How to Prepare for Arrival - Exchange Students (J-1)
Congratulations on your admission to DePauw University. Exchange students who study at DePauw have amazing opportunities for academic, cultural and linguistic immersion. Read the important information below about preparing for arrival, orientation and maintaining valid J-1 immigration status.
The steps below are important preparations for your academic program in the United States. Review this list, and complete the New International Student Checklist no later than July 1st.
1. Obtain DS-2019 Certificate of Eligibility immigration document
When you are notified that you have been officially admitted by DePauw's Office of Admission, the International Student Services (ISS) staff will become your primary contact as you prepare for arrival. ISS staff will request any final documents missing from your application that are necessary to issue your DS-2019 Certificate of Eligibility immigration document. Required documents include the completed exchange student application, bank statement demonstrating enough funds to cover your exchange program expenses (see admission letter for total required amount) and a copy of your passport photo/expiration page. ISS will send your DS-2019 Certificate of Eligibility by FedEx between the dates of May 15 - June 15, along with additional information from DePauw that will help you prepare for your academic program.
2. Pay the I-901 SEVIS fee.
Once you receive your DS-2019 Certificate of Eligibility immigration document from DePauw, your next step is to pay the required I-901 SEVIS (Student and Exchange Visitor Information System) fee of $180. Print and keep your receipt; this is an important piece of your immigration documentation that you will need to take to your visa interview appointment and as you enter the United States.
3. Apply for J-1 Exchange Student visa & schedule a visa interview appointment.
When you have obtained both the DS-2019 and the I-901 SEVIS fee payment receipt, you will be able to schedule a visa interview appointment. Be sure to check your US Embassy or Consulate's website for the most up-to-date visa application requirements, as they can change at any time.
Generally, the following documents are necessary to apply for a J-1 Exchange Visitor visa for the United States:
- DS-2019 Certificate of Eligibility immigration document issued by DePauw
- Copy of your I-901 SEVIS fee payment receipt
- DS-160 Nonimmigrant Visa Application
- Receipt for payment of the I-160 visa application fee
- A passport that is valid for at least the next six months (preferably longer)
- A recent, passport-sized photo of yourself
- All previous academic records
- Copies of official score reports for any standardized tests you have taken (SAT, TOEFL, IELTS, etc.)
- Admission letter from DePauw
- Original financial documents that demonstrate your family’s ability to pay your education expenses. Such documentation may include bank statements, investment documents or other official sources of income.
- Documents showing any sponsoring program, scholarships or financial aid from other sources, such as governmental or non-governmental organizations. For example: UGRAD World Learning, BCA Abroad, JASSO scholarships, etc.
- Evidence that you have strong ties to home and intend to return to your home country.
4. Submit your Immunization Record in English through Med+Proctor.
All new DePauw students must submit a completed Immunization Record before arriving to campus. Please be sure to complete your immunization record as soon as possible by following the instructions on DePauw Health's website.
5. Automatic enrollment in DePauw's international student insurance policy, or apply for optional International Student Insurance Waiver.
All DePauw students are required to participate in DePauw University's health insurance plan, unless you are approved for a waiver. Exchange students are also required to maintain acceptable health insurance throughout the duration of their stay in the United States as a part of J-1 immigration requirements. Learn about DePauw's insurance on this page of DePauw Heatlh.
Students interested in learning more about requesting approval to purchase an alternative (non-DePauw) insurance policy from home, should follow the procedure outlined on DePauw EIIA plan website.
6. Schedule travel to arrive to campus on the first day of International Student Orientation.
Exchange students must report to campus on the date listed in your admission letter to begin your exchange program with International Student Orientation. We strongly encourage you to wait until you have received your DS-2019 and J-1 visa to purchase your airline tickets. Students cannot access their on-campus living units before the first day of International Student Orientation.
7. DePauw Housing Application
Your housing application will be available to you in DePauw's Residence portal - https://depauw-residence.symplicity.com. Your username and password will be your DePauw network credentials; this will be your full DePauw email address and your eServices password.
Please expect to receive an email message from Campus Living and Community Development with detailed instructions on how to complete the application. Additional information and helpful resources may be found on Campus Living and Community Developments website at http://www.depauw.edu/studentacademiclife/campusliving/helpfulresources/
8. Request courses for your first semester
Review the open courses (those are courses that have free spaces for additional students) in our online Schedule of Classes. When you arrive at the Schedule of Classes, limit your search to available courses by clicking "Show only open classes". Please note that you will have the chance to adjust your class schedule (add or drop classes) and receive academic advising once you are on campus for orientation.
9. Log into your online DePauw student account & create your password.
Instructions and log-in information will be sent to you by email, and a paper copy will also be sent along with your immigration documents. When you use the provided username and password to log in for the first time, you will be asked to create new password for future use. For any questions or problems with logging into your online DePauw student accounts (e-Services, DePauw email, etc.), contact DePauw's HelpDesk by email at firstname.lastname@example.org.
10. Request an airport shuttle in the New International Student Checklist.
11. Learn when your first payment for student fees will be due & how to make payments.
DePauw's Cash Receipts Office processes charges for student tuition and fees and receives all payments. Learn more here about when tuition and fees are charged, when payments are due and how to make payments to DePauw University. Your first bill will be posted approximately one month prior to your first semester and should be paid by within 30 days to avoid late fees.
12. Confirm whether you would like to order a Bedding Package in the New International Student Checklist.
All new international students have the option to request that we provide you with a “bedding package” on the day you arrive to campus. Requesting a bedding package will allow you to carry fewer items in your luggage. Bedding packages cost approximately $25 and include sheets for your bed, a pillow and pillowcase, a bath towel and a blanket. These items should help you during your first days on campus. You will also have the chance to shop at Walmart during International Student Orientation to purchase additional bedding, personal or household items. To request a bedding package, send an email to email@example.com.
13. Contact with your new roommates & Global Partner.
14. Communicate with ISS staff if you have any questions by emailing firstname.lastname@example.org.