Button Menu

Employee Resources - COVID-19

Dr. David Harsha, Medical Director for DePauw Health, and Sonji Ray, DePauw's benefits administrator, have recorded some short instructional videos for employees about preventative measures for the virus that causes COVID-19, what to do if you become ill, and DePauw's benefits coverage. 



Care options for COVID-19: 

As we respond to the global outbreak of COVID-19/novel coronavirus, we are asking for your help to reduce the transmission of the virus that causes COVID-19.

If you or a friend is sick or has symptoms such as a fever above 100.40F/380C, a cough, or shortness of breath, you should contact one of the following for a health assessment.  

Do NOT go directly to a medical facility. Do NOT report for work.

During the hours of 9 a.m. - 4:30 p.m., Monday through Friday

  • Your primary health care provider, which may be DePauw Health 765-658-4555

24 hours per day:

  • Putnam County Hospital Hotline: Call 301-7300 or the toll free number 800-394-9338 to be connected with a healthcare professional Monday-Friday 7 a.m.-5 p.m. 

  • HRH Hotline 317-520-5500

  • Indiana State Department of Health 800-382-9480

If a medical provider orders a COVID-19 test it will be covered at 100 percent for those employees and their dependents who are enrolled in DePauw’s medical plan. This means that all copays, deductibles, and out-of-pocket costs are waived only for the focused test used to diagnose COVID-19. 

If you require an office visit for testing or if treatment care is received, it will be subject to the medical plans normal deductible, coinsurance, and out-of-pocket amounts. 

If your primary care provider is DePauw Health

At this time, DePauw Health plans to remain open for the remainder of the semester; we will post updates to the clinic schedule at www.depauwhealth.org. If you are sick or symptomatic, call DePauw Health at 765-658-4555; do not go directly to the DePauw Health clinic.  

Free Virtual Health Screenings: 

Hendricks Regional Health is currently offering free 24/7 virtual COVID-19 screenings through the MyVirtualHealthApp.  Go to https://www.hendricks.org/coronavirus for instructions to download the app and retrieve the free coupon code.

Additional Resources for After-Hours Care for any illness 

  • Putnam Prompt Care After Hours Clinic, 1542 S. Bloomington Street, Greencastle, IN 46135, (765) 301-7440

    • Monday through Friday – 9 a.m. to 9 p.m.

    • Saturday – 10 a.m. to 5 p.m.

    • Sunday – 12 p.m. to 5 p.m.

  • Putnam County Hospital Emergency Department, (765) 301-7300, Open 24/7

If you are facing a critical health emergency, never hesitate to seek emergency room (ER) care, or dial 9-1-1. Notify the healthcare provider that you have or may have COVID-19.  ER visits are covered by the DePauw healthcare plan with standard copays and deductibles when it is an emergency situation. Non-emergency services received in the ER when more appropriate settings are available may not be covered.

  • Hendricks Regional Health Emergency Departments

    • DANVILLE – 1000 East Main Street, Danville, IN, 46122, Open 24/7, (317) 745-3450

    • BROWNSBURG – 5492 North Ronald Regan Parkway., Brownsburg, IN 46112, Open 24/7, (317) 456-9040

If you have a medical emergency, call 911 and tell them your symptoms.  If you suspect you may be infected with the virus that causes COVID-19, tell them this, too.

  • OC24Health, a telemedicine service, is a convenient and cost effective care option available for those covered by DePauw’s medical plan who need to see a physician quickly and are not able to get into their primary care physician. Typical visits with providers will last about 10 minutes and approximate cost is $49 per visit.

Other telemedicine options for employees who are not enrolled on DePauw’s medical plan:

  • IU Health Virtual Visits - IU Health is offering a free, COVID-19 virtual clinic screening option for all Hoosiers, regardless of age. The clinic will screen patients from home via an IU Health app, potentially eliminating the need to visit physician offices, urgent care facilities or emergency departments. Visit the IU Health website for step-by-step instructions on how to download and connect to the IU Health Virtual Clinic App.

  • LiveHealth Online  - Free to sign up.  Only pay when you use it.  If you do not have medical insurance you will need to pay the full cost of the visit with a personal credit or debit card - approximate cost is $59 per visit.

What you can do: 

  • If you don’t feel well, don’t be around others.  Do NOT go to work. Call your Supervisor to let them know you are not feeling well. 

  • Don’t gather in groups more than 10 unless you can remain 6 feet away from other people (social distancing) due to the social distancing recommendations of national and world health organizations. On-campus social gatherings (such as receptions or parties) of 10 or more people for those remaining on campus are not permitted.

  • If you notice someone else is sick or doesn’t seem to be themselves, encourage them to check in with the Hendricks Regional Health Health Manager specific for DePauw University at (765) 658-4937; they will be available daily between the hours of 8 a.m. and 5 p.m.  

  • Clean your hands often.  Wash your hands often with soap and water for at least 20 seconds, especially after you have been in a public place, before eating, after blowing your nose, coughing, sneezing or eating.  Use a hand sanitizer that contains at least 60% alcohol if you don’t have access to soap and water.

In the event someone in our DePauw community has COVID-19 or is presumptive positive, you will receive a text message through our emergency notification system. You may be asked to immediately separate yourself from others and await further instructions.

Social distancing (staying more than 6 feet away from other individuals), cleaning your hands with soap and water or hand sanitizer, and avoiding close contact with individuals who are sick or symptomatic are the key ways to prevent transmission of the virus that causes COVID-19.


Families are encouraged to make sure you have an ample supply of  necessary medications and supplies in case employees and their family members should need to stay home.  Those enrolled in the DePauw medical plan can get a 90-day supply of their maintenance medications through Express Scripts home delivery pharmacy (800)-698-3757 or www.express-scripts.com), as well as select retail pharmacies.

For those on maintenance medication, you can change from a 30-day supply to a 90-day supply of any prescription medicines you take on a regular basis. If you don’t have a prescription for a 90-day supply, talk to your doctor to see if a 90-day supply is an option for you. If you have specific questions about the medicine you take, call the pharmacy services number (800)-922-1557 which is  also located on your insurance ID card.

EAP counseling and crisis assistance

DePauw employees, and their dependent family members have access to the Employee Assistance Program (EAP) which is available 24/7 for confidential assistance, crisis support and more. 

  • Call (888) 371-1125

  • Access Online: www.mycigna.com

  • Employer ID: depauwuniversity

  • Pin: employee name

EAP services are also available for employees and their dependent family members who do not have health benefits, but need to speak with a qualified representative during this time, the toll-free number, (866) 912-1687, will be open 24/7, for as long as necessary.