Campus Living Residential Policies Fall 2019
These Campus Living Residential Policies supplement the Housing Contract and DePauw Student Handbook. Violations of these policies may result in charges through the University Community Standards process.
Students with unique requirements who may need special housing accommodations are encouraged to contact Student Accessibility Services prior to the housing application deadline. This could include medical conditions, impairments, or other conditions that substantially limit a major life activity. Housing and Residence Life will do its best to meet housing accommodation requests submitted after the application deadline but cannot guarantee that the accommodation or other residential requests such as room type, roommate requests, building location, etc. will be able to be met. Approved ADA housing requests will be sent from Student Accessibility Services to Housing and Residence Life.
Some upperclass facilities are not air conditioned. Students with a medical need for air conditioning should contact Student Accessibility Services if ADA accommodations are needed prior to application deadline. A limited number of window air conditioning units are permitted per building due to fire safety. Air conditioning requests submitted after the deadline may not be able to be accommodated. Please contact Student Accessibility Services for the required air conditioning verification form for further information.
Housing accommodations must be renewed on an annual basis. Students wishing to continue current housing accommodations should contact Student Accessibility Services.
Student Accessibility Services may be contacted by phone at (765) 658-6267 or by email at firstname.lastname@example.org.
Excessive alcohol consumption is an unfortunate part of the student social culture on campuses today. Our primary objective is to help our students make responsible decisions to reduce the risks associated with alcohol use. We expect our students to follow Indiana state law regarding alcohol consumption. The laws of the State of Indiana provide that persons under 21 years of age may not consume, possess or transport alcoholic beverages (including beer, liquor, wine, wine coolers and mixed beverages). Persons possessing, keeping and/or consuming alcoholic beverages in a living unit or student room must fully comply with state and local law, the DePauw Student Handbook and any specific living unit policies.
Kegs, beer bongs or other drinking games and related paraphernalia deemed excessive are not permitted in the living units. Any violation of the laws of the State of Indiana regarding alcohol is grounds for University action. Students are personally responsible for awareness of the law. Students over the age of 21, possessing, keeping and/or consuming alcoholic beverages in their room with the door closed is permitted. Possessing, keeping and/or consuming alcoholic beverages out-of-doors or in the common areas of the living unit is prohibited.
In addition to the policy on alcohol for all residents, Rector Village and UOAH residents must abide by the following: If a student 21 or older resides in the unit, possessing, keeping, and/or consuming alcoholic beverages in the shared areas, such as living rooms, of the house or apartment is permitted. At no time is it permitted for students under 21 to consume or possess alcohol.
For the health and safety of residents, animals (other than fish in an aquarium 5 gallons or smaller and service dogs or emotional support animals as defined below) are not permitted for any length of time in any area of living units, including student rooms and common areas. In addition, food intended for animals may not be placed on or around the exterior of a living unit. Students and their roommates who have an unapproved pet or animal found in their residence are subjected to a $150 fee billed to their account and will be reported to Community Standards. Any subsequent disregard of this policy will result in another $200 fee billed to the student's account and referral to Community Standards.
DePauw University recognizes that service dogs can play an important role in facilitating the independence of some individuals with certain disabilities. Therefore, an appropriately trained animal, under the control of its partner/handler, may be allowed in campus facilities where animals would typically not be permitted.
The health and safety of DePauw students, faculty, staff and the service dog is an important concern; therefore, only animals that meet the criteria below will be exempt from the policy that otherwise prohibits animals in living units.
As defined by Title III of the Americans with Disabilities Act, DePauw University accommodates service dogs. A service dog is defined as any dog individually trained to do work or perform tasks for the benefit of an individual with a disability. Students with service dogs are permitted to bring their service dog in all areas of a public space, including the private residential space assigned to the student.
EMOTIONAL SUPPORT ANIMALS
As defined by the Fair Housing Act, DePauw University may allow emotional support animals in approved living units. An emotional support animal's sole function is to provide emotional support or promote emotional well-being. A person may be approved for an emotional support animal if:
a) The person has a documented disability
b) There is an identifiable relationship between the disability and the assistance the animal provides
c) The animal is necessary to afford the person with a disability an equal opportunity to use the residence halls
REQUIREMENTS FOR OWNERSHIP
Individuals using service dogs or emotional support animals are responsible for their animals at all times. Use of the animal may not cause a direct threat to the health and safety of others. Emotional support animals are allowed only in the private residential space assigned to the student in a living unit.
Housing and Residence Life will not permit animals if they would cause physical damage to the property of others, would pose an undue health, financial or administrative burden; or would fundamentally alter the nature of living unit operations. For example, if a roommate has asthma/allergies or a fear of the animal, a reasonable accommodation allowing the animal to live in the assigned unit may not be possible. Efforts will be made to find alternative housing arrangements, but may not be possible based on the time of the notification of the need for the animal and the availability of housing.
REQUIREMENTS OF ANIMALS AND THEIR OWNER INCLUDE:
a) Animals must be licensed in accordance with city regulations and, if appropriate, wear a valid vaccination tag
b) Animals must be in good health. Any animals occupying student housing must have a written annual clean bill of health from a licensed veterinarian
c) Owner must be in full control of the animal at all times
d) Owner is responsible for appropriate waste clean-up and overall cleanliness of the animal
e) Owner is responsible for the appropriate management of their animal in all facilities. Disruptive and/or aggressive behavior on the part of the animal will result in the owner being asked to remove the animal from the living unit
f) With respect to service dogs, owners may be asked to identify the work or tasks that the animal has been trained to perform
Determinations are made in consultation between Student Accessibility Services, Director of Housing and Residence Life, and when needed, the Director of the Counseling Center. Housing and Residence Life must be notified by Student Accessibility Services that the request for the animal has been received by their office and all of the documentation has been submitted prior to the animal's arrival on campus and the student must complete all appropriate procedures before bringing the animal.
For more information, contact Student Accessibility Service at 765-658-6267.
Check-In & Check-Out
At the beginning of the year and when moving into a new room, residents will review an electronic copy of a room condition report. The room condition report for students living in Hogate Hall, Rector Village or UOAH will also include common area condition information. Each resident is responsible for verifying the accuracy of the report(s) and submitting any changes and/or additions within 7 days of the receipt of the original reports.
The room is assumed to be in room-ready condition at check-in unless otherwise stated on the room condition report. The room condition report must be carefully and accurately completed since it will be used in the check-out procedure. Room condition reports may not be updated after the 7 days or throughout the academic semester. Guidelines for check-out and damage(s) will be distributed prior to the end of each semester.
At check-out, the cost of repair or replacement of University property damaged since the initial completion of the room condition report will be charged to the resident based on an assessment conducted by university staff. Failure to return room or unit keys (interior and/or exterior doors) will result in a lost key/lock change charge. Common area damages and cleaning will be charged to each student of the unit. It is the responsibility of the resident to properly complete the check-out procedures. Residents who wish to contest end of the year charges must do so by July 31st following their check-out.
Students who withdraw from the University need to provide Housing and Residence Life a plan of departure. This may not exceed 48 hours after notifying the institution of their withdrawal. Personal items and belongings must be fully removed from the students assigned room and common areas. If personal belongings are not removed within this time frame, items will be considered abandoned and disposed of, resulting in a fee to the students account.
Cleaning & Upkeep
It is the responsibility of the residents to maintain the property in a clean, neat appearance, both inside and outside of assigned units, as custodial or Facilities Service Providers are not provided access in University-Owned Apartments and Houses. DePauw University is responsible for lawn care and snow removal. Snow removal, for these purposes, is confined to the city sidewalk. Residents should care for their own steps and walkways.
Custodial services are not provided for the kitchen or individual resident rooms in Rector Village. Facilities Management staff will clean the bathrooms in the suite once per week. In order for bathrooms to be cleaned, residents must have all personal items off the sink area and stored in their cabinets. Residents are responsible for additional cleaning in the bathrooms and vacuuming in the shared areas.
Students residing in residence halls are responsible for the cleaning of their individual assigned rooms and common areas in Hogate Hall. Rooms should be clean with minimal personal belongings on the floor and trash and food should be removed in a timely manner. Regular removal of these items prevents health and safety concerns.
Common Area Damage
At the beginning of each academic year, the common areas of all the living units are assessed for the quality of the facilities and furnishings. Housing and Residence Life staff will solicit information from the residents of the residence halls, suites, houses and apartments in order to hold the responsible student(s) accountable for the listed damages. Charges will be billed to the responsible parties as damage are identified or at the end of the corresponding semester/term. If no student(s)/group can be found responsible, damages will be billed equally among residents of the living unit. Hosts of social events, whether a group or individual, will be held responsible for damage in the area and immediate vicinity used for the event.
The Common Area Damage policy is one way that we can support community engagement. It is not intended to punish communities for damage caused to their common areas, but it is intended to encourage residents to hold their peers and themselves accountable for behavior that leads to damage. Ideally, the person who caused the damage will take responsibility for his/her actions. Likewise, a community can also help hold their peers accountable for the decisions individuals make.
You can reduce common area damage by:
Making sure that outside doors are not propped, so that non-community members are unable to enter halls and cause damage to your community. For safety reasons, do not let non-residents into living units;
Keeping your eyes and ears open in an effort to try to prevent others from damaging your community;
Talking to your First-Year Resident Assistant, Community Resource Assistant or professional staff in the Housing and Residence Life, if you have information about specific common area damage;
Letting your community know that you will not tolerate others causing harm to your living environment.
Playing an active role in the shared-governance of your community by reporting issues immediately to the Office of Facilities Management by way of submitted a work order through e-services (FAMIS) or informing your First-Year Resident Assistant, Community Resource Assistant or professional staff in the Housing and Residence Life.
The use and/or possession of illegal/controlled drugs and drug paraphernalia in living units are prohibited. Students suspected of substance use will be confronted and a Housing and Residence Life staff member, as outlined in the housing contract, may enter the associated room. Students may be charged with possession should illegal drugs be found in their room, whether or not the student is present at the time. They may also be charged with possession if they are in a room where drugs are present, or at any time drugs are found on their person or in their belongings. For additional information, please refer to the DePauw Student Handbook.
Students wishing to register an event that consists of ten or more people in Rector Village or UOAH must contact the Housing and Residence Life. Student host(s) will meet with the Housing and Residence Life staff to discuss the event registration. Students wishing to register an event during Monon Bell or Little Five Weekend will need to schedule an individual meeting to review their registration, risk reduction and event management plan. All events, regardless of whether or not alcohol will be present, are required to be registered. Events in these areas are limited to 35 individuals or less.
Registration is required so that student hosts will have the opportunity to understand the responsibilities and liabilities associated with hosting an event. Students are responsible for ensuring that their behavior and that of their guests does not violate policies, laws, or rights of others. Because the actions of guests also impact members of the DePauw community, students assume responsibility for those they host in the community. Parties, events, and other situations involving alcohol may not be registered during the weekday, during Orientation or on the weekends prior to exams. Events registered during Monon or Little 5 weekends will require additional registration information.
Students wishing to sponsor an event in the residence halls must contact the Housing and Residence Life Office for a meeting with the professional staff member who oversees their community. Events registered in residence halls must be held in a first floor, basement or common area and be alcohol-free. Individuals and student organizations can request to use residence hall lobbies and TV lounges through this process. Hosts of residence hall events are responsible for placing signs in the reserved area, cleaning up trash, and leaving the space in the condition in which it was found. Any damages or necessary excessive cleaning will be billed to the person or organization securing the reservation.
Residents and guests must vacate the residence unit any time a fire alarm sounds. Residents are expected to remain outside of the building at a safe distance until permitted to return to the unit by a member of the Housing and Residence Life staff, Public Safety or Greencastle Fire Department. First-Year Resident Assistants and Community Resource Assistants will instruct residents at the beginning of the year where to meet in the event of a fire alarm or fire. In the event of a fire alarm or fire, residents of the following units should meet at the following locations:
Anderson Street Hall: On the Mason Hall lawn, across Anderson Street
Bloomington Street Hall: In the lot, across Anderson Street
Bishop Roberts Hall: At the GCPA, across Olive Street
College Street Hall: At the GCPA, across Olive and College Streets
Hogate Hall: Across Locust Street, at the corner of Howard Street
Humbert Hall: At the GCPA, across Olive Street
Longden Hall: Across College Street, in front of Kappa Alpha Theta
Lucy Rowland Hall: Across Locust Street, in front of the Union Building
Mason Hall: Across Locust Street, in front of the Union Building
Warne, Montgomery, Chabraja and Leis Halls: Across Anderson Street, near Beta Theta Pi
Reese, Holmberg and Strasma Halls: At the east end of the Rector Village Parking Lot
Senior Hall: Across Anderson Street, in front of residential units on sidewalk
UOAH units: Outside, across the street or at a safe distance away from the unit.
Tampering with fire safety equipment, including fire extinguishers, emergency pull stations, and smoke detectors is a violation of University policy and the State of Indiana law. Information about tampering with fire safety equipment will be forwarded to the Community Standards Office for review and be subject to a fine. Damaged smoke detectors, those missing batteries and/or tampering with fire extinguishers are subject to a replacement fee.
To ensure the safety of all residents (within a room, unit or building), items, such as tapestries, fabrics, flags, etc., cannot be hung on ceilings, obstruct lighting or cover smoke detectors in any way.
The residents of each University-Owned Apartment or House are expected to attend a program on fire safety. Residents will be provided with the fire safety information regarding their unit upon move in and upon request. It is important for each resident to familiarize themselves with proper fire safety practices within their living unit, evacuation routes, exits and related emergency procedures. Bi-monthly inspections of fire safety equipment will take place each semester to ensure all equipment is properly working. Additionally, fire alarms tests will take place each semester to ensure fire safety equipment is working properly and residents are informed of safety information.
Residents are expected to vacate living units when fire alarm is activated. Students who do not vacate buildings will be reported to Community Standards as a Fire Safety violation.
The furnishings in the lounges, living rooms, and other common areas are provided for the use of all residents and guests. Residents may not move or remove furniture or other University-owned items from the assigned location to any other location within or outside the living unit (including student rooms). University storage facilities are extremely limited, and University furnishings cannot be stored within them. Any items left in the hallways, bathrooms, and kitchens will be assumed abandoned and will be removed. Students responsible will be charged for the replacement, repair or cleaning cost of any furniture not in place at check-out and billed for any furniture moved within the unit that are not returned to their original position upon check-out. Additional fees will be charged for personal furniture and other personal items that require removal and disposal by the Office of Facilities Management.
All indoor furniture must be kept inside at all times. Only furniture provided or purchased by students and designated for outdoor use can be used outdoors. Students responsible will be charged for the replacement, repair or cleaning cost of any furniture not in place at check-out and billed for any furniture moved within the unit that are not returned to their original position upon check-out.
All students living in apartments or houses (UOAH) who want an outdoor grill for their unit must register the grill by setting up an appointment with the professional staff member who oversees their community. Grills may not be used or stored at apartments or houses (UOAH), if they are not registered.
A guest is anyone who is not assigned to or contracted for a particular room but is in that room or the living unit at the invitation of a resident. Guests visiting students in a residence community are required to observe the policies of that living unit. Hosts are required to escort their guests in the residence community at all times. Should a guest be involved in a violation of University policy, the student hosting the guest will be held accountable their guest’s actions. Residents hosting guests should inform their guests of policies and monitor their behavior in the living units. Any DePauw student visiting a residence community in which they do not live are also required to observe all policies of that living unit.
All guests must leave the living unit when instructed by a University staff member. In addition, guests whose length of stay has been deemed excessive or to be disrupting the rights of one's roommate(s) or suitemate(s) or living unit residents, may be asked to vacate the living unit. Each living unit has an open visitation policy unless the students residing in that living unit vote to establish visitation hours. Floor and hall lounges cannot be used to provide overnight accommodations for guests. Student rooms should not exceed two guests per occupant at anytime.
Healthy Living Communities
In order to be supportive of student lifestyle choices and to promote healthy living environments, DePauw University designates certain living areas as Healthy Living Communities. These communities intentionally support healthy life choices, and the students who choose to live in these environments commit to a lifestyle that refrains from the use of alcohol, tobacco and other drugs within their residential environment. As a result of living in these communities, students live in an environment that is free from the secondary effects of these substances and feel supported in their individual choice to refrain for using.
Additionally, these communities offer specific resources, programs and events that support healthy life choices, provide for quiet environments conducive to studying, create intentional opportunities for social and interpersonal connections, and give students the responsibility to help set the standards of the community and empower them to uphold those standards.
All residence halls and Rector Village close during Winter Break at the end of the fall semester, and will remain open during other scheduled break periods (Fall Break, Thanksgiving Break and Spring Break). Students who plan to remain in University Housing during open break periods must register in advance. Only residents who have registered will have access to the halls during these break periods.
Before breaks, information regarding closing and the deadlines to request extensions will be distributed to residents. Residents are expected to be aware of all deadlines and closing dates. All extension requests will be due by the break extension deadline listed on the housing calendar. Failure to vacate the halls on time may result in a fee being assessed.
University staff members may inspect student rooms and public areas at any time for acceptable standards of health and safety, observance of campus living unit policies, regulations and requirements of University policy and public law and the maintenance and repair of equipment.
University officials, including Housing and Residence Life staff members, reserve the right to enter a student room (locked or unlocked) at any time it is deemed necessary for immediate resolution of problems such as policy enforcement, common area furniture removal, maintenance problems, illness, hazards, health and safety concerns, and other emergency situations. For additional information, please refer to your housing contract.
Housing and Residence Life and DePauw University are not responsible for the theft, loss or damage to personal belongings. In the event of a fire, flooding, or natural disasters, DePauw University encourages our students to acquire personal property insurance. Unplanned events and the out-of-pocket expenses incurred by them negatively impact students and their collegiate experience. This additional layer of protection increases the likelihood of compensation in the event of damage or loss to a student’s personal property. The level of compensation is dependent on the student’s policy and coverage.
Students are required by the University to have personal property insurance. For more information visit the Personal Property Insurance page on the CLCD website.
Keys & Student ID Cards
At the beginning of the year and when moving into a new room, residents will be checked out a key to their room as well as the outside door of their living unit for those residing in University-Owned Apartments and Houses (where applicable). University keys should not be loaned to others at any time. Residents are not permitted to copy any DePauw University key. Duplicate keys will not be accepted at check-out. Keys not returned at the time of check-out will result in a lock change charge of $75 for each interior and exterior entry door(s).
Should a resident lock himself or herself out or lose a key, a temporary key may be issued only to the room resident with proper identification during times when Housing and Residence Life Office is open. The temporary key may not be loaned to another person. Should the temporary key not be returned to the Housing and Residence Life within 24 hours, an automatic lock change will be ordered and a lock change fee charged to student’s account. The Housing and Residence Life Office does not loan keys for students to use as an extra set of keys for friends or others.
Student’s should only have access to the residential building they are assigned. Student IDs should not lent to others to access buildings. To replace a lost ID, students should go to the HelpDesk in the Union Building during regular business hours. Temporary IDs for residence halls can be borrowed from Public Safety 24 hours/7 days a week.
If students are locked out of their residence hall room they can call Public Safety for a “lock-out.” A staff member will provide access to the student's room with confirmation of Student ID upon arrival. The first lock-out is free of charge. The next three lock-outs will be billed to the student’s account at a fee of $10.00 per lock-out. After four lock-outs, the student will be billed a lock-out fee of $20.00 per lock-out.
Students are not permitted to install washers or dryers in any University Owned Apartment or House that does not already have a washer and dryer installed. For units without washers and dryers, alternate facilities are available in Rector Village. Students utilizing laundry in residence halls should removed in a timely manner. If items are noted being left within the designated laundry facilities of residence halls, items may be disposed of or donated.
Our expectation of residents living in University-Owned Apartments and Houses is that they will take an active role in creating a positive community with their Greencastle neighbors as well as with their fellow students. Residents have a responsibility not only to those living in their living unit, but also to their neighbors. We ask that residents remember they are members of the Greencastle community and that they treat community members with respect.
Residents are expected to respect the rights of others with regard to quiet time for studying and sleeping. In all residence halls and Rector Village, quiet hours are established as follows:
Sunday through Thursday: 10 p.m. to 8 a.m.
Friday and Saturday: 1 a.m. to 10 a.m.
Courtesy hours are in effect 24 hours a day throughout the year.
Every resident should respect their roommate(s) and neighbors by keeping noise to a reasonable level. Each individual floor may vote to change the quiet hours by setting hours longer than the above-specified times. During final examinations, 24 hour quiet hours will go into effect, starting at 7:00 p.m. on the final day of classes through noon on the last day of examinations.
During quiet hours, the noise level in the living units must be kept to a minimum. At all other times, respect for other community members’ rights should be of the utmost importance. Stereo speakers cannot be directed out of the windows/doors or used outside of the living units at any time.
Neighborhood quiet hours, determined by the city of Greencastle, regulate that sound or noise should not be intrusive to your neighbors at any time. Quiet hours for Greencastle are between 10:00 p.m. and 8:00 a.m. every day. Twenty-four hour courtesy hours are always in effect.
All residence hall rooms, apartments and houses must be kept at full occupancy. Housing and Residence Life reserves the right to assign a resident to any vacancy or cancel a housing contract and require the residents to move into residence halls or other University approved housing if the minimum capacity required for the apartment or housing unit is not maintained at all times during the academic year.
Students are not allowed to park on the street in front of neighbors’ property. Parking must only take place in clearly marked lots and at the curb directly in front of a UOAH unit. Public Safety will ticket students in violation of this policy. Parking in the neighborhood is a potential source of conflict with our city neighbors. For more information about parking, please refer to the Public Safety website.
Postings, Signs & Banners
Only campus offices and academic departments can submit advertisements for posting in the residence halls. All postings should include the name of the sponsoring office and academic department (e.g. Centers, Student Academic Life, Psychology department, etc.). Only recognized student organizations and University offices can post in the residence halls. All postings should include the name of the sponsoring organization. Sponsors shall limit postings to one copy of each flyer per designated bulletin board. Any item not adhering to these guidelines will be removed. Damages resulting from hanging posters, signs, etc., may result in charges being assessed to the group or organization that sponsored the advertising.
All signs and flyers should be attached to the designated campus bulletin board on the main floor of the residence halls. Floor bulletin boards are for the use of each floor community and are under the supervision of the student staff and residents of the floor. No flyers of any kind should be distributed to student rooms. Postings are not to be affixed to glass, walls, doors or bulletin boards not designated for postings. Additionally, postings should be affixed with thumbtacks or staples rather than tape.
Student organizations wanting to publicize events can submit a PDF of their advertisement to Housing and Residence Life via email to be shared through our social media outlets. Once the advertisement is approved, Housing and Residence Life will follow-up with the student organization, confirming their document and date they want it posted online.
All signs, banners or posters which are visible from the outside of University owned living units must be approved by the Housing and Residence Life Office prior to being displayed. All unapproved signs, banners or posters will be removed.
Prohibited or Restricted Items
Some items are prohibited or restricted in University owned living units in order to ensure a safer environment.
Air Conditioners. Students are not permitted to install individual air conditioners in the living units. Students who have a special health request or medical need should contact Student Disability Services by calling 765- 658-6267.
Animals. For the health and safety of residents, animals (other than fish in an aquarium 5 gallons or smaller and service dogs or emotional support animals as defined in this document) are not permitted for any length of time in any area of living units, including student rooms and common areas. In addition, food intended for animals may not be placed on or around the exterior of a living unit. Students who disregard this policy undermine the legitimate needs of other students and their residential community. Students and their roommates who have an unapproved pet or animal found in their residence are subjected to a $150 fee billed to their account and will be reported to Community Standards. Any subsequent disregard of this policy will result in another $200 fee billed to the student's account and referral to Community Standards.
Electrical Appliances & Accessories.No appliances in student rooms may have an exposed heating element and all appliances should be university-approved.
Extension cords are prohibited. Residents should use surge protectors as an alternative.
Some examples of appliances that may be used in student rooms: clock, fan, personal computer, microwave, refrigerator, stereo, TV and DVD.
Some examples of appliances that do not meet these standards: toasters or toaster ovens, electric grills or presses and coffee makers with hot plates.
Rice cookers, tea kettles, and crock pots should not be used within individual student rooms. These may be used in common kitchen areas within University Owned-Houses and Apartments.
Flammables. Candles, incense, lanterns, fireworks, flammable fluid or having any open flame are prohibited. Students needing to burn incense for religious or cultural ceremonies must gain permission from the professional staff member who oversees their community prior to the ceremony. Possession and/or use of explosive or incendiary devices (including firecrackers, bottle rockets, etc.) are strictly prohibited.
Lamps & Lighting. Certain types of lamps and lighting are prohibited due to fire hazard. No halogen lights are to be used in any University-owned housing. Lights in tubes/tracks may be used as an alternative to string lights, which tend be a safer alternative. String lights cannot be hung or placed in living units and restricted areas (e.g. ceiling, roof, etc.). Lights on strings may be used on the exterior of living units with the permission of the professional staff member who oversees that community.
Live Trees. Live, cut trees (those without roots) are not permitted in student rooms or common areas in the living units.
Lofts. The use of home built or other lofts purchased or rented outside of the University are prohibited. Most of our furniture sets are loftable. Some require the rental of loft kits. Others do not require any additional tools or supplies. Information about lofts can be found on Facilities Management’s webpage.
Recreational Equipment. Pools, slip-and-slides, hammocks, and slacklines are prohibited for all University Housing properties (Residence Halls, Rector Village and UOAH). All other stationary recreational equipment must be approved by the Housing and Residence Life Office.
Satellite Dishes. Satellite dishes are not permitted in or around any University owned apartment or house.
Sports. The playing of sports or recreational activities is not permitted in the residence units (i.e., bouncing balls, throwing footballs, or playing racquetball, tennis, golf, nerf guns, etc.).
Wall Decorations and Painting. Residents will be financially responsible for damage, as determined by University officials, to walls and doors caused by hanging any decorations. The painting of walls, doors, furnishings, or any other fixtures in student rooms is not permitted. The painting of posters and similar work that could damage floors should not be done in indoors. Items, such as tapestries, fabrics etc., cannot be hung on ceilings that obstruct lighting or cover smoke detectors in any way. Adhesive items such as contact paper, stickers, vinyl, and other items should not be used in university residence halls, apartments, or houses.
Water beds. Water beds are not permitted in the residence units.
Weapons. Firearms or weapons (including BB and airsoft guns, bows and arrows, knives/swords/daggers with blades longer than four inches, explosives and any type of launcher) are not permitted in living units. Residents with questions about whether an item in their possession would be considered a weapon should consult with a Housing and Residence Life professional staff member who oversees their community immediately to make a determination.
Wheeled Transportation. Motorized vehicles are not permitted inside residence halls. If a resident brings a bicycle or scooter into a residence hall, it may be parked or stored only in the owner’s room. Such non-motorized vehicles will not be permitted in common areas and those found in unauthorized areas will be removed. The owner is responsible for any damages caused by storing a non-motorized vehicle in the residence hall. Riding bicycles, scooters and skateboards and using rollerblades inside a living unit is prohibited.
No persons may occupy parts of the living unit not intended for occupancy (i.e., basements, attics, garages or roofs), nor can these areas be used for storage. The Housing and Residence Life keeps the basements of the apartments and houses locked. However, some students may feel safer having access to their basement during severe weather. Access may be granted by meeting with the professional staff member for apartments and houses and only available during seasons with a high likelihood of severe weather. Unannounced inspections of units with basement access will be conducted to ensure safety and use standards are met. Any resident determined to be misusing basement access will lose access privileges and may be subject to disciplinary action.
Students are not permitted on the roofs, ledges or balconies of University owned housing. This includes all fire escape areas and balconies accessible only by windows as well as flat-roof areas. These areas are not constructed to withstand frequent traffic and damage to the roofing or structure could result.
Should a student store items in a restricted area(s) the, Housing and Residence Life Office and DePauw University are not responsible for any lost or stolen items.
Room change requests can be made at the Housing and Residence Life during regular business hours. An appointment for the student(s) to meet with the professional staff member who oversees their community is required to discuss room change options and possible roommate mediation. Room changes must be approved prior to moving. The Housing and Residence Life staff member will outline the detailed room change process after the move is approved. Room changes are reserved for irreconcilable roommate relationships, other urgent needs, or emergencies as determined by the Housing and Residence Life staff. Moving prior to receiving approval could result in referral to the Community Standards Process. Students in University Owned-Houses and Apartments may switch rooms after notifying Housing and Residence Life. Damage fees and Residential Policy violations will be charged to the student assigned to the room.
Exterior doors must not be propped at any time. Any unlocked or propped doors should be immediately reported to Public Safety or a Housing and Residence Life staff member. Residents only have access to the residence hall or building in which they live. Housing and Residence Life and DePauw University are not responsible for the theft, loss or damage to personal belongings.
During a potentially serious weather situation, emergency notifications are sent via text message and/or email in instances where tornado warnings have been issued for the campus area. During tornado warnings, an outdoor siren will also activate.
Please monitor weather via TV, radio and/or apps on smartphones when conditions outside indicate the potential for a weather system. Do not wait for your RA or a text message to take action to protect yourself. Serious weather conditions can progress rapidly and there may not always be time for alerting systems to activate.
In the event that severe weather threatens, a tornado warning siren/emergency notification is activated, or if you are instructed by a University staff member, residents of residence halls are required to vacate their room and move to a location designated for each living unit. Those locations are as follows:
Anderson Street Hall: Basement level
Bishop Roberts Hall: Basement level and tunnel connecting to Longden Hall
Bloomington Street Hall: Basement level
College Street Hall: Basement level
Hogate Hall: Basement level
Humbert Hall: Hallway near laundry room
Longden Hall: Basement level and tunnel connecting to Bishop Roberts Hall
Lucy Rowland Hall: Basement level
Mason Hall: Basement level
Rector Village: Interior walls, away from windows and doors
Senior Hall: Basement level
UOAH units: Interior walls, away from windows and doors
The Housing and Residence Life Office keeps the basements of the apartments and houses locked. However, some students may feel safer having access to their basement during severe weather. Access may be granted by meeting with the professional staff member for apartments and houses and only available during seasons with a high likelihood of severe weather (please refer to the “Restricted areas” section). Additional information about emergency preparedness can be found on the Public Safety website.
All DePauw University residence halls and University-owned houses and apartments are completely smoke-free. Students choosing to smoke outside of the residence halls are required to do so a minimum of 40 feet from the building. All cigarette butts are to be disposed of in a proper receptacles.
Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service, employment or to encourage support for or membership in any group, association or organization. Soliciting in common areas of living units is restricted to recognized student organizations. Campus organization fundraising events or solicitation are not permitted in residence units unless special arrangements are made with the Housing and Residence Life Office. All door-to-door solicitation is prohibited. Commercial advertising signs, posters and fliers may not be distributed or posted in living units.
Housing and Residence Life offers limited storage space for a semester or summer at a cost that will be billed to a student account. Students that live 500 miles from campus will be given priority to complete an application for storage.
Students who are leave campus for any reason (closing, externship/internship, etc.) may not store personal items in their exiting room assignment. Items that are left behind will be considered abandoned and removed at a cost to the students.
Unauthorized persons in campus living units can be charged with trespassing. Identification must be shown upon request of a staff member or University official.
DePauw University will provide trash cans and recycling containers. All trash and recycling must be placed in designated receptacles and should never be placed in restrooms or hallways. Improper placement of trash may result in a cleanup fee to the resident(s) responsible or Common Area Damage charges for the community.
For UOAH residents, DePauw University will provide trash dumpsters and recycling containers in the area of the apartments and houses. Residents are responsible placing these items in the appropriate areas. Please note that there is no curbside trash pickup for residents of UOAH. Trash will need to be taken out in a timely manner. If trash is not at the designated location on time, the University may remove it and the residents will be charged hauling fees. All house and apartment units have a designated location for trash storage. All trash should be contained to this designated area at all times. Scattered trash or improper trash storage is not permitted.
In Rector Village, DePauw University will provide trash cans or trash dumpsters and recycling containers. Residents are responsible for the removal of trash from their assigned living facility and placing it in the provided trash dumpster. All trash should be contained to this designated area at all times. Scattered trash or improper trash storage is not permitted. If trash is not at the designated location on time, the University may remove it and the residents will be charged hauling fees.
Window screens and/or windows must not be removed at any time. Students will be billed for screen replacements or reinstallation. Excessive noise coming from windows is prohibited. Stereo speakers, bullhorns, and other devices may not be directed out windows of university owned living units. Additionally, items may not be passed through the windows, regardless of intent. Throwing, tossing, or dropping of items from windows is prohibited.
Leaving windows open during certain weather conditions could result in poor air quality within the individual room or unit. Additionally, during severe weather, such as below-freezing temperatures, leaving windows open could result in pipes freezing or other significant facilities-related concerns. It is expected that residents follow the directives outlined from regular and seasonal e-mail messages from the Office of Facilities Management and Housing and Residence Life.