Project News

Accessing Your 1095 Form & Managing HSA Contributions

February 26, 2025

Find your 1095 Form

The 1095 form is a tax document that provides proof of health insurance coverage, which is required for tax filing under the Affordable Care Act (ACA). To find your 1095 form in Workday:

Navigate to your employee profile
Click on "Actions,"
Select "Benefits."
Scroll down and click on "View My ACA Forms" at the bottom to access your 1095.

Update your HSA Contributions

Health Savings Account (HSA) contributions allow you to set aside pre-tax money to pay for qualified medical expenses. This offers a valuable way to save on healthcare costs while enjoying tax advantages. A new quick guide is available to help employees at DePauw University update their HSA contributions. The quick guide can be found here.

Workday Process Improvements: Simplified Spend Authorizations

February 12, 2025

Based on feedback from campus members, we have made adjustments to streamline the processes for Spend Authorizations and Expense Reports.

Here are the key adjustments:

Flexible Submission Options for Spend Authorizations:
You can choose between entering a consolidated total cost as a single line item or providing itemized expense entries when submitting a Spend Authorization, depending on your Cost Center Manager’s requirements. This flexibility enables Cost Center Managers to maintain their preferred level of detail, while simplifying the input process when less detail is needed for certain types of recordkeeping.

Please consult with your Cost Center Manager to confirm your department's requirements regarding consolidated versus itemized submissions.
Streamlined Interface for Spend Authorizations and Expense Reports:
We've streamlined the Workday input screens by removing unnecessary fields and worktags and highlighting essential information needed for both Spend Authorizations…

Updating Emergency Contacts and Beneficiary Designations

January 29, 2025

Updating your emergency contact information in Workday is crucial for your safety and well-being. In an emergency, the university will need to notify your designated contacts quickly to ensure you receive the necessary support.

How to Update Your Emergency Contacts on Workday:

Log in to Workday.
Click the “Profile” and “View Profile” icons.
Click on “Actions” and hover over “Personal Data.”
Select "Emergency Contacts."
Review and update your existing contacts:

Add new contacts.
Update contact information (phone numbers, addresses, etc.).
Specify the relationship to you for each contact (e.g., spouse, parent, sibling).

We also encourage you to review and update your beneficiary designations for your employee benefits.

Click on the Benefits app on the home page.
In the Change box, click "Dependents" or "Beneficiaries."
Click the "Add" button to add a new or the "Edit" button to update an existing dependent or beneficiary.
…

Updating Emergency Contacts and Beneficiary Designations

January 29, 2025

Updating your emergency contact information in Workday is crucial for your safety and well-being. In an emergency, the university will need to notify your designated contacts quickly to ensure you receive the necessary support.

How to Update Your Emergency Contacts on Workday:

Log in to Workday.
Click the “Profile” and “View Profile” icons.
Click on “Actions” and hover over “Personal Data.”
Select "Emergency Contacts."
Review and update your existing contacts:

Add new contacts.
Update contact information (phone numbers, addresses, etc.).
Specify the relationship to you for each contact (e.g., spouse, parent, sibling).

We also encourage you to review and update your beneficiary designations for your employee benefits.

Click on the Benefits app on the home page.
In the Change box, click "Dependents" or "Beneficiaries."
Click the "Add" button to add a new or the "Edit" button to update an existing dependent or beneficiary.
…

Workday Updates

January 15, 2025

Inclement Weather Time Entry for Non-Exempt Hourly Employees

In case of inclement weather and university-declared closures, please follow these steps for accurate time recording in Workday:

Working from Home: If you were able to work remotely, enter "Worked Time" as usual. No additional Inclement Weather entries are needed.
Ineligible to Work from Home: If the University suspends in-person operations, enter the Absence code "Inclement Weather" for the hours you missed due to the weather.
Required to Work On Campus: If you reported to campus, enter the Absence code "Inclement Weather" for the hours missed, and record your actual worked hours with the "Inclement Weather Worked" code. These hours will be paid at the overtime rate.

For full instructions, please refer to the January 10 email with the subject "Inclement Weather – Time Entry in Workday for Non-Exempt Hourly Employees."

Amazon Connect Delivery Address Updates

You can now have Amazon Connect orders delivered…