Student Organization Resources

Campus Resource and Organization Information

Campus Activities is here to assist you with all of your student group needs. Below, we have a variety of resources regarding student organization. If you have questions about any of these documents or need additional information, please send an email to campusactivities@depauw.edu

Purchasing

The Campus Activities Office is no longer allowing for commercial cards to be checked out, or for advisor commercial cards to be utilized for purchases. All purchases for student organization events must occur through the Campus Activities Office and the Coordinator.

All purchase requests can be submitted through the student organizations on Campus Labs at least two weeks before the event occurs. Please note that the Campus Activities office is currently not utilizing Amazon as a shopping platform.

Reimbursement Information

If a student chooses to proceed with purchasing their own items for their event, they may submit to receive a reimbursement. The form to submit this reimbursement can be found within the Campus Activities Resource Guide on Campus Labs.

Contract Information

Contracts are due to the Campus Activities Office no later than three (2) weeks prior to the event. Contracts should be signed by the other party when submitted for review. The student organization should submit the contract and request EBE funding simultaneously; both through CampusLabs. Only once it has been confirmed that DSG Allocations is willing to fund the contract will it be reviewed by the Campus Activities Office and the VP of Student Affairs. Once the contract has been submitted changes to the amount, time, date, or OCG of the event are STRONGLY discouraged.

If any changes are needed with your contract, a staff member will contact you and provide instructions on needed changes. Please contact the Campus Activities Office if you have questions on which contract to use or for any exceptions.

If your contract is approved then you will need to submit a W-9 and Direct Deposit Form on behalf of your vendor. You will need to submit this documentation prior to your event. For additional contract questions, please email campusactivities@depauw.edu

Student Organization Space Information

To request the use of the Student Organization Space in the Union Building Basement please mail the Campus Activities Coordinator directly. Please submit any requests for the space a minimum of 2 weeks prior to the planned event