Information for New Faculty

2025-26

Welcome to DePauw! We’re excited to have you as a colleague.

To help you prepare for the new school year, we've designed this webpage with information about opening week activities, new faculty orientation, and other resources you may find useful.

Please mark the events on your calendar, and if you have questions, please contact us in Academic Affairs at 765-658-4359.

PREPARING FOR YOUR ARRIVAL

Moodle: DePauw uses Moodle as our course management platform. You will receive information regarding Moodle at a later date. Stay tuned!
Technology Requests: New full-time faculty will hear soon from Drew Parrish regarding computing equipment needs; please reply to his email with what you may need.
Transcripts: If you have not submitted your transcript yet, please be sure to have it sent from the Registrar at your degree granting university to Julia Proctor via DirectorAcademicOps@depauw.edu.
Office & Keys: On your first official day at DePauw (Aug. 11), Julia Proctor will be prepared to give you keys to your office space. If you would like access to your space prior to August 11, please communicate directly with your chair. In some cases we may be able to accommodate early access but due to some construction and summer office moves, we may not be able to get you into your office early but could provide an alternate work space.
Syllabi Preparation -- As you finalize the syllabi for your courses, please consult the "Tips for Planning Your Course" as well as the Final Exam Schedule for important dates and policies. You may also wish to consult the Faculty Development Teaching Strategies page for helpful information about inclusive pedagogies.

RENTING ACADEMIC REGALIA: BY MONDAY, JULY 7, 2025

July 7 is the deadline for ordering regalia for the August 16, 2025 Opening Convocation of the 2025-2026 academic year. All full-time faculty members are expected to participate in the procession wearing academic regalia. More information will be shared on the process for ordering regalia should you need to rent or purchase for Opening Convocation.

NEW FACULTY ORIENTATION

New Faculty Orientation is designed to welcome and acclimate you to being a faculty member at DePauw. Although you will receive a few pre-recorded informational videos earlier, we begin in person with all day sessions on Monday August 11 through Wednesday August 13, 2024. All new full time faculty are expected to attend, and part-time faculty are invited to attend and will receive compensation for your attendance on 8/12 & 8/13. Additional sessions occur once a month during the academic year. During this orientation, many of your questions about DePauw and our policies and practices will be answered. You will also have the opportunity to meet new colleagues. If there is something it would be particularly helpful for you to know, please ask. Breakfast and lunch will be provided throughout orientation. Please contact us by August 4 if you have any dietary restrictions.

Wednesday, August 5: Pre-recorded New Faculty Orientation sessions available today to introduce you to our Information Services team, including the Library and FITS.
Monday, August 11, 8:30am - 4:30pm: Human Resources and technology orientation for all new faculty and staff. Lunch with chairs/program directors provided. Reviewing the Benefits Guide prior to this session may be useful to be prepared with questions you may have.
Tuesday, August 12, 8:30am - 4:00pm: New faculty orientation hosted by Sylvia Yang, Faculty Development Coordinator (Music, Media, and Creative Arts Librarian and Coordinator of Collections). Continental breakfast and lunch provided.
Wednesday, August 13, 9:00am - 6:30pm: New faculty orientation hosted by Sylvia Yang, Faculty Development Coordinator (Music, Media, and Creative Arts Librarian and Coordinator of Collections). Continental breakfast and lunch provided, and the afternoon ends with a Meet and Greet Social hosted by DePauw President Lori White.

FACULTY STAFF WELCOME CONVOCATION: FRIDAY, AUGUST 15, 2025

To formally gather as a community to mark the start of a new academic year. President White will welcome our new and returning colleagues to the university and share university updates. The day will begin with a coffee and tea hour and lunch will also be provided.

NEW STUDENT MOVE-IN AND OPENING CONVOCATION: SATURDAY, AUGUST 16, 2025

August 17th is the official move in day for the majority of our new students. New Student Convocation to celebrate and welcome our newest students to DePauw will occur that afternoon. Additional details regarding the Convocation program are forthcoming.