Travel Arrangements and Reimbursement

Travel Arrangements

Faculty members may make their own travel arrangements. Please remember that the cheapest form of transportation must be used.  If driving a personal car, mileage expense (62.5¢ a mile) will be reimbursed up to the cost of the least expensive regular round trip airfare.  Gasoline expenses will not be reimbursed for personal vehicles (only for rental vehicles).  Remember that early booking may also result in lower airline prices, thus saving DePauw money as well as preserving the faculty member’s allotment of funds. For booking rental cars leaving from DePauw University, please use the Vehicle Rental Request on e-services; by policy, DePauw cannot reimburse costs of insurance, pre-paid gasoline, or any extras offered by rental car companies. Faculty members may use a University Commercial Credit Card if available for their travel expenses.  Please be aware that whether or not food or meals are charged on a University card, meals are reimbursed up to a maximum of $51/day and receipts are required.  If a faculty member exceeds their $51/day they will be expected to reimburse the institution for charges in excess

Find out more about DePauw's Travel Policy here.

Accounting Procedures

Please note, Expense Reports cannot exceed the Spend Authorization amount and there will be no retroactive funding of activities completed prior to proposal approval for any of the funds administered through Faculty Development.