Post Archive
Workday Process Improvements: Simplified Spend Authorizations
February 12, 2025
Based on feedback from campus members, we have made adjustments to streamline the processes for Spend Authorizations and Expense Reports.
Here are the key adjustments:
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Flexible Submission Options for Spend Authorizations:
You can choose between entering a consolidated total cost as a single line item or providing itemized expense entries when submitting a Spend Authorization, depending on your Cost Center Manager’s requirements. This flexibility enables Cost Center Managers to maintain their preferred level of detail, while simplifying the input process when less detail is needed for certain types of recordkeeping.
Please consult with your Cost Center Manager to confirm your department's requirements regarding consolidated versus itemized submissions. -
Streamlined Interface for Spend Authorizations and Expense Reports:
We've streamlined the Workday input screens by removing unnecessary fields and worktags and highlighting essential information needed for both Spend Authorizations…
Updating Emergency Contacts and Beneficiary Designations
January 29, 2025
Updating your emergency contact information in Workday is crucial for your safety and well-being. In an emergency, the university will need to notify your designated contacts quickly to ensure you receive the necessary support.
How to Update Your Emergency Contacts on Workday:
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Log in to Workday.
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Click the “Profile” and “View Profile” icons.
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Click on “Actions” and hover over “Personal Data.”
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Select "Emergency Contacts."
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Review and update your existing contacts:
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Add new contacts.
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Update contact information (phone numbers, addresses, etc.).
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Specify the relationship to you for each contact (e.g., spouse, parent, sibling).
We also encourage you to review and update your beneficiary designations for your employee benefits.
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Click on the Benefits app on the home page.
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In the Change box, click "Dependents" or "Beneficiaries."
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Click the "Add" button to add a new or the "Edit" button to update an existing dependent or beneficiary.
…
Updating Emergency Contacts and Beneficiary Designations
January 29, 2025
Updating your emergency contact information in Workday is crucial for your safety and well-being. In an emergency, the university will need to notify your designated contacts quickly to ensure you receive the necessary support.
How to Update Your Emergency Contacts on Workday:
-
Log in to Workday.
-
Click the “Profile” and “View Profile” icons.
-
Click on “Actions” and hover over “Personal Data.”
-
Select "Emergency Contacts."
-
Review and update your existing contacts:
-
Add new contacts.
-
Update contact information (phone numbers, addresses, etc.).
-
Specify the relationship to you for each contact (e.g., spouse, parent, sibling).
We also encourage you to review and update your beneficiary designations for your employee benefits.
-
Click on the Benefits app on the home page.
-
In the Change box, click "Dependents" or "Beneficiaries."
-
Click the "Add" button to add a new or the "Edit" button to update an existing dependent or beneficiary.
…
Workday Updates
January 15, 2025
Inclement Weather Time Entry for Non-Exempt Hourly Employees
In case of inclement weather and university-declared closures, please follow these steps for accurate time recording in Workday:
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Working from Home: If you were able to work remotely, enter "Worked Time" as usual. No additional Inclement Weather entries are needed.
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Ineligible to Work from Home: If the University suspends in-person operations, enter the Absence code "Inclement Weather" for the hours you missed due to the weather.
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Required to Work On Campus: If you reported to campus, enter the Absence code "Inclement Weather" for the hours missed, and record your actual worked hours with the "Inclement Weather Worked" code. These hours will be paid at the overtime rate.
For full instructions, please refer to the January 10 email with the subject "Inclement Weather – Time Entry in Workday for Non-Exempt Hourly Employees."
Amazon Connect Delivery Address Updates
You can now have Amazon Connect orders delivered…
December Workday Functionality Updates
December 9, 2024
Amazon Approvals and Cancellations
Amazon orders must be approved by your Cost Center Manager and cannot be delegated. Please ensure timely approval of all Amazon orders and work closely with your Cost Center Manager to obtain necessary approvals to avoid cancellations. Unapproved orders will automatically close after seven calendar days.
Travel Credits or Refunds
When reconciling a commercial card credit or refund for a travel expense, reconcile travel credits/refunds as a single item. This will streamline the process and eliminate the need for spend authorization.
Expenses Hub Sidebar
A convenient sidebar has been added to the left-hand side of the Expenses Hub screen. This sidebar provides quick and easy access to:
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Expense Reports
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Expense Transactions
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Spend Authorizations
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Payment Elections
If you have not added the Expenses Hub to your apps, open the Menu on the left side. At the bottom, click “Add Apps.” Search for Expenses Hub and click the plus sign…