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Photographic services policies

Photographic Services supports the mission of the University by providing high- quality images of the University for use by the Communications Office and other University offices for marketing and communications purposes. With an emphasis on images showcasing intellectual engagement, dynamic social life, campus beauty and lifelong engagement. Photographic Services processes numerous requests each year from departments and organizations for photos of campus events and activities, academic and classroom scenes, music and theatre productions, and athletic events.

 If you would like to schedule a photographer to photograph an event or subject, please complete the online request form at Photographic Services makes every effort to meet requests based on resource availability. Assignments are on a first-come, first-served basis and charged at a rate of $25 per hour. Please submit your request at least 10 days in advance. Requests made less than 10 days from the event will be subject to a surcharge of $100.

Please note: Submission of the online Photography Request Form does not confirm that an event has been added to a photographer’s schedule. All commitments and scheduled events are confirmed via e-mail from the photographer or a representative of the Office of Communications. If a photographer is unable to fulfill your request, the Office of Communications maintains relationships with freelance photographers who are familiar with the DePauw community. Based on your needs, freelance fees range from $50 to $150 per hour. In such cases when a University photographer cannot cover your request, you will be notified and referred to a pre- approved freelance photographer with whom you can work directly, or you may elect to photograph the event yourself. Please note that in most instances your department will be responsible for any charges incurred while working with a freelance photographer. Please allow 10 business days to schedule a photographer.

All imagery from photography assignments covered by Photographic Services is integrated into the Office of Communications library of stock images. DePauw University maintains full copyright control of photos, including rights to any images taken during assignment shoots. Images may not be copied, reproduced or used without permission of the Office of Communications. You may not sell or distribute images provided by Photographic Services or the Office of Communications or use the image in any way that could be considered defamatory, libelous, obscene, immoral or fraudulent to DePauw University or its constituents.