Resources for Students
Forms and Documents
Forms and documents for international students provided by DePauw University International Student Affairs (ISA).
Academic Support Services
Get to know more about the academic support and services, including advising, access to resource centers, tutoring and additional services offered at DePauw.
International Student Programs
During your time here, the International Student Affairs office coordinates programs to ensure the growth, community building as well as assisting with cultural adjustment. You can find more information about the programs here.
Learn more about how to make payments as an international student here.
Health Resources & Insurance Requirements
DePauw international students are automatically enrolled in continuous insurance coverage to provide important access to medical services throughout their academic program.
Policy & Overview:
Enrollment is Automatic All new and returning international students will be automatically enrolled unless you successfully apply for a waiver. For more information, please refer to DePauw Health's website here.
All international students are required to maintain continuous insurance coverage that is approved by DePauw University. DePauw currently works with EIIA and United Healthcare to provide medical and emergency insurance coverage for international students. This insurance policy is compliant with the United States' Affordable Care Act and meets the US Department of State’s insurance requirements for J-1 Exchange Visitors. DePauw's EIIA insurance policy provides medical and emergency insurance coverage to students anywhere in the world, except in their home countries. The plan includes routine visits to doctors' offices, emergency hospital visits, specialist care, prescription drug reimbursement and maternity coverage. Eye and dental injuries are covered, but routine eye or dental services are not included in this policy. Learn more here about what medical and emergency services are covered by the insurance policy. If you have questions about waiving or purchasing insurance, or general health insurance questions, please contact Stevie Baker-Watson, Associate Vice President for Campus Wellness, at email@example.com.
All DePauw students have access to basic health and counseling services at The DePauw Wellness Center, our on-campus student health center. The DePauw Wellness Center includes the following offices:
Student Health Center - Students can make appointments to receive medical exams and services from a team of doctors and nurses. Learn more here about what the Student Health Center can provide for students.
Counseling Services - In the US, university life can become stressful due to a busy schedule, rigorous academics and living in a new environment. It is common and encouraged for university students to schedule regular appointments with counselors who can help them manage stress in healthy ways so that they can focus on their academic work and develop positive relationships. Our Counseling Services staff is a diverse team of professional counselors who are experienced working with students and offer services in English Mandarin and French.
Emergencies - DePauw students should dial "911" (the United States' primary emergency response system) from any phone if they or someone else experiences a medical or mental health emergency. Students can also contact DePauw's Public Safety office in any kind of emergency situation, and Public Safety will contact the necessary emergency response service.
Local resources - Students can also access medical providers and mental health services in Greencastle and surrounding cities, when necessary. Students should always call the doctor's office prior to their appointment to verify if the doctor accepts LewerMark insurance. Students can ask International Student Affairs for assistance if they have questions about whether a specific doctor or medical provider accepts DePauw's international student insurance.
Dental and Vision Insurance Plans - Dental and Vision coverage is usually an add-on or a separate plan that is available for purchase in the USA. International Students at DePauw University are not required to have dental and vision coverage. There are a number of providers that offer different plans for students willing to obtain one. LewerMark also has partnerships with such providers and includes some information on it here on their website.
EIIA Plan Brochure, Plan Summary, Apply for Waiver - Insurance provider for DePauw University for 2019-20 academic year
DePauw student LewerMark Insurance Portal - Health Insurance Information for returning students only. Valid until Aug. 1, 2019. Print insurance ID card, policy documents & resources
DePauw Student Health Center - Schedule medical appointments & resources
DePauw Counseling Services - Schedule counseling appointments & resources
Putnam County Hospital - Emergency medical services & in-patient care (surgery or overnight) located 5 minutes from campus
Putnam Prompt Care - Walk-in, medical clinic for evenings & weekends located inside the hospital (cheaper and better for non-emergency needs after regular business hours)
The easiest way to start legally driving in the United States upon arrival is to obtain two documents from your home country before coming to DePauw:
1. A valid driver's license from home, and
2. An "International Driver's Permit"
Based on a 1949 United Nations treaty on international road travel, most countries around the world accept this combination of a home driver's license (unexpired) and International Driver's Permit (IDP), which translates the home driver's license into English and other predominant languages. You can use these to drive legally in the US for up to one year, as long as they don't expire. It is recommended that students switch to an Indiana driver's license before that first year ends, as Indiana driver's licenses are more easily recognized by local authorities.
Driving and driver's licenses are regulated by each state, so students should reference Indiana's driving laws and application procedures on the website of the Indiana Bureau of Motor Vehicles.
Students can apply for their first driver's license in Indiana at any time. The first step to getting an Indiana driver's license is to apply for an Indiana Learner's Permit, which is issued as a training period for new drivers to practice driving. After completing the learner's permit, students will be eligible to apply for a regular Indiana Driver's License.
Visit the International Student Affairs office or email firstname.lastname@example.org to receive the current list of required application documents and to request the necessary letters you will need from DePauw in order to apply for your Indiana Driver's Permit or License.
Social Security Number
The United States' Social Security system provides some pension and insurance benefits to US residents. Anyone who is employed is required to apply for a Social Security Number in order for the employer to withhold the appropriate amount of Social Security taxes from the employee's pay.
All international degree-seeking and visiting exchange students are eligible to apply for a Social Security Number upon receiving their first job offer from an on-campus or off-campus employer in the United States. Students must apply for a Social Security Number prior to beginning employment and can apply up to 30 days prior to their employment start date. Applications must be submitted in person, and the nearest Social Security Administration office is located in Crawfordsville, Indiana - approximately 35 minutes from Greencastle.
SUGGESTED DOCUMENTS TO APPLY FOR A SOCIAL SECURITY NUMBER:
This is a suggested list of application materials. Be sure to check the most up-to-date information about required documentation to apply on the Social Security Administration's web pages.
Completed Form SS-5 Application for a Social Security Number (one original and one photocopy)
Original and photocopy of your complete I-20 or DS-2019 Certificate of Eligibility immigration document
Original passport and photocopy of your biographic/expiration page(s)
Photocopy of your F-1 or J-1 visa (stamped in your passport)
Printed copy of your I-94 Departure Record
Letter verifying your employment details from your on-campus or off-campus employer. (templates available here)
Letter from DePauw's International Student Affairs office verifying employment eligibility and valid immigration status. Make your request by filling out the Social Security Document Request Form available here.
Letter from DePauw's Office of the Registrar verifying your on-campus residential address. Make your request by visiting the office in person or by emailing email@example.com.
You can also visit the International Student Affairs office or email firstname.lastname@example.org for more information.
UPDATE: The deadline to submit your federal taxes has been moved to May 17, 2021. See more information here from the IRS.
All international students are required by law to submit tax forms regardless of whether they earned an income while in the United States. The information below outlines what forms are required when international students submit their tax documents, depending on that individual's unique circumstances. The office of International Student Affairs cannot advise students specifically on how to file, but seeks to help clarify procedures, answer frequently asked questions, and host informational tax workshops.
The number of forms that students are required to file differs for each student, given their home country, scholarships and income for a given tax year. While some students will only need to file one document, others may need to submit more than one form based on their specific circumstances.
What kinds of tax forms might you have been issued by DePauw or an employer off-campus?
1042-S: This form is used to report any taxable scholarship or grant funds (Extended Studies, summer research, prize money for an Art competition, etc.) or financial awards you have earned that pay for your board fees (meal plan) or expenses other than tuition. Only students to whom these circumstances apply receive a Form 1042-S. The original Form 1042-S is mailed to your home address, but a copy can be requested by contacting the DePauw Business Office.
W-2: Each employer you work for, including DePauw, must issue a Form W-2 to report to both you and to the government any income it paid to you in exchange for employment throughout the year. This is taxable income.
1099: This form is used to report any "miscellaneous" income paid to you by DePauw or another employer. For example: Prize money awarded from an art competition. This is taxable income.
**If you do not have a Social Security Number (have not yet had a job in the US) but DID RECEIVE A FORM 1042-S that reports taxable scholarship you received in the most recent tax year (grant awarded for on campus research, financial award for being an RA, Mentor or Ambassador, etc.), you will need to visit an Internal Revenue Service (IRS) office in Indianapolis or another nearby city in person to apply for an Individual Taxpayer Identification Number (ITIN). Learn more about requirements and applying for an ITIN as an international student or scholar here.
Every spring semester, International Student Affairs provides students and scholars with access to Sprintax, a tax preparation software designed specifically for you. The link to the Sprintax login page can be found below. Please note that the login password changes on a yearly basis and will be shared with you by ISA in the Spring (during in-person tax workshops for students on campus; recent graduates and current students studying off-campus will receive this information by email). ISA will host tax workshops in the spring semester when you can complete your tax software, receive general information about tax requirements, and ask questions.
Green Castle offers a variety of grocery and other stores near DePauw University.
Kroger - 821 Indianapolis Drive Green Castle, IN 46135. 7 minute drive from CDI building.
Aldi - 65 Putnam Plaza Green Castle, IN 46135. 9 minute drive from CDI building.
Walmart - 1750 Indianapolis Drive Green Castle, IN 46135. 8 minute drive from the CDI building.
Myer's Market - 302 E. Washington Street Green Castle, IN 46135. 3 minute drive from the CDI building, 14 minute walk.
A list of restaurants around campus can be found here.