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Employee Resources - COVID-19

Employee Vaccinations

In a message from President White dated July 22nd, 2021 all employees of DePauw University are required to provide proof of COVID-19 vaccination.  In a message from the COVID-19 Task force on December 20th, 2022, all employees are also required to get the vaccine booster.

COVID-19 Booster Requirement

With the initial vaccine’s waning effectiveness over time, the emergence of new variants contributing to breakthrough cases, and examples of uncontained outbreaks at other higher ed institutions, we are requiring all students, staff, and faculty to receive the COVID-19 booster. Guidance from the CDC recommends that “everyone ages 16 and older can get a booster shot” as an important additional layer of protection against the Omicron variant.  

Beginning in January 2022, DePauw will require all employees and students who are eligible for a COVID-19 booster to receive their booster shot prior to returning to campus or as soon as they reach eligibility. The CDC indicates that individuals ages 16 and older are eligible for a booster dose 6 months after completing a Pfizer or Moderna series, 2 months after receiving a Johnson & Johnson/Janssen vaccine, or at least 6 months after completing a WHO-approved vaccine such as Sinopharm, Sinovac or AstraZeneca. To determine when you are eligible, check your vaccination card or document to find the date of your final dose of the initial vaccine series.

  • For employees who will be on campus for any part of Winter Term and have reached the time of eligibility for a booster, they should complete their booster by the first day of Winter Term classes on January 5, 2022. If you are not yet eligible for a booster, you are required to obtain yours and provide documentation of it within one week of your eligibility.

  • For all other eligible employees, boosters should be completed before January 25, 2022.  If you are not yet eligible for a booster, you will be required to obtain one and provide documentation of it within one week of your date of eligibility.

  • Employees should report their booster shot here by the above-noted deadlines or as soon as they are eligible to receive a booster. 

Employees who have a medical or religious reason, or philosophical belief, will be exempted from this requirement, but will be required to follow these protocols:

Individuals who are not vaccinated or not up to date on vaccinations:

Fully vaccinated individuals will:

Employees may submit their vaccination details or exemption information here.

Employees looking for vaccine sites in our area can check here to locate a vaccine provider.

Instructional Videos

Dr. David Harsha, Medical Director for DePauw Health, and Sonji Ray, DePauw's benefits administrator, have recorded some short instructional videos for employees about preventative measures for the virus that causes COVID-19, what to do if you become ill, and DePauw's benefits coverage.

Care options for COVID-19

Please refer to CDC.gov for up to date information. 

If you have tested positive for the virus that causes COVID-19, please notify DePauw Health via their secure email at depauwhealth@hendricks.org


Symptoms may appear 2-14 days after exposure to the virus. People with these symptoms or combinations of symptoms may have COVID-19:

Cough, Shortness of breath or difficulty breathing OR at least two of these symptoms: Fever, chills, repeated shaking with chills, muscle pain, headache, sore throat, new loss of taste or smell.

When to Seek Medical Attention:

If you are have symptoms of Covid-19: Do NOT go directly to a medical facility. Do NOT report for work.

If you have any of these emergency warning signs* for COVID-19 get medical attention immediately:

  • Trouble breathing, persistent pain or pressure in the chest, new confusion or inability to arouse, bluish lips or face. This list is not all inclusive. Please consult your medical provider for any other symptoms that are severe or concerning to you.

If you are facing a critical health emergency, never hesitate to seek emergency room (ER) care, or dial 9-1-1. Notify the healthcare provider that you have or may have COVID-19.  ER visits are covered by the DePauw healthcare plan with standard copays and deductibles when it is an emergency situation. Non-emergency services received in the ER when more appropriate settings are available may not be covered.

Contact one of the following for a non-emergency health assessment

If a medical provider orders a COVID-19 test it will be covered at 100 percent for those employees and their dependents who are enrolled in DePauw’s medical plan. This means that all copays, deductibles, and out-of-pocket costs are waived only for the focused test used to diagnose COVID-19.

If you require an office visit for testing or if treatment care is received, it will be subject to the medical plans normal deductible, coinsurance, and out-of-pocket amounts. 

Local Testing 

  • Putnam County Car Side Testing - Available for Putnam County residents, a provider order is not necessary.  Check this announcement for more information.  

Virtual Health Screenings:

  • OC24Health, a telemedicine service, is a convenient and cost effective care option available for those covered by DePauw’s medical plan who need to see a physician quickly and are not able to get into their primary care physician. Typical visits with providers will last about 10 minutes and approximate cost is $49 per visit.

  • IU Health Virtual Visits - IU Health is offering a free, COVID-19 virtual clinic screening option for all Hoosiers, regardless of age. The clinic will screen patients from home via an IU Health app, potentially eliminating the need to visit physician offices, urgent care facilities or emergency departments. Visit the IU Health website for step-by-step instructions on how to download and connect to the IU Health Virtual Clinic App.

  • LiveHealth Online - Free to sign up.  Only pay when you use it.  If you do not have medical insurance you will need to pay the full cost of the visit with a personal credit or debit card - approximate cost is $59 per visit.

Additional Resources for After-Hours Care for any illness


Families are encouraged to make sure you have an ample supply of  necessary medications and supplies in case employees and their family members should need to stay home.  Those enrolled in the DePauw medical plan can get a 90-day supply of their maintenance medications through Northwind Pharmacy by scheduling an appointment with DePauw Health, Express Scripts home delivery pharmacy (800)-698-3757 or www.express-scripts.com), as well as select retail pharmacies.

For those on maintenance medication, you can change from a 30-day supply to a 90-day supply of any prescription medicines you take on a regular basis. If you don’t have a prescription for a 90-day supply, talk to your doctor to see if a 90-day supply is an option for you. If you have specific questions about the medicine you take, call the pharmacy services number (800)-922-1557 which is  also located on your insurance ID card.