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Contact

Archives and Special Collections
405 S. Indiana St.
Greencastle, IN 46135-0037
Phone: 765-658-4406
Email: archives@depauw.edu

Research Requests

  • Appointments are required in order to access archival materials, as well as to meet with staff. If you would like to conduct research in the Archives and Special Collections, please complete an appointment form.
  • Allow up to two weeks for a response due to the volume of inquiries we receive.
  • We encourage researchers and genealogists not able to visit onsite to hire an unaffiliated researcher. All arrangements for research must be made directly with the unaffiliated researcher. The Archives and Special Collections neither endorses the researcher, nor assumes the responsibility for their availability, schedule of fees, or research results.
  • We are open Monday-Thursday, 9:00am-Noon; 1:00-4:00pm and Friday by appointment only.

Research Visit Guidelines

  • Researchers are required to schedule an appointment at least two business days prior to conducting research in the Archives and Special Collections.
  • Researchers must register at the Archives and Special Collections reference desk upon arrival. Completing a registration form is required.
  • Photo identification must be presented before viewing any archival material.
  • No eating or drinking is permitted in the Archives and Special Collections reading room.
  • Only pencils may be used.
  • Personal property, including coats, briefcases, bags, backpacks and purses can be placed in a locker. Only material needed for research, such as pencils, paper, research notes, cell phones and laptops will be allowed while materials are being used. Anything brought into the reading room is subject to inspection upon leaving. The Archives and Special Collections is not responsible for lost or stolen items.
  • The use of personal scanners is not permitted unless approved by the Coordinator of Archives and Special Collections or the Archives Associate.
  • Use of materials may be restricted by the donors, transferring office, or Coordinator of Archives and Special Collections. We reserve the right to restrict the use of fragile materials and of collections not yet processed.
  • Researchers may not remove materials from the reading room. All materials must be accounted for before the researcher leaves the reading room. Theft or mutilation of archival documents is a crime, which may lead to prosecution.
  • Researchers must keep the papers within a collection in the order in which they are presented. Keep material flat on the tabletop -- do not hold items in your hands. Request book props to hold materials at a more comfortable viewing angle. Do not lay any objects on top of materials.
  • When viewing un-sleeved photographs or negatives, researchers will be required to wear cotton gloves.
  • Reproduction of any materials must be approved by the Coordinator of Archives and Special Collections or the Archives Associate. Researchers will need to complete a duplication request form to begin the process.
  • Photocopies and scans cannot be made upon demand. Copies and scans will be made when staff time allows and mailed to the user upon payment.
  • Collections cannot be photocopied or digitized in their entirety. Copies of material are made for private study, scholarship or research use only. They may not be published or reproduced in any fashion without written permission from the Archives and Special Collections. If publishing, exhibiting or uploading any material from the collection, please complete a permission to publish form.
  • Archival material will not be retrieved within the last hour of closing. Staff will gather materials ten minutes prior to closing.
  • Upon request, archival material can be placed on hold for the duration of the research visit.

Services and Forms

Archives Guides

Frequently Asked Questions

For additional information, a list of frequently asked questions can be found, here.