Button Menu

Media Services Fees

Overview of Fees

Information Services Media Services provides audio and video (A/V) support for campus events, manages A/V components of technology classrooms and teaching spaces, and offers checkout, delivery, and setup of several types of audiovisual equipment for students, faculty, and staff members.

The Media Services Staff provides staffing and services to support events in most locations on campus - classrooms, auditoriums, meeting rooms, performance spaces, indoor and outdoor athletic fields, reception spaces, etc. Common venues and buildings include the UB Ballroom, Blackstock, Emison, Hoover Hall Dining Areas, Hoover Hall Wallace Stewart Dining Room, Indoor Tennis and Track, Julian Atrium, East College Meharry Hall, Neal Fieldhouse, Prindle Auditorium/Great Room, etc.

Performing Arts Production Staff supports events in the Green Center for the Performing Arts  and Music on the Square. Find information about fees for services in those venues here:

Charges for Curricular Events & Activities - Services are available to the campus community for curricular or instructional purposes at no charge. In addition, services and equipment for most DePauw Athletic games/matches, Commencement, and DePauw Dialogue are typically not charged. Consumable supplies (e.g. CDs, DVDs, etc.) are available "at cost" as noted below.

Charges Non-curricular Events & Activities - Non-curricular services (e.g. individuals, student groups, and non-DePauw community members) are available as noted below.

Media Services does not provide support for bands or DJ's.

Staffing

The personnel time is billed separate from the rental fee. The billing rates for staff time are outlined below. 

  • Media Services Staff Operator On-site in most locations: $25/hour

  • Media Services Staff Operator On-site in Neal Fieldhouse: $50/hour

  • Student Operator On-Site: $15/hour

Equipment and Technical Fee Chart

The charges below for equipment are the same regardless of space.  These charges are in alignment with those charged by the Performing Arts Production Staff.

Audio Setup

 

General Audio Setup - Base Price

$25

Additional Speaker Setup

 

Amplivox Speaker 6.5" (includes wireless handheld mic, handheld mic, CD player, iPod input

$60/speaker

JBL 10"

$60/speaker

JBL 15"

$65/speaker

Audio Accessories

 Per Unit

Hard Wired Microphone

$10

Hard Wired Lav Microphone

$10

Wireless Handheld Microphone

$20

Wireless Lav Microphone

$20

CD Player

$20

Mini-audio Cable to Connect to Headphone Jack on Most Mobile Devices (e.g.,  iPod, iPad, laptop, mobile phone, etc.)

(No Charge)

Digital Marantz Recorder

$20

Data Projector and Screen Setup 

 Per Unit

60" Flat Panel on Cart

$65

Data Projector and Portable Screen 

$65

Data Projector and Installed Screen

$55

Data Projector and 9'x12' Screen

$80

DVD Player

$20

Phone and Video Conferencing Setup

 Per Unit

Conference Phone

$25

Web Camera

$20

   

Video Recording

 

Per Session (includes a complimentary copy for event host and for DePauw Archives)

(Link to Speaker Release Form)

$30/session

Video or Audio Live Web Streaming

 

Video or audio live web streaming services for events

As arranged

Post Production Processing

 

Services

Per Original

CD or DVD Duplication

$1

Hi-8 Duplication

$10

   

Supplies

Per Unit

CD-R or DVD-R

$1

DVD+R Dual Layer

$1.50

DVD or CD Case - Single

$1

DVD or CD Case - Double

$1.50

DVD/CD Paper Sleeve

(No Charge)

 Disc Printing

 $1

Equipment Rental or
Services from External Providers

 
Rental of equipment from external provider (e.g., rental of large projector or outdoor equipment to accommodate a large venue set-up) At Cost
Contracted services from external provider (e.g., hiring an audio contractor to assist with a live performance or event) At Cost
   

 Equipment Check-out

 

Per Day

Data Projector (without Screen)

$55

Data Projector with Screen 

$40

DVD Player

$20

Amplivox Speaker

$60

Anchor Speaker

$30

Wireless Handheld Microphone

$20

Wireless Lav Microphone

$20

4 Ch.  Sound Board

$60

Revised: September 3, 2018