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March 4 Travel Safety Advisory

DePauw University Travel Safety Advisory: March 4, 2020

This message is a follow up to the message shared with the DePauw University community on March 2, 2020.

What’s new

  • Travel restrictions implemented

  • 14-day Self Quarantine before returning to campus after travel to CDC level 2 and 3 COVID-19 areas

  • DePauw Traveler Information Form

  • Supporting our students and scholars overseas

New travel restrictions for the DePauw community

DePauw University is restricting all travel for faculty, students and staff to any country the Centers for Disease Control and Prevention has identified with a level 3 or higher travel advisory as it relates to the New Coronavirus (COVID-19). As of March 4, 2020, this includes: 

  • China

  • South Korea

  • Italy

  • Iran

The coronavirus situation is evolving rapidly and all travelers, especially in or around the areas most affected by COVID-19, need to be aware of the possibility that new travel restrictions, transportation cancelations, or periods of required isolation could be put in place while travelers are overseas.

In response to the coronavirus COVID-19 outbreak, governments worldwide are implementing travel restrictions quickly and with little notice. Please be watchful of this if you intend to travel outside the U.S. You may be stranded in a country and unable to return due to evolving restrictions.

View the most up-to-date advisories on the CDC and State Department websites.  

Travel Plans to COVID-19 Area in the U.S. and abroad and DePauw Traveler Information Form

While the risk of coronavirus COVID-19 in the U.S. remains low at this time and there are no confirmed cases in Indiana or at DePauw University, we continue to prepare for a potential outbreak or pandemic. Recent developments in California, Oregon and Washington state suggest the virus may now be present in the Western United States. The federal government is working closely with state, local, tribal, and territorial partners, as well as public health partners, to respond to this public health threat.

As you plan for Spring Break travel, please note the following advice. We encourage you to follow the information on the CDC website regarding travel available here

We also ask that those with travel plans during Spring Break self report their anticipated plans using this form: https://www.depauw.edu/preparedness/travel-reporting-form/. Questions about reporting your travel plans can directed to Student Academic Life at (765) 658-4279 or studenacademiclife@depauw.edu

Travel within the United States in areas with no COVID-19 cases is considered low risk. This is a rapidly evolving situation and the risk assessment will be updated as needed.

Based on CDC and State Department travel guidance, DePauw University recommends against personal travel to China, Italy, South Korea, Iran and Japan during spring break. These areas are experiencing community spread of COVID-19. The CDC also recommends all travelers reconsider cruise ship voyages into or within Asia at this time. The situation is changing rapidly, and other countries could be added to the CDC list in the coming days and weeks.

If you travel internationally during spring break, please consider the following:

  • Understand and routinely check any travel and border restrictions in transit, at your proposed destination, and upon your return, such as denial of entry or a mandatory 14-day quarantine on arrival.

  • Allow additional time for arrival procedures, or when passing through affected area   airports, taking into account temperature and health screenings.

  • If you are traveling or transiting from COVID-19 affected areas, anticipate more stringent scrutiny and reconfirm the status of flights with your carrier or the airport.

  • Follow all official directives by authorities.

  • Monitor developments through the U.S. State Department and CDC websites.

  • Do not travel if you are sick; travelers who are sick risk being quarantined and health testing.

Quarantine after returning to the U.S. from abroad

  • If you are returning from a country which has no confirmed cases of the virus, there is nothing additional you need to do at this time. If you have questions about your travel health or specific situation, please contact DePauw Health: +1 765-658-4555.

Travel Cancellation Insurance

If DePauw employees are planning DePauw-funded international travel, until further notice, DePauw University has authorized the purchase of additional Cancel for Any Reason (CFAR) international travel cancellation insurance for the duration of your planned travel.

Students planning to participate in DePauw-sponsored international travel are strongly encouraged to purchase comprehensive travel cancellation coverage to protect their resources as well.  

Please review all restrictions in the coverage and anticipate comprehensive may only cover up to 75-80% of your travel costs. Please utilize the following resource to identify potential insurance policies: Insuremytrip.com

Visitors to the DePauw University Campus:

Until further notice,visitors who have been in countries with a level 2 or 3 CDC travel health alert within the last 14 days, including job candidates, visiting students, guest speakers, or others visiting DePauw in an official capacity, are asked to either postpone their travel to campus, or make arrangements for virtual meetings with their DePauw hosts. For the most up to date information about visiting campus, please visit this link.  

Students and faculty currently overseas

The Critical Incident Management Team, Hubbard Center and the International Risk Assessment Committee are closely monitoring the developments associated with this virus worldwide and communicating with the students who are currently studying overseas with university programs. We are advising these students to follow the guidelines of their programs and the safety and public health measures they recommend. As of March 3, 2020 we have asked students studying in countries identified by the CDC with a Travel Advisory level 3 due to concerns related to the coronavirus to return to the US and self quarantine away from DePauw’s campus. Please contact DePauw Health for questions and instructions. Students in countries with a CDC level 2 or lower are asked to heed guidance from their hosts abroad. 

Planning and preparations

While the risk of coronavirus COVID-19 in the U.S. remains low at this time, DePauw University continues to prepare for a potential outbreak. The Critical Incident Management Team the International Risk Assessment Committee will continue to discuss and monitor CDC guidance as it relates to international educational travel and its implications for summer programming. These two committees have been leading the strategy and preparations associated with contingency planning and meeting with partners across the university and coordinating with local and state health departments and hospitals since early January.


Please refer to the following resources for more information about COVID-19 developments and recommendations for staying healthy. 

Ongoing Communication

An expanded iteration of the Critical Incident Management Team has been activated, and members of the group are continually monitoring the situation, responding to developments, and working with on- and off-campus resources to best support our community members who may be impacted by the spread of COVID-19. We will also continue to work closely with the Indiana Health Department to monitor coronavirus developments in our region, follow CDC guidelines as they are updated, and communicate regularly with campus through email and the website regarding this developing situation.


Alan P. Hill
Vice President for Student Academic Life and Dean of Students