Payment Requests
Status: Adopted July 1, 2003, last revised in February 2013.
Purpose
The purpose of this policy is to provide guidance in the processing of payment requests.
Policy
Cost Center Managers are responsible for approving Requisitions within Board established budget restraints.
Expenses to be paid by the University must first be authorized by those with budget approval authority and this authorization may only be granted if the remaining budget balance is sufficient to cover the expenses. This request is used for the following type of payments if the employee has an invoice from the vendor and a purchase order has not been issued:
- Payment for Goods or Services
- Cash Advance
- Grant Distribution
- Honorarium
- Seminar or Conference Fees
- Employee Reimbursement
- Stipend
- Student Refund
- Subscription
- Tuition
Procedures
When an invoice is in hand, a Supplier Invoice Request should be completed within Workday by the employee and approved by the appropriate cost center manager. All documentation (invoice, contract, payment agreement, receipts etc.) should be included as attachments when completing the supplier invoice request. Please direct any questions to Accounts Payable (accountspayable@depauw.ed)u
Please note that the Business Office only accepts payment requests electronically.