Information for Faculty and Staff

 A faculty and staff guide to supporting students

Many DePauw University students face challenges during their time on campus. This guide is a resource from the Office of Student Affairs and Academic Affairs to assist faculty and staff members as they support students in difficult situations.

What student behaviors should I bring to the attention of others and how?

If you have a concern but do not know where to start, contact the CARE Team at care@depauw.edu or other resources listed below. The CARE Team (Concern, Assessment, Response, Evaluation) provides coordinated assistance to students exhibiting concerning behaviors that disrupt their academic and/or social well-being at DePauw.

The CARE Team consists of staff members from key offices that interact with and support students. This team meets weekly to consult about students of significant concern when issues may extend beyond classroom performance. Information shared is private, and often no action is is taken on a single report. The CARE Team does not verify absences from class unless a student misses three or more consecutive classes, in which case they may send a general email to professors at the student’s request. Students are expected to communicate with instructors about making up academic work. More information on the attendance policy can be found here.

Emergencies should be reported to DePauw Police at 765-658-5555 or 911.

Examples of behaviors to share with the CARE Team

• Change in behavior, such as becoming withdrawn
• Appearing extremely down or depressed
• Significant anxiety or crying in class
• Prolonged physical health issues
• Unusual difficulty transitioning to college
• Potential alcohol or drug abuse
• Consistently sleeping in class
• Missing class excessively or for an extended time

Click here to issue a CARE alert.

Non-Academic Concerns

Sexual Assault or Sexual Harassment

If a student or colleague reports sexual violence or harassment, refer them to campus/local resources. Legally, you must report incidents to the Title IX coordinator or campus law enforcement unless you are a designated “confidential source” (healthcare providers, licensed counselors, ordained clergy). DePauw SASAs have limited confidentiality. Respect privacy, but inform the student that the concern must be reported.

Students accused of violating sexual misconduct policy should be connected to a campus advisor. The Title IX Office can be reached at 765-658-4155 or titleixcoordinator@depauw.edu.

Financial Hardships

For difficulty purchasing books, contact the Financial Aid Office at 765-658-4030. For tuition issues, contact Financial Aid or the Business Office at 765-658-4015. Emergency expenses can be addressed through the Office of Student Affairs for short-term emergency loans.

Bias-Related Incidents

Students seeking support should contact the Bias Incident Response team or DePauw Police.

Physical Health / Illness / Injury

Students may visit DePauw Health and Wellness. Staffed by doctors from Hendricks Regional Health. Appointments via webpage; no walk-ins guaranteed. In emergencies, call DePauw Police at 765-658-5555 or 911. DePauw Health, Counseling Services, and CARE Team do not provide class absence notes. Attendance policy info here.

Emotional / Mental Health Concerns

For depression, anxiety, substance abuse, disordered eating, trauma, grief/loss, stress, refer to Counseling Services (765-658-4268). Consult during business hours (Mon-Fri, 8am-5pm). Crisis walk-in appointments Mon-Fri at 11am & 3pm. After-hours support via office number (Mantra Health). Emergencies: call DePauw Police or 911. Attendance info here.

Academic Concerns

Contact the student’s academic advisor first. Advisors can assist with identifying needed support.

Disruptive Students in Class

Severely troubling behaviors: screaming, threats, aggressive or dangerous actions – call DePauw Police at 765-658-5555 or 911 immediately. Other disruptions: follow Classroom Atmosphere Policy. Warn student in writing; consult Tim Good, Dean of Academic Programs, Assessment and Policies, at 765-658-4486 if escalation is needed.

Support for Academic Content

• The Learning Commons (TLC): writing, speaking, quantitative reasoning support. Sign up at depauw.myWConline.com.
• STEM Guide Peer Tutoring: peer consultants in math & science.
• Student Accessibility Services: accommodations for disabilities, temporary impairments, or documentation guidance. Email: studentaccessibility@depauw.edu, 765-658-6267.
• Hubbard Center: resume, cover letter, career support, off-campus study guidance.
• Language assistance: contact Lynn Ishikawa or Tamara Stasik (English for Academic Purposes).
• Graduation questions: Office of the Registrar, Julian Science & Mathematics Center, 1st floor, registrarsoffice@depauw.edu, 765-658-4141.

Important Phone Numbers and Offices