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Upperclass Housing Application Process

Resources & information about our housing application process for sophomores, juniors & seniors

Information provided below will cover the following topics. Please be sure to familiarize yourself with this information and contact the Campus Living and Community Development office should you have any questions.

Process Overview

Beginning on February 18, 2015 at 8 a.m., we will open what is called the “opt-in process” on our Residence website for the three different selection processes we will be running:  (1) Houses, Apartments and Rector Village, (2) Substance-Free Upperclass Halls, and (3) Upperclass Halls. Residence allows us to simply make these processes available to students without requiring you to fill out an application.  Only students who are currently enrolled at DePauw are eligible for this process and students who have applied to study abroad in the Fall are not eligible for these processes.  In addition, these processes are only for those students who intend to live in University-owned housing in the Fall.  Students who plan on living in their Greek Chapter houses in the Fall should not participate in this process.  Once you have been placed in housing, there is a $250 contract breakage fee if you choose not to live in University-owned housing. For a full timeline of the Upperclass Housing Application process, click here.

Opting-in and Forming a Group

When you log into Residence, you will see the process(es) for which you are eligible.  You’ll be able to opt-in to any of these processes and then will be asked to form groups, although you are not required to do so.  Forming a group is easy.  Simply talk to your friends and form an even numbered group from 2 to 10 students. Once you’ve done this, you’ll designate someone in the group to be the leader and this person can take your individual roommate codes from Residence and build the group in the system. 

You can log into Residence any time and see if you’ve been added into a group.  Students are free to opt out of a group or selection process until the opt-in period ends on March 11, 2015 at 5 p.m.  Any time a student is added to or dropped from a group, a system message goes out to the members of the group.

Where am I eligible to live?

Location No. of spaces available Sophomore Junior Senior Healthy Living Designation
Residence Halls 235 X X X If requested
Rector Village 112   X X (see below)
Rector Village (Healthy Living) 30   X X Strasma and Holmberg Halls
Student Organization Houses TBD X X X If requested
UOAH 197   X X If requested
Senior Neighborhood 258     X If requested

Students living in University-owned housing are required to be on a meal plan per their contract. For questions about meal plans, please contact the ID Card office, located in the lower level of the Union Building. 

Some locations within UOAH are designated as a No Event Registration Neighborhood.  Students residing in the No Event Registration Neighborhood will have the opportunity to live in a more quiet setting, which meets the needs of students and the Greencastle neighbors. All of the Community Living Policies apply, except that students living in this neighborhood can only host gatherings with fewer than 10 guests. For a complete list of unit designations, please see our webpage.

An Important Note about Group Sizes

For the past few years, we have had far more 2 person groups apply for housing than we have two person units available.  For the 2015-16 Academic Year, the University will no longer be leasing the Little Rock Apartments.  This means that there will be very few two person units available.  Two person groups will have the option to select into a larger unit if there are not two person units available but you should consider forming a larger group before the opt-in process closes so that you can have more control over the students with whom you live.  For a full list of our housing inventory with the capacity of each unit, please explore our upperclass housing pages here

Selection Process – Houses, Apartments, and Rector Village

Once the opt-in period closes, we’ll begin with Houses, Apartments, and Rector Village selection.  CLCD staff will assign selection times to groups.  Selection times will be offered in descending order of group size from largest to smallest.  Within group sizes, priority will be assigned to those groups with the greatest number of seniors.  When the seniority among groups is equal, selection times will be randomly assigned.  Students will choose housing in 15 minute increments.  The group leader will be designated to choose on behalf of the group and they will only be able to choose from units that accommodate the size of their group.  Groups can change leaders at any time by having the current leader designate another group member.  Smaller groups will be able to move up to larger units if they are available.  Odd numbered groups will be given selection times after the larger full groups.  For example, a three person group will get a selection time after all the four person groups have selected, regardless of group seniority. 

Selection times for Houses, Apartments, and Rector Village will be as follows:

March 16, 17, 18, and 19 from 2 until 10 p.m. in 15 minute increments

Selection Process – Healthy Living and General Upperclass Residents Halls

Once the Houses, Apartments, and Rector Village process is complete, we’ll move to Healthy Upperclass Halls.  When that process is complete, we’ll go on to General Upperclass Halls. We anticipate that a larger incoming class will make it necessary to use Lucy Rowland Hall for first-year students. We anticipate re-opening Senior Hall in the Fall and will re-open Bloomington St. Hall if need be.

Similar to the Houses, Apartments, and Rector Village process, students will opt in and can form even numbered groups from 2 – 10 students. Once we have closed the opt-in process, we will send students a brief preference form which will be due prior to Spring Break.  We will place students into upperclass residence hall housing during Spring Break.  Placing groups into the upperclass residence halls presents challenges in terms of trying to place groups together. Invariably, we have more requests for single rooms than we have single rooms to use. We will place students in upperclass residence halls in a way that efficiently uses space and honors the requests of students with seniority. Students will be notified of their housing assignments no later than March 31, 2015.