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General Guidelines for Accommodation Documentation

A critical aspect in determining a need for accommodation is supporting documentation that enables The Director of Student Disability Services to understand the student’s strengths and challenges. The diagnostic documentation must confirm the existence of a disability and provide evidence on the functional impact the disability has on academics or other major life activities.

General Documentation Guidelines

DePauw University strives to maximize student potential by providing reasonable accommodations that ensure equal access to both campus living and academic environments.

The process of requesting accommodations begins with the student completing the Self –Disclosure Form. The Self –Disclosure Form needs to be completed by the student in his/her words, using the most comfortable mode of response for written expression (handwritten, typewritten or dictation software).

The completed Self –Disclosure Form should be returned to Student Disability Services along with supporting documentation. All documentation and discussions will be confidential.

Supporting documentation is critical to validate the presence of a disability, but more importantly, it allows The Director of Student Disability Services to develop a learning profile of the student in order to determine accommodations that are appropriate, reasonable, and necessary.  Accommodations are always determined on a case-by-case basis. Supporting documentation to accompany the student self-disclosure can include a combination of:

  • Most recent I.E.P., 504 Plan or Service Plan from high school (if those services were in place)

  • Comprehensive report with a diagnosis from the service provider in the area of the disability such as:  physician, mental health professional, psychologist, psychiatrist, counselor, school psychologist, teacher reports, etc.

  • The student can also submit other tertiary reports that could prove helpful in determining the type of accommodations needed. Such reports could include informal input from counselors, teachers, professors, etc. 

If the supporting documentation submitted is not adequate to validate the existence of a disability, The Director of Student Disability Services reserves the right to request updated assessments or additional evaluations.

Direct questions and concerns to Student Disability Services; Memorial Student Union Building, Suite 200, 408 S. Locust Street, Greencastle, IN 46135; Phone: 765-658-6267; FAX: 765-658-4021; E-Mail: