Student Employment

DePauw University’s student employment policy is based in a philosophy that seeks to honor two objectives: providing financial assistance to students to help fund their educational expenses, and offering meaningful employment that is intended to promote professional growth for students and meet university staffing needs. The skills learned through student employment are significant to the preparation of students and their future careers. Under the umbrella of the Hubbard Center for Student Engagement, our mission is to empower students to be responsible leaders through a three-tiered employment system that promotes professional growth.

The work experience is intended to complement the educational process and to enhance future employment. The Financial Aid Office awards all student employment on campus. The Hubbard Center for Student Engagement administers the student employment program.

Federal Work-Study

The Federal Work-Study Program provides financial assistance to students through part-time campus employment and allows Colleges and Universities the opportunity to employ students to fill a variety of departmental positions. Eligibility for the Federal Work Study Program is determined through completion of the Free Application for Federal Student Aid (FAFSA). Students will be notified of their eligibility for Federal Work-Study when they receive their Financial Aid notification letter. The amount awarded is reflected on the Financial Aid notification letter and this is the maximum amount a student may earn during the academic year.

Required Paperwork (Domestic & International Students with a Social Security Number)- Complete Online:

• Work study application
• Federal and state withholding tax forms
• I-9 required verification of citizenship by the Department of Homeland Security.

Required Documents - Present In Person:

• Two pieces of identification are required. Examples include but are not limited to: one picture ID such as a driver's license or DePauw ID and a non picture ID such as a social security card or birth certificate. A valid passport is acceptable for both picture and non-picture ID.

Required Paperwork (Domestic & International Students with NO Social Security Number)- Complete Online:

• Work study application
• Federal and state withholding tax forms
• I-9 required verification of citizenship by the Department of Homeland Security. 

Required Documents - Present In Person:

• Two pieces of identification are required. Examples include but are not limited to: one picture ID such as a driver's license or DePauw ID and a non picture ID such as a social security card or birth certificate. A valid passport is acceptable for both picture and non-picture ID.

Students may not begin working until all required paperwork is completed. 

Work Study Earnings

If you would like your earnings to be direct deposited, please complete this form.

If you would like your earnings to be applied to your student tuition account balance, please complete this form.

FIRST-YEAR STUDENTS

First-year students will receive the online student employment application to complete prior to orientation. The I-9 form, federal and state federal withholding forms will be available for first year students to complete during orientation.  Validation of the I-9 form will require identification as previously referenced.

During our first-year orientation there will be advising opportunities for students eligible for Federal Work-Study regarding our interview and hiring process. The student employment program exists to aid students in gaining valuable experience in a variety of areas on our campus and provide part time employment to assist in financing their education. 

Supervisors are responsible for establishing a work schedule with each student during the interview and hiring process.  On line time card orientation will also be provided by each Supervisor and students must enter time on this time card to participate in the Student Employment Program. A certification form, outlining the agreement between the Supervisor and the Student will be completed at the time of hiring. Our student employment wage rate is $9.00 per hour and students will be paid an hour’s wage for an hour worked. 

Students will be paid bi-weekly and may have their student employment earnings directly deposited to a checking, savings account or their tuition account. This will require the student to complete an authorization form available in the Hubbard Center for Student Engagement and in Human Resources. Students who do not sign an authorization form will receive their bi-weekly check in their mail box located in the Student Union Building.

Federal Work-Study - Community Service

Student employment opportunities in our After School Community Service Tutoring Program are available for students who are eligible for Federal Work-Study. This program offers tutoring to school age children in elementary schools, middle school and high school. Tutoring takes place both on and off campus. Students will receive extensive training including but not limited to; chapter study guides, sound effects used in intervention to assist students at low reading levels, as well as tutoring in math.

Returning Students

Returning students should contact their previous employer to establish their schedule and confirm their employment.  Supervisors will post additional positions through our on line system available on the student's eServices page. Students working for the first time must complete all required paperwork previously referenced. All forms are available in the Hubbard Center for Student Engagement, located in the Union Building.

Supervisors are responsible for establishing a work schedule with each student during the interview and hiring process. Online time card orientation will also be provided by each Supervisor and students must enter time on this time card to participate in the Student Employment Program. A certification form, outlining the agreement between the Supervisor and the Student will be completed at the time of hiring. Our student employment wage rate is $9.00 per hour and students will be paid an hour’s wage for an hour worked.

Students will be paid bi-weekly and may have their student employment earnings directly deposited to a checking, savings account or their tuition account. This will require the student to complete an authorization form available in the Hubbard Center for Student Engagement and in Human Resources. Students who do not sign an authorization form will receive their bi-weekly check in their mail box located in the Student Union Building.

Non-Work Study Employment

Students not eligible for federal work-study can check with the Financial Aid Office at the beginning of each semester to determine availability of funding for employment opportunities. Students must complete all required paperwork before working.

Students not eligible to participate in the Student Employment Program are Residence Hall Assistants, Community Resource Assistants, Bonner Scholars, ITAP Students and Malpas Scholars.