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Information for New Faculty


Dear New Faculty Member,

Welcome to DePauw! To help you prepare for fall, we've designed this website with information about opening week activities, new faculty orientation, and other resources you may find useful. Please mark the events on your calendar, and if you have questions, please contact us in Academic Affairs at 765-658-4359.  

Upon your arrival

As soon as you arrive on campus, please visit Human Resources in the Administration Building to fill out employment forms. The document "Brief Information for New Employees"describes the types of identification you will need to provide. Please note that this employment paperwork must be completed on or before your date of employment.  

You may obtain your University ID card in the ID/One Card Office on the lower level of the Union Building and register your vehicle for a parking sticker in the Public Safety Office on the lower level of 101 E. Seminary Street (you will need your car’s make, model and license plate number to do so).

You may collect your office and building keys from the Academic Affairs office in Julian Science and Mathematics Center, Room 377, if your department secretary does not have them.

When you are working on the syllabi for your courses, you should consult the "Tips for Planning Your Course"for important dates and policies.  You may also wish to consult the Center for Teaching and Learning (CTL) site for helpful information about teaching.

Friday, August 4

This is the deadline for ordering regalia for the Opening Convocation of the 2017-2018 academic year on August 18 (see below for further information). All full-time faculty members are expected to participate in the procession wearing academic regalia. If you need to rent academic regalia for this event, contact Whitney Ozenbaugh at Eli's Bookstore either by phone (765-653-0618) or email The bookstore is located within walking distance of campus at 6 E. Washington Street, adjacent to the downtown square.  Please note that any orders made after August 4th will include an additional charge for rush shipping.

Tuesday & Wednesday, August 15 & 16

New Faculty Orientation is a two-day event required of all new full-time faculty members, though we welcome and encourage new part-time faculty members to attend as well. It begins with a continental breakfast on Tuesday, August 15 at 8:30 a.m. in the Julian Science and Mathematics Center, Room 375.  Nahyan Fancy (, Faculty Development Coordinator, will guide you through the two-day orientation during which you will meet faculty members, administrators and staff who will introduce you to academic policies and procedures; online information systems; the Faculty Development Program; libraries and information services (click here for a message from the library); and student life and teaching at DePauw.  As part of orientation, Human Resources will discuss employment benefits and assist those who are eligible with enrollment (please click here for information from HR regarding employee benefits). 

Thursday and Friday, August 17 & 18

To recognize and develop the partnership between faculty and staff, and to provide opportunities for us to collaborate on areas such as strategic planning, we are inviting faculty and staff to their choice of Institute on Thursday, August 17th or Friday, August 18th.

The Thursday and Friday programs will be identical.  We realize some faculty members will prefer to continue attending institute on Friday.  We also realize some staff members will need to attend institute on Thursday, so they can assist with move-in day on Friday.  Faculty members who like to help with move-in day can choose to attend institute on Thursday and then help with move-in on Friday.  One way or another, we hope the Thursday Institute and the Friday Institute will each include a mixture of faculty and staff.

The Faculty/Staff Institute will start with refreshments at 8:30 am on Thursday and Friday and the program will start at 9 am.  The Faculty and Staff Institute will conclude with lunch each day.

FRIDAY, August 18

The Opening Convocation of the 2017-18 academic year at which incoming students and their families are welcomed to DePauw will begin promptly at 2:30 p.m. in the Kresge Auditorium of the Judson and Joyce Green Center for the Performing Arts.  During the convocation there will be a faculty procession in academic regalia and an address by President Mark McCoy. All full-time faculty members are expected to attend the convocation. Fred Soster, the University Marshal, will provide you with instructions for assembling and lining up in advance for the procession.  Please contact Tamara Beauboeuf (Dean of Faculty) at or 765-658-4359 if special circumstances require you to be excused from the convocation.

Tuesday, August 22

In a new tradition, we will highlight and celebrate the importance of the start of the academic year with an academic convocation starting at 4 pm on Tuesday, August 22nd, the day before classes begin.  We are looking forward to faculty, staff, and students joining together as one DePauw to set the tone for the year as we begin our collective work as an academic community.

Immediately following the convocation, starting at about 5 pm, students, faculty, staff, families and retirees will be invited to a community-wide picnic.  This event will replace the picnic we have traditionally held on the Friday evening after Faculty Institute.

Wednesday, August 23

First day of classes.


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