students wishing to register an event during Monon Bell or Little Five Weekend will need to schedule an individual meeting review their registration, risk reduction and event management plan. All events, regardless of whether or not alcohol will be present, should be registered.

Registration is required so that student hosts will have the opportunity to understand the responsibilities and liabilities associated with hosting an event. Students are responsible for ensuring that their behavior and that of their guests does not violate policies, laws, or rights of others. Because the actions of guests also impact members of the DePauw community, students assume responsibility for those they host in the community. Parties, events, and other situations involving alcohol may not be registered during the week, during Orientation or on the weekends prior to during exams. Events registered during Monon or Little 5 will require additional registration information.  

Students wishing to sponsor an event in the residence halls must contact the Campus Living and Community Development Office for a meeting with the professional staff member who oversees their community. Events registered in residence halls must be held in a first floor or basement common area and be alcohol-free. Individuals and student organizations can request to use residence hall lobbies and TV lounges through this process. Hosts of residence hall events are responsible for placing signs in the reserved area, cleaning up trash, and leaving the space in the condition in which it was found. Any damages or necessary excessive cleaning will be billed to the person or organization securing the reservation.

Fire Alarms

Residents and guests must vacate the residence unit any time a fire alarm sounds. Residents are expected to remain outside of the building at a safe distance until permitted to return to the unit by a member of the Campus Living and Community Development staff, Public Safety or Greencastle Fire Department. First-Year Resident Assistants and Community Resource Assistants will instruct residents at the beginning of the year where to meet in the event of a fire alarm or fire. In the event of a fire alarm or fire, residents of the following units should meet at the following locations:

  • Anderson Street Hall: On the Mason Hall lawn, across Anderson Street
  • Bloomington Street Hall: In the lot, across Anderson Street
  • Bishop Roberts Hall: At the GCPA, across Olive Street
  • College Street Hall: At the GCPA, across Olive and College Streets
  • Hogate Hall: Across Locust Street, at the corner of Howard Street
  • Humbert Hall: At the GCPA, across Olive Street
  • Longden Hall: Across College Street, in front of Kappa Alpha Theta
  • Lucy Rowland Hall: Across Locust Street, in front of the Union Building
  • Mason Hall: Across Locust Street, in front of the Union Building
  • Rector Village
    • Warne, Montgomery, Chabraja and Leis Halls: Across Anderson Street, near Beta Theta Pi
    • Reese, Holmberg and Strasma Halls: At the east end of the Rector Village Parking Lot
  • Senior Hall: Across Anderson Street, in front of residential units on sidewalk
  • UOAH units: Outside, across the street or at a safe distance away from the unit.

Fire Safety

Tampering with fire safety equipment, including fire extinguishers, emergency pull stations, and smoke detectors is a violation of University policy and Indiana law. Information about tampering with fire safety equipment will be forwarded to the Community Standards Office for review. Damaged smoke detectors, those missing batteries and/or tampering with fire extinguishers are subject to a replacement fee.

To ensure the safety of all residents (within a room, unit or building), items, such as tapestries, fabrics, flags,  etc., cannot be hung on ceilings, obstruct lighting or cover smoke detectors in any way.

The residents of each University-owned apartment or house are required to attend a program on fire safety before September 30th each year of their occupancy. Residents will be provided with the fire safety information regarding their unit upon move in and upon request. It is important for each resident to familiarize themselves with proper fire safety practices within their living unit, evacuation routes, exits and related emergency procedures. Bi-monthly inspections of fire safety equipment will take place each semester to ensure all equipment is properly working. Additionally, fire alarms tests will take place each semester o ensure fire safety equipment is working properly and residents are informed of safety information.

Furniture

The furnishings in the lounges, living rooms, and other common areas are provided for the use of all residents and guests. Residents may not move or remove furniture or other University-owned items from the assigned location to any other location within or outside the living unit (including student rooms). University storage facilities are extremely limited, and University furnishings cannot be stored within them. Any items left in the hallways, bathrooms, and kitchens will be assumed abandoned and will be removed. Students responsible will be charged for the replacement, repair or cleaning cost of any furniture not in place at check-out and billed for any furniture moved within the unit that are not returned to their original position upon check-out. Additional fees will be charged for personal furniture and other personal items that require removal and disposal by the Office of Facilities Management.

All indoor furniture must be kept inside at all times. Only furniture provided or purchased by students and designated for outdoor use can be used on outdoors. Students responsible will be charged for the replacement, repair or cleaning cost of any furniture not in place at check-out and billed for any furniture moved within the unit that are not returned to their original position upon check-out.

Grills

All students living in apartments or houses (UOAH) who want an outdoor grill for their unit must register the grill by setting up an appointment with the professional staff member who oversees their community.

Guests

A guest is anyone who is not assigned to or contracted for a particular room but is in that room or the living unit at the invitation of a resident. Guests visiting students in a residence community are required to observe the policies of that living unit. Hosts are required to escort their guests in the residence community at all times. Should a guest be involved in a violation of University policy, the student hosting the guest will be held accountable for his/her guest’s actions. Residents hosting guests should inform their guests of policies and monitor their behavior in the living units. Any DePauw student visiting a residence community in which they do not live are also required to observe all policies of that living unit.

All guests must leave the living unit when instructed by a University staff member. In addition, guests whose length of stay has been deemed excessive or to be disrupting the rights of one's roommate(s), may be asked to vacate the living unit. Each living unit has an open visitation policy unless the students residing in that living unit vote to establish visitation hours. Floor and hall lounges cannot be used to provide overnight accommodations for guests. Student rooms should not exceed two guests per occupant at anytime.

Healthy Living Communities

In order to be supportive of student lifestyle choices and to promote healthy living environments, DePauw University designates living areas as Healthy Living Communities. These communities intentionally support healthy life choices, and the students who choose to live in these environments commit to a lifestyle that refrains from the use of alcohol, tobacco and other drugs within their residential environment. As a result of living in these communities, students live in an environment that is free from the secondary effects of these substances and feel supported in their individual choice to refrain for using. Additionally, these communities offer specific resources, programs and events that support healthy life choices, provide for quiet environments conducive to studying, create intentional opportunities for social and interpersonal connections, and give students the responsibility to help set the standards of the community and empower them to uphold those standards.

Housing Closings

All residence halls and Rector Village close during Winter Break at the end of the fall semester, and will remain open during other scheduled break periods (Fall Break, Thanksgiving Break and Spring Break). Students who plan to remain in University Housing during open break periods must register in advance. Only residents who have registered will have access to the halls during these break periods.

Before breaks, information regarding closing and the deadlines to request extensions will be distributed to residents. Residents are expected to be aware of all deadlines and closing dates.  All extension requests will be due by the break extension deadline listed on the housing calendar. Failure to vacate the halls on time may result in a fee being assessed.

Students who live in UOAH are permitted to remain in their residences during break periods only if they notify the Campus Living and Community Development Office by the break extension deadline, which can be found on the housing calendar.

Inspections

University staff members may inspect student rooms and public areas at any time for acceptable standards of safety and hygiene, observance of campus living unit policies, regulations and requirements of University policy and public law and the maintenance and repair of equipment. University officials, including Campus Living and Community Development staff members, reserve the right to enter a student room (locked or unlocked) at any time it is deemed necessary for immediate resolution of problems such as policy enforcement, common area furniture removal, maintenance problems, illness, hazards and other similar emergency situations. For additional information, please refer to your housing contract.

Insurance

The personal possessions of each student should be included on their parents’ or legal guardian’s homeowner’s insurance policy or students should purchase a renter’s insurance policy for their personal possessions. Students should create a detailed inventory list of their possessions and/or take pictures/video of those possessions. Documentation should be kept by the parents or legal guardian with their homeowner’s insurance policy. Campus Living and Community Development and DePauw University are not responsible for the theft, loss or damage to personal belongings.

Keys

At the beginning of the year and when moving into a new room, residents will be checked out a key to their room as well as the outside door of their living unit for those residing in University-Owned Apartments and Houses (where applicable). University keys should not be loaned to others at any time. Residents are not permitted to copy any DePauw University key. Duplicate keys will not be accepted at check-out. Keys not returned at the time of check-out will result in a lock change charge of $75 for each interior and exterior entry door(s).

Should a resident lock himself or herself out or lose a key, a temporary key may be issued only to the room resident with proper identification. The temporary key may not be loaned to another person. Should the temporary key not be returned to the Campus Living and Community Development Office within 24 hours, an automatic lock change will be ordered and a lock change fee. The Campus Living and Community Development Office does not loan keys for students to use as an extra set of keys for friends or others.

Laundry Facilities

Students are not permitted to install washers or dryers in any University Owned Apartment or House that does not already have a washer and dryer installed. For units without washers and dryers, alternate facilities are available in Rector Village.

Neighbors

Our expectation of residents living in University-owned apartments and houses is that they will take an active role in creating a positive community with their Greencastle neighbors as well as with their fellow students. Residents have a responsibility not only to those living in their living unit, but also to their neighbors. We ask that residents remember they are members of the Greencastle community and that they treat community members with respect. Take the time to introduce yourselves at the beginning of the year to neighbors and work to foster good relations.

Noise

Residents are expected to respect the rights of others with regard to quiet time for studying and sleeping. In all residence halls and Rector Village, quiet hours are established as follows:

  • Sunday through Thursday: 10 p.m. to 8 a.m.
  • Friday and Saturday: 1 a.m. to 10 a.m.
  • Courtesy hours are in effect 24 hours a day throughout the year.

Every resident should respect their roommate(s) and neighbors by keeping noise to a reasonable level. Each individual floor may vote to change the quiet hours by setting hours longer than the above-specified times. During final examinations, 24 hour quiet hours will go into effect, starting at 7:00 p.m. on the final day of classes through noon on the last day of examinations.

During quiet hours, the noise level in the living units must be kept to a minimum. At all other times, respect for other community members’ rights should be of the utmost importance. Stereo speakers cannot be directed out of the windows/doors or used outside of the living units at any time.

Neighborhood quiet hours, determined by the city of Greencastle, regulate that sound or noise should not be intrusive to your neighbors at any time. Quiet hours for Greencastle are between 10:00 p.m. and 8:00 a.m. every day.  Twenty-four hour courtesy hours are always in effect.

Occupancy

All residence hall rooms, apartments and houses must be kept at full occupancy. Campus Living & Community Development reserves the right to assign a resident to any vacancy or cancel a housing contract and require the residents to move into residence halls or other University approved housing if the minimum capacity required for the apartment or housing unit is not maintained at all times during the academic year.

Parking

Students are not allowed to park on the street in front of neighbors’ property. Parking must only take place in clearly marked lots and at the curb directly in front of a UOAH unit. Public Safety will ticket students in violation of this policy. Parking in the neighborhood is a potential source of conflict with our city neighbors. For more information about parking, please refer to the Public Safety website.

Postings, Signs & Banners

Only campus offices and academic departments can submit advertisements for posting in the residence halls. All postings should include the name of the sponsoring office and academic department (e.g. Intercultural Life, Student Life, Psychology department, etc.). Only recognized student organizations and University offices can post in the residence halls. All postings should include the name of the sponsoring organization. Sponsors shall limit postings to one copy of each flyer per designated bulletin board. Any item not adhering to these guidelines will be removed. Damages resulting from hanging posters, signs, etc., may result in charges being assessed to the group or organization that sponsored the advertising.

All signs and flyers should be attached to the designated campus bulletin board on the main floor of the residence halls. Floor bulletin boards are for the use of each floor community and are under the supervision of the student staff and residents of the floor. No flyers of any kind should be distributed to student rooms. Postings are not to be affixed to glass, walls, doors or bulletin boards not designated for postings. Additionally, postings should be affixed with thumbtacks or staples rather than tape.

Student organizations wanting to publicize events can submit a PDF of their advertisement to Campus Living and Community Development via email to be shared through our social media outlets. Once the advertisement is approved, Campus Living and Community Development will follow-up with the student organization, confirming their document and date they want it posted online.

All signs, banners or posters which are visible from the outside of University owned living units must be approved by the Campus Living and Community Development Office prior to being displayed. All unapproved signs, banners or posters will be removed.

Prohibited or Restricted Items

Some items are prohibited or restricted in University owned living units in order to ensure a safer environment.

  • Air Conditioners. Students are not permitted to install individual air conditioners in the living units. All students who have a special health request or medical need should contact Student Disability Services by calling 765- 658-6267.
  • Animals. For the health and safety of residents, animals (other than fish in an aquarium 5 gallons or smaller and service dogs or emotional support animals as defined in this document) are not permitted for any length of time in any area of living units, including student rooms and common areas. In addition, food intended for animals may not be placed on or around the exterior of a living unit.
  • Electrical Appliances & Accessories.No appliances in student rooms may have an exposed heating element and all appliances should be university-approved.
    • Extension cords are prohibited. Residents should use surge protectors as an alternative. 
    • The following are some examples of appliances that may be used in student rooms: clock, fan, personal computer, microwave, refrigerator, stereo, TV and DVD.
    • The following are some examples of appliances that do not meet these standards: toasters or toaster ovens, electric grills or presses and coffeemakers with hot plates.
  • Flammables. Candles, incense, lanterns, fireworks, flammable fluid or having any open flame are prohibited. Students needing to burn incense for religious or cultural ceremonies must gain permission from the professional staff member who oversees their community prior to the ceremony. Possession and/or use of explosive or incendiary devices (including firecrackers, bottle rockets, etc.) are strictly prohibited.
  • Lamps & Lighting. Certain types of lamps and lighting are prohibited due to fire hazard. No halogen lights are to be used in any University-owned housing. Lights in tubes/tracks may be used as an alternative to string lights, which tend be a safer alternative. Should students wish to use string lights, they must be plugged directly into the wall (not into an extension cord of any type) and they cannot be hung or placed in restricted areas (e.g. ceiling, roof, etc.). Lights on strings may be used on the exterior of living units with the permission of the professional staff member who oversees that community.
  • Live Trees. Live, cut trees (those without roots) are not permitted in student rooms or common areas in the living units.
  • Lofts. The use of home built or other lofts purchased or rented outside of the University are prohibited.  Most of our furniture sets are loftable.  Some require the rental of loft kits.  Others do not require any additional tools or supplies. Information about lofts can be found on Facilities Management’s webpage.
  • Recreational Equipment. Pools, slip-and-slides and slacklines are prohibited for all University Housing properties (Residence Halls, Rector Village and UOAH). All other stationary recreational equipment must be approved by the Campus Living and Community Development Office.
  • Satellite Dishes. Satellite dishes are not permitted in or around any University owned apartment or house. Residents are provided with free campus cable.
  • Sports. The playing of sports or recreational activities is not permitted in the residence units (i.e., bouncing balls, throwing footballs, or playing racquetball, tennis, golf, etc.).
  • Wall Decorations and Painting. Residents will be financially responsible for damage, as determined by University officials, to walls and doors caused by hanging any decorations. The painting of walls, doors, furnishings, or any other fixtures in student rooms is not permitted. The painting of posters and similar work that could damage floors should not be done in indoors. Items, such as tapestries, fabrics etc., cannot be hung on ceilings that obstruct lighting or cover smoke detectors in any way.
  • Water beds. Water beds are not permitted in the residence units.
  • Weapons. Firearms or weapons (including BB and airsoft guns, bows and arrows, knives/swords/daggers with blades longer than four inches, explosives and any type of launcher) are not permitted in living units. Residents with questions about whether an item in their possession would be considered a weapon should consult the professional staff member who oversees their community immediately to make a determination. 
  • Wheeled Transportation. Motorized vehicles are not permitted inside residence halls. If a resident brings a bicycle or scooter into a residence hall, it may be parked or stored only in the owner’s room. Such non-motorized vehicles will not be permitted in common areas and those found in unauthorized areas will be removed. The owner is responsible for any damages caused by storing a non-motorized vehicle in the residence hall. Riding bicycles, scooters and skateboards and using rollerblades inside a living unit is prohibited.

Restricted Areas

No persons may occupy parts of the living unit not intended for occupancy (i.e., basements, attics, garages or roofs), nor can these areas be used for storage. The Campus Living and Community Development Office keeps the basements of the apartments and houses locked. However, some students may feel safer having access to their basement during severe weather. Access may be granted by meeting with the professional staff member for apartments and houses and only available during seasons with a high likelihood of severe weather. Unannounced inspections of units with basement access will be conducted to ensure safety and use standards are met. Any resident determined to be misusing basement access will lose access privileges and may be subject to disciplinary action.

Students are not permitted on the roofs, ledges or balconies of University owned housing. This includes all fire escape areas and balconies accessible only by windows as well as flat-roof areas. These areas are not constructed to withstand frequent traffic and damage to the roofing or structure could result.

Should a student store items in a restricted area(s) the, Campus Living & Community Development Office and DePauw University are not responsible for any lost or stolen items.

Room Changes

Room change requests can be made at the Campus Living and Community Development Office during regular business hours. An appointment for the student(s) to meet with the professional staff member who oversees their community is required to discuss room change options and possible roommate mediation. Room changes must be approved prior to moving. The Campus Living and Community Development staff member will outline the detailed room change process after the move is approved. Room changes are reserved for irreconcilable roommate relationships, other urgent needs, or emergencies as determined by the Campus Living and Community Development staff. Moving prior to receiving approval could result in referral to the Community Standards Process.

Security

Exterior doors must not be propped at any time. Any unlocked or propped doors should be immediately reported to Public Safety or a Campus Living and Community Development staff member. Residents only have access to the residence hall or building in which they live and to the outside doors adjacent to the dining facilities and The Den in Longden Hall during hours of operation. Campus Living and Community Development DePauw University are not responsible for the theft, loss or damage to personal belongings.

Severe Weather

During a potentially serious weather situation, emergency notifications are sent via text message and/or email in instances where tornado warnings have been issued for the campus area. During tornado warnings, an outdoor siren will also activate. 

Please monitor weather via TV, radio and/or apps on smartphones when conditions outside indicate the potential for a weather system.  Do not wait for your RA or a text message to take action to protect yourself.  Serious weather conditions can progress rapidly and there may not always be time for alerting systems to activate. 

In the event that severe weather threatens, a tornado warning siren/emergency notification is activated, or if you are instructed by a University staff member, residents of residence halls are required to vacate their room and move to a location designated for each living unit.  Those locations are as follows:  

  • Anderson Street Hall: Basement level
  • Bishop Roberts Hall: Basement level and tunnel connecting to Longden Hall
  • Bloomington Stret Hall: Basement level
  • College Street Hall: Basement level
  • Hogate Hall: Basement level
  • Humbert Hall: Hallway near laundry room
  • Longden Hall: Basement level and tunnel connecting to Bishop Roberts Hall
  • Lucy Rowland Hall: Basement level
  • Mason Hall: Basement level
  • Rector Village: Interior walls, away from windows and doors
  • Senior Hall: Basement level
  • UOAH units: Interior walls, away from windows and doors

The Campus Living and Community Development Office keeps the basements of the apartments and houses locked. However, some students may feel safer having access to their basement during severe weather. Access may be granted by meeting with the professional staff member for apartments and houses and only available during seasons with a high likelihood of severe weather (please refer to the “Restricted areas” section). Additional information about emergency preparedness can be found on the Public Safety website.

Smoking

All DePauw University residence halls and University-owned houses and apartments are completely smoke-free. Students choosing to smoke outside of the residence halls are required to do so a minimum of 40 feet from the building. All cigarette butts are to be disposed of in a proper receptacle.

Solicitation

Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service, employment or to encourage support for or membership in any group, association or organization. Soliciting in common areas of living units is restricted to recognized student organizations. Campus organization fundraising events or solicitation are not permitted in residence units unless special arrangements are made with the Campus Living and Community Development Office. All door-to-door solicitation is prohibited. Commercial advertising signs, posters and fliers may not be distributed or posted in living units.

Trespassing

Unauthorized persons in campus living units can be charged with trespassing. Identification must be shown upon request of a staff member or University official.

Waste Management

DePauw University will provide trash cans and recycling containers. All trash and recycling must be placed in designated receptacles and should never be placed in restrooms or hallways. Improper placement of trash may result in a cleanup fee to the resident(s) responsible or Common Area Damage charges for the community.

For UOAH  residents, DePauw University will provide trash dumpsters and recycling containers in the area of the apartments and houses. Residents are responsible placing these items in the appropriate areas. Please note that there is no curbside trash pickup for residents of UOAH. Trash will need to be taken out in a timely manner. If trash is not at the designated location on time, the University may remove it and the residents will be charged hauling fees.  All house and apartment units have a designated location for trash storage. All trash should be contained to this designated area at all times. Scattered trash or improper trash storage is not permitted.

In Rector Village, DePauw University will provide trash cans or trash dumpsters and recycling containers. Residents are responsible for the removal of trash from their assigned living facility and placing it in the provided trash dumpster.  All trash should be contained to this designated area at all times. Scattered trash or improper trash storage is not permitted.

Windows

Window screens and/or windows must not be removed at any time. Students will be billed for screen replacements or reinstallation. Excessive noise coming from windows is prohibited. Stereo speakers, bullhorns, and other devices may not be directed out windows of university owned living units. Additionally, items may not be passed through the windows, regardless of intent. Throwing, tossing, or dropping of items from windows is prohibited.

Leaving windows open during certain weather conditions could result in poor air quality within the individual room or unit. Additionally, during severe weather, such as below-freezing temperatures, leaving windows open could result in pipes freezing or other significant facilities-related concerns. It is advised to follow directives outlined from regular and seasonal e-mail messages from the Office of Facilities Management and Campus Living and Community Development.