Testing, Notification and Positive Tests
What should an employee do if they have COVID-19 symptoms?
If an employee has symptoms of COVID-19, they should stay home from work and put on a mask if they are around anyone else.
Follow the Covid-19 Sick Call Policy. The employee should contact their supervisor per usual procedures for a missed day of work.
Contact your personal physician or the DePauw Health Wellness Center (DHWC) for a consultation to determine next steps.
Hendricks Regional Health will provide on-site COVID-19 testing in the DePauw Health Wellness Center for employees and their dependents who are covered by the University’s health insurance; testing must be ordered by a DHWC staff member. The DePauw Health Wellness Center is not permitted to test employees unless they are covered under the University’s insurance.
Testing for COVID-19 by the DePauw Health Wellness will be paid for by DePauw. If the employee seeks testing at a location other than the DePauw Health Wellness Center, the employee’s personal health insurance will be billed by the provider for the cost of the test.
Eligibility for all COVID-19 testing in the DePauw Health Wellness Center will be determined by a member of the DePauw Health Wellness Center staff. Employees seeking symptomatic testing that is not ordered by the DePauw Health Wellness Center may find it easiest to utilize state-run testing centers or other options available in the community.
What should an employee do if s/he is being tested for COVID-19?
If you have Symptoms of Covid-19, DO NOT COME TO CAMPUS. Follow the Covid-19 Sick Call Policy. Employees should notify their supervisor per normal procedures that they will be out sick. See FAQ - Symptoms of Covid-19
Employees that have a positive test should STAY HOME and call Human Resources. What will happen if an employee is COVID-19 positive?
HR will work with DePauw Health and/or a community medical provider to support employees. Employees must self-isolate per medical advice and may return to work after a Return to Work Statement is received by HR. Additionally, HR may assist the local health department in conducting contact tracing to identify close contacts that may also need to quarantine.
What steps should a supervisor take when they are made aware that one of their employees is being tested for COVID-19?
Supervisors should contact Bruce Burking at bburking@depauw.edu or 765-658-4180. Supervisors should always encourage employees to contact HR to discuss medical concerns. Information regarding any medical diagnosis or condition will be kept confidential, consistent with the University’s obligations under law.
If an employee receives a positive test, contact tracing will be conducted and any identified close contacts will be contacted.
What steps should a co-worker take if they are made aware that a colleague is being tested for COVID-19?
If an individual has been diagnosed, contact tracing will be conducted and close contacts will be contacted.
You may reach out to HR and/or the Wellness Clinic with any personal medical concerns. The Wellness Center will determine if other steps are necessary to monitor your own health or support others in your department who may fall within the medical criteria for a close contact.
Guidance for Employees with household members who do not feel well
Follow the Covid-19 Sick Call Policy. For employees and their family members, one symptom from the list of common signs/symptoms of COVID-19 warrants further evaluation and conversation with a medical provider, which may be DePauw Health or an individual’s primary care physician.
There are a wide range of symptoms, which can be mild to severe and may appear 2-14 days after exposure. Please see: symptoms associated with COVID-19. Symptoms include, but are not limited, to: fever or chills, cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, headache, new loss of taste or smell, sore throat, congestion or runny nose, nausea or vomiting, or diarrhea.
If a member of your immediate household exhibits any one of the list of symptoms above, please seek medical advice.
Should I report to campus for work if a member of my household has one (or more) symptom(s) of COVID-19?
If a member of your immediate household exhibits any one of the symptoms associated with COVID-19, please seek medical advice. You should not come to campus until a medical provider has given guidance about the nature of the illness of this sick household member.
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If a medical provider has determined that the symptoms experienced by your household member can be explained by another illness, you may come to campus.
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If a member of your immediate household has any of the symptoms listed above AND the symptoms cannot be explained by another illness, please stay home and seek medical advice.
Should I report to campus for work if a member of my household has been diagnosed with COVID-19?
Depending on the vaccination statuses, members of a household may be asked to quarantine if one member is diagnosed with COVID-19. Follow medical or health department directives. Follow the Covid-19 Sick Call Policy. Employees should notify their supervisor per normal procedures.
If I am an hourly (Non-Exempt) employee, do I have to use accrued sick time to be off work because I and/or a member of my family are sick, have developed symptoms of COVID-19 or need to self-isolate?
Follow the Covid-19 Sick Call Policy. Employees should notify their supervisor per normal procedures that they will be out sick. HR will determine and notify the employee to use Covid-19 time code if the employee is directed by HR to miss work.
HR and Policies
Is the Human Resources Office open for employees and retirees?
Human Resources is available in the office, during office hours 8:00 to 5:00 p.m. M-F.
Questions:
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Benefits - Sonji Ray: sonjiray@depauw.edu 765-658-4135
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Leave Request, Hourly Payroll, Risk Management- Bruce Burking: bburking@depauw.edu 765-658-4180
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ADP, Salary Payroll and Immigration Support - Susan Hacker: susanhacker@depauw.edu 765-658-4179
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Recruitment and Student Payroll - Kathy McMurtrie: kathymcmurtrie@depauw.edu 765-658-4182
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Personnel Matters, Employee Title IX and Director Questions - Angie Nally: adnally@depauw.edu 765-658-6395
Who should I contact if an employee raises a concern related to being within a CDC-defined high-risk population and/or is requesting an accommodation?
Please refer to Bruce Burking (765) 658-4180
Who can I contact for help during this stressful time?
You can always contact your HR team with questions or support.
DePauw employees, and their dependent family members also have access to the Employee Assistance Program (EAP) which is available 24/7 for confidential assistance, crisis support and more:
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Call (888) 371-1125
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Access Online: www.mycigna.com
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Employer ID: depauwuniversity
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Pin: employee name
EAP services are also available for employees and their dependent family members who do not have health benefits, but need to speak with a qualified representative during this time, the toll-free number, (866) 912-1687, will be open 24/7, for as long as necessary.