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Off-Campus Study: Information for Parents

Thank you for visiting our Parent Information page for Off-Campus Programs. This is where the most recent information about off-campus programs will be posted for parents of our students planning to study off-campus. If you have questions or need further information, please contact us at hubbard@depauw.edu or +1765-658-4622.

Off-Campus Study Health and Safety

It is impossible to eliminate all risks associated with off-campus programs. In the age of global pandemics and heightened security risks, we take health and safety very seriously and have a number of protocols and resources available to mitigate risks while off-campus. 

For the latest information from DePauw about COVID-19, please refer to the University Corona Virus website. 

DePauw Provides Each Student Traveling Abroad:

  • International Travel, Medical, and Accident Insurance: Provides on-site low or no cost medical care, medical evacuation plan, bedside coverage, political and natural disaster coverage, repatriation, travel cancellation coverage, lost luggage support, and more. 

  • Travel Garda Security Services: Provides security assessments around the world. Students and parents can create an account for alerts and specific security details related to upcoming or ongoing travel. 

  • US State Department Safe Traveler Enrollment Program (STEP): The Smart Traveler Enrollment Program is a free service to allow U.S. citizens and nationals traveling and living abroad to enroll their travel with the nearest U.S. Embassy or Consulate. This will alert the State Department to the presences of U.S. citizens abroad so they can provide assistance and communication in the event of an emergency. f

  • CDC Travel Health Notices


Students will be expected to pay the following costs associated with their program:

SEMESTER OFF-CAMPUS STUDY DePauw University Tuition Off-Campus Study Fee $800 Room & Board, paid directly to the host program Personal expenses  Passport and visa application (if needed) Travel to the host location, books, additional insurance, etc.
WINTER & MAY TERM PROGRAMS Published program fee* Personal expenses Passport and visa application (if needed)      
SUMMER PROGRAMS Published program fee* Tuition for academic credit earned In some cases, travel to and from the host location is not included in the program fee. Travel to the host location Passport and visa application (if needed)  

*Published program fees may include travel, accommodations, most or some meals, excursions, instruction, and in-country travel. Please have your student request a detailed description of what is and is not included in the program fee.

Scholarships & Financial Aid

SEMESTER OFF-CAMPUS STUDY Financial aid is 100% transferable to off-campus study (excluding work study). Additional scholarships from DePauw and external sources are often available.
WINTER & MAY TERM OFF CAMPUS PROGRAMS Grants and financial aid are available for students with demonstrated need, based on the financial need code determined from the FAFSA.
SUMMER PROGRAMS Financial aid is not available for summer programs. Limited internal and external scholarships available by application.

Cancellation Policies

  • Semester Off-Campus Programs Policy: To withdraw from any off-campus programs, students must notify the Hubbard Center and withdraw your application in Horizons or in writing. Students are also required to notify the program to which you applied. Students will be responsible for any non-refundable fees assessed by the host program.

  • Short-Term Off-Campus Programs Policy

Cancel for Any Reason Insurance

DePauw strongly encourages participants in off-campus programs to purchase "Cancellation For Any Reason" travel insurance. This insurance is designed to protect your investment, though it may not cover 100% of lost costs in the event you are unable to participate in the program. While DePauw does not recommend a specific insurance agency, many insurance companies and travel agents offer travel cancellation insurance services for purchase. The International Travel and Accident Insurance coverage for all DePauw international travelers only covers travel cancellation for airfare if you are unable to travel due to illness, or medical care received while abroad. It does not cover program related costs such as accommodations, meals, entrance fees, on site travel, etc.

Preparation for Students Prior to Departure

  • Students receive a handbook that outlines all policies and procedures related to their off-campus experience.

  • We will communicate with your students by email with any programmatic updates. 

  • All students are required to complete an online pre-departure orientation program.

  • For faculty led programs, all participants are required to attend all faculty leader organized meetings. Failure to attend may result in the student being withdrawn from the program.

DePauw's partners in off-campus programs

DePauw works with US-based and international organizations to manage our 100+ off-campus program portfolio. Once students are approved to study off-campus, they need to apply to and work with their host organizations and institutions to complete the application and pre-departure process. Our partners are considered some of the top education abroad providers, and have significant experience in risk management, health and safety. Questions about host organizations policies and resources can be directed to the organizations themselves. Information about our partners can be found on the off-campus study application platform. To access this information you do not need login credentials. If you need additional assistance reaching one of our partners, please contact us at hubbard@depauw.edu.

Additional resources for parents


For help preparing for your student to go abroad, please consult this book by Stacie Nevadomski Berdan, Allan E. Goodman, and William L. Gertz.

A Parent Guide to Study Abroad

A Parent Guide to Study Abroad Spanish